Movement Control Assistant job at United Nations

Background

This position is located in the Movement Control Unit of the United Nations Interim Security Force for Abyei (UNISFA), duty station Entebbe. The incumbent will report directly to the Chief of Unit, Movement Control or their designate. This post includes delegated supervisory responsibilities and requires readiness to assume Detachment Officer-in-Charge (OIC) functions when designated.

Responsibilities

Within delegated authority, the Movement Control Assistant will be responsible for the following duties:

• Assist in developing passenger and cargo load plans in coordination with JMCC and IDC.
• Coordinate daily operations and to task the staff to ensure that plans, schedules, instructions, regulations, safety and security measures are enforced.
• Ensure that dangerous goods are transported in accordance with applicable international Dangerous Goods Regulations.
• Coordinate shipments including customs clearance, specifying carriers, routes of movement, transit times, and service levels.
• Liaise with Mombasa seaport and Entebbe airport authorities, shipping lines, airlines, freight forwarders, and local authorities responsible for travel-related, immigration, air freight, sea freight and customs issues.
• Assist with the planning and execution of military and police contingent movements.
• Liaise and coordinate with contingent/police personnel and RSCE counterparts for military and police contingent movements.
• Coordinate the daily flight schedule with Air Operations to meet passenger and cargo requirements, including non-scheduled flights, strive to accommodate last minute changes.
• Prepare operational reports and related statistical data.
• Organize and coordinate VIP movements.
• Liaise with the Ground Handling Agent. Task, coordinate and monitor the ground handling services.
• Maintain contact with other UN Agencies, NGOs and Government Offices in regard to their travel requirements on Mission air assists.
• Provide multi-modal movement control support to all Mission cargo movements.
• ensure accuracy of documentation and support lost/misplaced baggage and/or cargo tracking.
• Organize and supervise MOVCON Warehouse operations.
• Perform other duties as required.

Competencies

PROFESSIONALISM: The incumbent must have good knowledge and understanding of computers and their application in the workplace. Additionally, the incumbent must be capable of working as part of a team with excellent interpersonal skills and capacity to work productively under pressure and cope with deadlines. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

COMMUNICATION: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.

ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school diploma or equivalent vocational certificate is required.

Job - Specific Qualification

Valid Category B or higher driver's license is required.

Additional certification in air transport, logistics, or aviation safety is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in movement operations, including passenger and cargo coordination, vendor interface, and supervision of multimodal logistics is required.

Four (4) years’ experience in accepting Dangerous Goods shipments with IATA DG Certification is required

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).

Required Languages

Language Reading Writing Listening Speaking

English UN Level II UN Level II UN Level II UN Level II

• Assist in developing passenger and cargo load plans in coordination with JMCC and IDC.
• Coordinate daily operations and to task the staff to ensure that plans, schedules, instructions, regulations, safety and security measures are enforced.
• Ensure that dangerous goods are transported in accordance with applicable international Dangerous Goods Regulations.
• Coordinate shipments including customs clearance, specifying carriers, routes of movement, transit times, and service levels.
• Liaise with Mombasa seaport and Entebbe airport authorities, shipping lines, airlines, freight forwarders, and local authorities responsible for travel-related, immigration, air freight, sea freight and customs issues.
• Assist with the planning and execution of military and police contingent movements.
• Liaise and coordinate with contingent/police personnel and RSCE counterparts for military and police contingent movements.
• Coordinate the daily flight schedule with Air Operations to meet passenger and cargo requirements, including non-scheduled flights, strive to accommodate last minute changes.
• Prepare operational reports and related statistical data.
• Organize and coordinate VIP movements.
• Liaise with the Ground Handling Agent. Task, coordinate and monitor the ground handling services.
• Maintain contact with other UN Agencies, NGOs and Government Offices in regard to their travel requirements on Mission air assists.
• Provide multi-modal movement control support to all Mission cargo movements.
• ensure accuracy of documentation and support lost/misplaced baggage and/or cargo tracking.
• Organize and supervise MOVCON Warehouse operations.
• Perform other duties as required.

• Good knowledge and understanding of computers and their application in the workplace
• Excellent interpersonal skills
• Capacity to work productively under pressure and cope with deadlines
• Professional competence and mastery of subject matter
• Clear and effective communication skills (speaking and writing)
• Teamwork and collaboration
• Client orientation
• Accountability

• High school diploma or equivalent vocational certificate
• Valid Category B or higher driver's license
• Additional certification in air transport, logistics, or aviation safety (desirable)
• Minimum five years of progressively responsible experience in movement operations
• Four years' experience in accepting Dangerous Goods shipments with IATA DG Certification
• English language proficiency at UN Level II for reading, writing, listening, and speaking