Office Administrative Assistant job at Youth Social Advocacy Team (YSAT)

About the Role

YSAT is seeking an Office Administrative Assistant to manage daily administrative, front-desk, logistics, and HR support routines that keep the Kiryandongo office functioning seamlessly. This role serves as the structural backbone of the office, coordinating logistics, managing office stock, and ensuring a well-organised workplace.

Key Responsibilities

• Manage incoming and outgoing correspondences, telephone inquiries, and office files; greet and assist visitors and institutional partners
• Coordinate staff travel, field vehicle routing, and accommodation booking; assist with local field purchases, sourcing quotes, and maintaining inventory and asset registers
• Support tracking of field staff attendance, leave applications, and timesheets; maintain secure personnel files for the Kiryandongo team
• Handle venue bookings, catering, stationary provisions, and participant registration during teacher trainings and stakeholder workshops
• Provide day-to-day oversight, scheduling, and guidance to the office security guard and cleaner

Requirements

• Bachelor's Degree or Diploma in Secretarial Studies, Office Management, Human Resource Management, or Business Administration
• Minimum 2–3 years of administrative experience within a fast-paced NGO field environment
• Highly organised with exceptional interpersonal communication skills and proficiency across the MS Office suite (Word, Excel, PowerPoint)
• Demonstrated problem-solving skills, creativity, and willingness to innovate
• Upholds and demonstrates YSAT's values and behaviours

• Manage incoming and outgoing correspondences, telephone inquiries, and office files; greet and assist visitors and institutional partners
• Coordinate staff travel, field vehicle routing, and accommodation booking; assist with local field purchases, sourcing quotes, and maintaining inventory and asset registers
• Support tracking of field staff attendance, leave applications, and timesheets; maintain secure personnel files for the Kiryandongo team
• Handle venue bookings, catering, stationary provisions, and participant registration during teacher trainings and stakeholder workshops
• Provide day-to-day oversight, scheduling, and guidance to the office security guard and cleaner

• Exceptional interpersonal communication skills
• Proficiency across the MS Office suite (Word, Excel, PowerPoint)
• Demonstrated problem-solving skills
• Creativity
• Willingness to innovate

• Bachelor's Degree or Diploma in Secretarial Studies, Office Management, Human Resource Management, or Business Administration
• Minimum 2–3 years of administrative experience within a fast-paced NGO field environment
• Highly organised