Open Notice Of Invitation To Tender tender at Uganda Red Cross Society (URCS)

PROCUREMENT OF ASSORTED SUPPLIES AND CONSTRUCTION WORKS
TENDER / BIDDING PERIOD: 17 SEPTEMBER 2026 – 15 OCTOBER 2026

The Uganda Red Cross Society (URCS), the country's leading humanitarian organization and a member of the International Federation of Red Cross and Red Crescent Societies (IFRC), is implementing a multi-year Humanitarian Protection Programme (HPP) 2023-2027. The programme is implemented in the West Nile region, the URCS Red Cross-Finland (RC-FL), in Kyaka II and Kyangwali and Rwamwanja Refugee Settlements and the surrounding host communities. The aim of the programme is to strengthen localized, timely, and inclusive humanitarian protection for vulnerable populations affected by violence, displacement, and other humanitarian emergencies.

To facilitate the effective and timely implementation of the project interventions, URCS invites sealed bids from eligible and qualified bidders for the supply of assorted goods and provision of construction of works, as specified in the respective procurement lots below:

Lot Number | Procurement Reference Number | Description
Lots 1, 2, 3, 4, 5 and 6 | URCS/SUPLS/26/056825 | Supply of Assorted Assortive Supplies
2 | URCS/SUPLS/26/055538 | Supply of Blood Donor Recruitment (BDR) Posters and Visibility Materials, and Printing of BDR IEC Materials
3 | URCS/SUPLS/26/056528 | Supply of BDR Branded Face Towels
4 | URCS/SUPLS/26/055518 | Supply of Assorted household items
5 | URCS/SUPLS/26/056519 | Supply of Menstrual Hygiene Management kits
6 | URCS/SUPLS/26/056552 | Supply of Assorted Medicine (for the Mobile clinic)
7 | URCS/WRKS/26/056951 | Construction of the Child Friendly Space at Kyaka II, Kyangwali Refugee Settlements
8 | URCS/WRKS/26/056950 | Construction of PSN Shelters in Kyangwali Refugee Settlement
9 | URCS/WRKS/26/056949 | Construction of the Community Centre in Kyangwali Refugee Settlement

1. Invitation to Bid documents may be collected from the URCS Supply Chain Management Office, Kampala, located at Plot 551/555 Rubaga Road, Kampala, from Monday to Friday between 10:00 a.m. and 4:00 p.m., excluding weekends and public holidays.
2. Interested bidders shall collect the Invitation to Bid document from the Supply Chain Management Office upon payment of a non-refundable fee of UGX 100,000/= per lot. Payment shall be made in cash at the Uganda Red Cross Society Cash Office.
3. Eligible bidders must provide the following:
   a) a valid Trading License for the year 2026, issued by the relevant authority;
   b) a copy of the bidder's Tax Registration Certificate;
   c) a valid Tax Clearance Certificate addressed to URCS-TIN 1000122045, confirming compliance with all tax obligations;
   d) a certified copy of the Memorandum and Articles of Association, or an equivalent document demonstrating the bidder's legal incorporation;
   e) certified copies of audited financial statements for the last three (3) financial years, 2023, 2024, 2025 demonstrating an average annual turnover of at least UGX 900,000,000/= for Lots 1-6 and UGX 1,500,000,000/= for Lots 7-9;
   f) a declaration in the Bid Submission Sheet specifying the nationality of the bidder;
   g) a statement in the Bid Submission Sheet confirming that the bidder has no conflict of interest with URCS, its staff, or other bidders participating in the procurement process;
   h) a Registered Power of Attorney.
4. Interested and eligible bidders shall submit sealed bids to the URCS Supply Chain Management Office, Plot 551/555 Rubaga Road, Kampala, within the submission period indicated below.
5. Bid Submission Mode: The one-envelope submission method shall be used. Bidders are required to submit one envelope containing both the technical and financial proposals.
6. Bid Submission and Opening Schedule
   Lot | Bid Submission Deadline | Envelope marking Requirements | Bid Opening Date Time and Venue
   Lots 1, 2, 3, 4, 5 and 6 | 15 October 2026 10:00 a.m. | Clearly indicate the following: - Procurement reference number - Lot number(s) applied for - Bidder's name and address | 15 October 2026 10:30 a.m. URCS Conference Hall
   Lots 7, 8 and 9 | 15 October 2026 2:30 p.m. | Clearly indicate the following: - Procurement reference number - Lot number(s) applied for - Bidder's name and address | 15 October 2026 3:00 p.m. URCS Conference Hall

All bidders or their authorized representatives are invited to attend the respective bid opening sessions at the date, time, and venue specified above.

7. The Uganda Red Cross Society reserves the right to reject any or all bids and is not bound to award the contract to the lowest-priced bidder or to any bidder.
8. Any attempt to improperly influence the procurement process, including lobbying of URCS staff, may lead to disqualification.
9. Late bids shall not be accepted and shall be returned unopened.
10. Bid security, bid validity period, terms of payment, and the detailed award/evaluation criteria are fully indicated in the bidding document.

The Planned Procurement Schedule is as follows:
Activity | Date
Publication of Bid Notice | 17 September 2026
Pre-bid Meeting (Lots 1-6) | 29 September 2026, at URCS HQ Conference Hall, at 10:00am.
Site Visit - (Lot 7, Lot 8 and Lot 9) | • Lot 7 - 30 September 2026 • Lot 8 - 1 October 2026 • Lot 9 - 2 October 2026 Time: 10:00 a.m. - 4:00 p.m. Location: Kyangwali Refugee Settlement.
Completion of the evaluation process | By 5 November 2026
Display and Communication of the Best Evaluated Bidder Notice | By 10 November 2026
Contract Signing | After Expiry of the BEB notice period