Officer, Accounts Payable job at Stanbic Bank

Job Overview

Business Segment: Group Functions

Company: Stanbic Bank Uganda

Location: UG, Central Region, Kampala, Kampala Road

Job Type: Full-time

Job Ref ID: 80286652A-0001

Job Description

To execute the defined process to ensure invoices/staff claims/corporate card settlements are processed correctly and within defined timelines. Contribute to improve/automate/digitise the process

Drive process improvement/automation/digitisation through-Obtaining/maintaining a detailed understanding of the end-to-end procurement process-Regularly engaging with the wider team and other stakeholders to identify root causes and opportunities for improvement/automation/digitisation (process and Client experience)-Implement improvement/automation/digitisation

Ensure that Financial hygiene practices are adhered to. Only duly authorised payments are to be processed. Necessary steps are taken to prevent incorrect processing (e.g. correct amount paid to correct vendor and VAT codes are correct) - and matters escalated where required. Awareness of risk of fraudulent payment/substantiation requests and refer to levels as required. Agree on items that require notification or escalation and agree on suitable Turn Around Times (TAT).

Execute the defined tasks for the specific invoice/expense claim/corporate card settlement' process assigned to achieve- Correct processing and resultant payment/settlement of approved invoices/staff claims/card transactions-Correct resolution of issue preventing the invoice/staff claim/corporate card settlement to be correctly processed (outgoing queries)-Efficient handling and dealing of incoming queries and appropriate management of long outstanding invoices

Measure, monitor and report on service delivery metrics and performance against agreed standards to ensure effective delivery to clients as per the service level agreements

Qualifications

• First Degree, Finance and Accounting from a recognised Institution
• Atleast 2 years Accounts Payable experience is preferable
• Record of contribution to improvements/ automations/ digitisations
• Able to design control measures and checks in accounting and financial processing activities to mitigate risks of errors, omissions and fraud.
• Ability to apply concepts, and practices for analysing financial control processes, translating these into functional requirements and technical specifications and delivering and maintaining these on Finance systems.

Additional Information

Technical Competencies:

• Active Listening
• Business Process Improvement
• Continuous Process Improvement
• Financial and Accounting Control
• Financial Systems Administration
• Verbal Communication
• Written Communication

Behavioural Competencies:

• Adopting Practical Approaches
• Articulating Information
• Checking Things
• Documenting Facts
• Examining Information
• Following Procedures
• Interacting with People
• Interpreting Data

• Execute the defined process to ensure invoices/staff claims/corporate card settlements are processed correctly and within defined timelines.
• Contribute to improve/automate/digitise the process.
• Drive process improvement/automation/digitisation.
• Ensure that Financial hygiene practices are adhered to.
• Only duly authorised payments are to be processed.
• Take necessary steps to prevent incorrect processing (e.g. correct amount paid to correct vendor and VAT codes are correct).
• Escalate matters where required.
• Be aware of the risk of fraudulent payment/substantiation requests and refer to levels as required.
• Agree on items that require notification or escalation and agree on suitable Turn Around Times (TAT).
• Execute the defined tasks for the specific invoice/expense claim/corporate card settlement' process assigned to achieve correct processing and resultant payment/settlement of approved invoices/staff claims/card transactions.
• Correctly resolve issues preventing the invoice/staff claim/corporate card settlement to be correctly processed (outgoing queries).
• Efficiently handle and deal with incoming queries and appropriately manage long outstanding invoices.
• Measure, monitor and report on service delivery metrics and performance against agreed standards to ensure effective delivery to clients as per the service level agreements.

• Active Listening
• Business Process Improvement
• Continuous Process Improvement
• Financial and Accounting Control
• Financial Systems Administration
• Verbal Communication
• Written Communication
• Adopting Practical Approaches
• Articulating Information
• Checking Things
• Documenting Facts
• Examining Information
• Following Procedures
• Interacting with People
• Interpreting Data

• First Degree, Finance and Accounting from a recognised Institution
• Atleast 2 years Accounts Payable experience is preferable
• Record of contribution to improvements/ automations/ digitisations
• Able to design control measures and checks in accounting and financial processing activities to mitigate risks of errors, omissions and fraud.
• Ability to apply concepts, and practices for analysing financial control processes, translating these into functional requirements and technical specifications and delivering and maintaining these on Finance systems.