Office Administrator (m/f/d) job at IKA Works Kampala Limited

Background

IKA is the place where people turn visions in laboratory and analytical technology, process engineering, bioprocessing, and electric vehicle battery solutions into reality. We are a future-proof, internationally active family-owned company with a strong team spirit.

Founded in 1910, IKA quickly became the global market leader in laboratory technology as well as dispersing, stirring, and kneading equipment. Today, we employ nearly 1,000 people across 17 locations on five continents.

As a Office Administrator for our Uganda office,you will support smooth financial,administrative and office operations by managing invoices,reporting and coordination with internal and external stakeholders.Through structured processes,you will also support HR and general administrative activities across the organization :

Tasks & Responsibilities

• Responsible for incoming vendor invoice process and handling verification and approval process
• Processing customer reminders on a bi-weekly basis
• Coordinating the travel expense process, including credit card statement reviews
• Preparing internal management reports
• Acting as the main contact person for the external accountant
• Supporting building and facility administration (office supplies, service providers, minor maintenance coordination)
• Managing general office coordination and administrative tasks
• Supporting the HR team with administrative activities (e.g. employee documentation, onboarding/offboarding coordination, absence tracking)
• Assisting with general commercial and administrative tasks across departments
• Maintaining structured records and ensuring compliance with internal processes and guidelines

Qualifications & Skills

• Completed training or degree in Business Administration, Office Management, Accounting, HR, or a related field
• Previous experience in an office administration, finance, or commercial support role
• Basic understanding of accounts receivable and accounts payable processes
• Experience with SAP is an asset
• High level of accuracy, reliability, and confidentiality
• Strong organizational and communication skills
• Ability to work independently while collaborating with international teams
• Good written and spoken English

What We Offer:

• An exciting working environment
• Personalized training and development opportunities
• The chance to work in a globally recognized company and contribute to strengthening the IKA brand
• Competitive remuneration
• A dynamic, agile team and an innovative working environment.
• We offer health Insurance

• Responsible for incoming vendor invoice process and handling verification and approval process
• Processing customer reminders on a bi-weekly basis
• Coordinating the travel expense process, including credit card statement reviews
• Preparing internal management reports
• Acting as the main contact person for the external accountant
• Supporting building and facility administration (office supplies, service providers, minor maintenance coordination)
• Managing general office coordination and administrative tasks
• Supporting the HR team with administrative activities (e.g. employee documentation, onboarding/offboarding coordination, absence tracking)
• Assisting with general commercial and administrative tasks across departments
• Maintaining structured records and ensuring compliance with internal processes and guidelines

• High level of accuracy, reliability, and confidentiality
• Strong organizational and communication skills
• Ability to work independently while collaborating with international teams
• Good written and spoken English

• Completed training or degree in Business Administration, Office Management, Accounting, HR, or a related field
• Previous experience in an office administration, finance, or commercial support role
• Basic understanding of accounts receivable and accounts payable processes
• Experience with SAP is an asset