Office Assistant job at Trees for the Future Inc. ( TREES )

WHO WE ARE

At Trees for the Future (TREES), we believe farmers have the power to transform the world. For over 30 years, we’ve been a global leader in agroforestry training, partnering with farming families to build vibrant economies, sustainable food systems, and thriving ecosystems. Through our signature Forest Garden Approach—a proven nature-based solution—farmers restore their land, plant thousands of trees, and grow diverse crops, breaking cycles of climate change and generational poverty. By reclaiming their agency, farmers are creating new possibilities for their families, communities, and the environment. We’ve worked all around the world and are currently active in Kenya, Tanzania, and Uganda. TREES has planted over 400 million trees to date. Joining our passionate, collaborative team means empowering farmers to lead lasting change for people and the planet.

In Uganda, we are transforming landscapes and livelihoods across the Lake Victoria Watershed in the Eastern Region. With over 60 staff working on the ground, we collaborate with more than 7,000 farmers to implement the Forest Garden Approach. This initiative, in partnership with Catona Climate, is pending a Carbon Market verification, allowing farmers to benefit from carbon financing while restoring their land.

Learn more at trees.org/lvcarbon.

THE ROLE

The Office Assistant supports the smooth functioning of the organisation by providing administrative, logistical, and house keeping services. This role ensures that the office environment is clean, safe, organised and conducive for staff and visitors. The office Assistant also assists with basic clerical tasks, procurement support, filing and operational errands. The positions will be based either in Manafwa or Bugiri offices and report to the Administrative Assistant.

RESPONSIBILITIES

Office Cleaning & Housekeeping

• Ensure daily cleaning of all office spaces, including offices, meeting rooms, reception, kitchen, washrooms, and common areas.
• Maintain cleanliness of office furniture, equipment, and surfaces.
• Ensure proper waste management including emptying bins, sorting waste, and maintaining cleanliness around the premises.
• Replenish cleaning supplies, toiletries, drinking water, and other consumables.
• Maintain a high standard of hygiene in staff kitchen and ensure dishes are cleaned and stored properly.

Administrative Support

• Support the front desk by welcoming visitors and directing them appropriately.
• Assist with photocopying, scanning, binding, and filing documents.
• Support distribution and collection of internal documents, letters, memos, and parcels.
• Help set up meeting rooms, including refreshments, stationery, and equipment preparation.
• Maintain inventory of office supplies and notify the supervisor of items that need replenishment.
• Assist in receiving deliveries, verifying items, and storing them appropriately.
• Support procurement processes by collecting quotations, delivering documents, or following up with vendors as requested.
• Assist in organizing office supplies, program materials, and activity kits.
• Run small operational errands to banks, vendors, or partner offices when required.

Safety, Security & Asset Care

• Ensure office spaces are kept orderly and clutter-free to reduce safety risks.
• Report any damaged equipment, utilities, or maintenance needs immediately.
• Support safeguarding office assets by ensuring proper handling and storage.

WHO YOU ARE

Reliable and Professional. You are dependable, punctual, and take pride in delivering your responsibilities consistently. You maintain a professional attitude and contribute positively to the workplace environment.

Detail-Oriented and Organized. You have strong attention to detail and ensure office spaces remain clean, orderly, and well-maintained. You manage supplies and tasks efficiently, ensuring nothing is overlooked.

Service-Oriented and Supportive. You enjoy supporting others and understand that your role contributes to the smooth running of the organization. You assist with administrative tasks, meeting preparations, and operational errands with a helpful and cooperative approach.

Trustworthy and Responsible. You handle office assets, documents, and information with care and confidentiality. You demonstrate integrity and accountability in all assigned duties.

Proactive and Self-Motivated. You take initiative to identify needs and act promptly without constant supervision. You are able to prioritize tasks and respond flexibly to changing demands.

REQUIREMENTS

• Uganda Advanced Certificate of Education (A’ Level) or equivalent qualification.
• Minimum of four (4) years’ experience in office support, housekeeping, or a similar role.
• Prior experience in cleaning services, office administration support, or hospitality is preferred.
• Basic computer proficiency, including Microsoft Word and Excel, is an added advantage.

WORK ENVIRONMENT AND BENEFITS

TREES is an International Organization that strives to be the best home for staff wanting to make an impact on the farmers we serve. We believe that the diversity of our staff contributes to excellence. TREES values collaboration and teamwork that fosters increased engagement and innovation for professional growth.

We offer a multicultural, collegial work environment with a competitive salary, comprehensive medical insurance, workers' compensation, and substantial paid time off, including annual leave and sick leave.

• Ensure daily cleaning of all office spaces, including offices, meeting rooms, reception, kitchen, washrooms, and common areas.
• Maintain cleanliness of office furniture, equipment, and surfaces.
• Ensure proper waste management including emptying bins, sorting waste, and maintaining cleanliness around the premises.
• Replenish cleaning supplies, toiletries, drinking water, and other consumables.
• Maintain a high standard of hygiene in staff kitchen and ensure dishes are cleaned and stored properly.
• Support the front desk by welcoming visitors and directing them appropriately.
• Assist with photocopying, scanning, binding, and filing documents.
• Support distribution and collection of internal documents, letters, memos, and parcels.
• Help set up meeting rooms, including refreshments, stationery, and equipment preparation.
• Maintain inventory of office supplies and notify the supervisor of items that need replenishment.
• Assist in receiving deliveries, verifying items, and storing them appropriately.
• Support procurement processes by collecting quotations, delivering documents, or following up with vendors as requested.
• Assist in organizing office supplies, program materials, and activity kits.
• Run small operational errands to banks, vendors, or partner offices when required.
• Ensure office spaces are kept orderly and clutter-free to reduce safety risks.
• Report any damaged equipment, utilities, or maintenance needs immediately.
• Support safeguarding office assets by ensuring proper handling and storage.

• Attention to detail
• Organization
• Service-oriented
• Trustworthy
• Responsible
• Proactive
• Self-motivated
• Basic computer proficiency (Microsoft Word and Excel)

• Uganda Advanced Certificate of Education (A’ Level) or equivalent qualification.
• Minimum of four (4) years’ experience in office support, housekeeping, or a similar role.
• Prior experience in cleaning services, office administration support, or hospitality is preferred.
• Basic computer proficiency, including Microsoft Word and Excel, is an added advantage.