Office Assistant job at Brac

JOB PURPOSE:

Under the supervision of the Senior Officer- Admin and Procurement, the Office Assistant will be responsible for the safety and protection of the office property and premises and document delivery to and from the respective office.

MAJOR RESPONSIBILITIES

• Ensure maximum safety and security of the office premises and the organization’s property.
• Support in the preparation and holding of meetings and events.
• Open and close the offices on time.
• Load and offload official materials at the office.
• Maintain the cleanliness and orderliness of the office premises.
• Deliver documents and other vital materials to and from the office.
• Switch on the generator whenever power is off and ensure it has fuel and is well maintained.
• Bring to the attention of the authorities any matter that may compromise the security of the workstation and property therein.
• Prepare and submit monthly reports including Generator usage, fuel and other supporting documents to the supervisor on a timely basis.
• Uphold the BRAC vision, mission, core values and policies including an effective
• Support the collection of user feedback and lessons learned to improve materials and implementation approaches.
• Read, understand, practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.
• Any other duties that may be assigned by the supervisor.

EDUCATION AND EXPERIENCE REQUIRED

• Minimum of UCE certificate and 1+ years’ experience in a related field in a recognized organization

SKILLS AND COMPETENCIES

• Integrity
• Interpersonal skills
• Security alertness
• Diligence and self-driven
• Excellent organization skills.
• Ability to work under pressure.
• Teamwork
• Good communication skills.

NOTE:

BRAC Uganda doesn’t charge any fee at any stage of the recruitment process from the applicants. Should you have any doubts about the authenticity of any communication purportedly on behalf of BRAC Uganda please send us an email before taking any further action in relation to the issue at hand.

• Ensure maximum safety and security of the office premises and the organization’s property.
• Support in the preparation and holding of meetings and events.
• Open and close the offices on time.
• Load and offload official materials at the office.
• Maintain the cleanliness and orderliness of the office premises.
• Deliver documents and other vital materials to and from the office.
• Switch on the generator whenever power is off and ensure it has fuel and is well maintained.
• Bring to the attention of the authorities any matter that may compromise the security of the workstation and property therein.
• Prepare and submit monthly reports including Generator usage, fuel and other supporting documents to the supervisor on a timely basis.
• Uphold the BRAC vision, mission, core values and policies including an effective
• Support the collection of user feedback and lessons learned to improve materials and implementation approaches.
• Read, understand, practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.
• Any other duties that may be assigned by the supervisor.

• Integrity
• Interpersonal skills
• Security alertness
• Diligence and self-driven
• Excellent organization skills.
• Ability to work under pressure.
• Teamwork
• Good communication skills.

• Minimum of UCE certificate and 1+ years’ experience in a related field in a recognized organization