Medical Logistics and Supply Chain Officer job at Baylor College of Medicine Children Foundation

COE-Kampala Health Systems Strengthening Directorate 01 Vacancy Full Time/Fixed Term Contract

Job Summary

The Medical Logistics & Supply Chain Officer attached to COE and SCD project will be responsible for supporting team at COE quantify, procure, store and dispense medicines to clients receiving care at COE and same time supporting all medical commodity logistics for the SCD.

Overall Responsibilities

The Medical Logistics/Supply Chain Officer will be evaluated based on the following Key Performance Areas to ensure effective support to COE Pharmacy or SCD supply chain management.

1. Quantification and procurement planning

• Prepare accurate quantifications for COE clinic and SCD for directly procured health commodities.
• Provide regional oversight on quantification, ordering, and reporting processes in HFs for ordering commodities from national warehouse.
• Stakeholder coordination and dissemination of new quantification considerations from MoH
• Analyse regional trends in order fulfilment rates (OFR), missed orders, and late submissions, then escalate systemic issues to MoH/NMS/JMS
• Monitor LMD and OFR analysis and relay feedback on targeted discrepancies for refill by the warehouses
• Plan and conduct quarterly joint order quality assurance missions with regional NMS, JMS, and LA TAT

2. Medication management

• Provide regular updates on regional supply chain platforms, highlighting district-level input, process, and output indicator performance.
• Review and verify prescriptions for appropriateness, dosing, and interactions.
• Ensure accurate medication orders and dispensing.
• Monitor therapy effectiveness and adverse drug reactions.
• Monitor antibiotic use and resistance patterns.
• Participate in antimicrobial stewardship activities.
• Make evidence-based recommendations for therapy adjustments
• Contribute to quality improvement initiatives and track and report adverse drug reactions.

3. Performance Monitoring & Data Use

• Review supply chain dashboard for the COE and supported HFs managing and generate corrective actions.
• Review, validate, and share monthly performance briefs to supervisors.
• Support use of supply chain data in COE and supported HFs to make informed decisions.

4. Patient Care & Counselling

• Counsel patients on adherence, side effects, and drug benefits
• Provide medication education to patients and caregivers.
• Identify and address barriers to effective therapy (e.g., adherence issues).

5. Quality Assurance

• Plan monthly joint targeted support supervisions to HFs managing SCD.
• Use field activity reports to track progress
• Support improvement initiatives to address performance gaps

7. Waste Management

• Analyze monthly stock data on expired medicines and work towards reducing % wastage to expiry to less than 5%.
• Use monthly expiry reports to conduct targeted TSS to supported HFs with highest wastage.
• Support HFS to track expired medicines for withdraw for disposal by NMS

Required Qualification, Experience and Competencies:

• Bachelor’s degree in pharmacy
• Additional qualification in procurement/logistics/supply chain management or public health will be added advantage
• A minimum of 2 years total working experience.
• Experience in medical logistics health system strengthening
• Experience working with HIV/TB programs and knowledge of national pharmaceutical policies and systems is an added advantage

• Prepare accurate quantifications for COE clinic and SCD for directly procured health commodities.
• Provide regional oversight on quantification, ordering, and reporting processes in HFs for ordering commodities from national warehouse.
• Stakeholder coordination and dissemination of new quantification considerations from MoH
• Analyse regional trends in order fulfilment rates (OFR), missed orders, and late submissions, then escalate systemic issues to MoH/NMS/JMS
• Monitor LMD and OFR analysis and relay feedback on targeted discrepancies for refill by the warehouses
• Plan and conduct quarterly joint order quality assurance missions with regional NMS, JMS, and LA TAT
• Provide regular updates on regional supply chain platforms, highlighting district-level input, process, and output indicator performance.
• Review and verify prescriptions for appropriateness, dosing, and interactions.
• Ensure accurate medication orders and dispensing.
• Monitor therapy effectiveness and adverse drug reactions.
• Monitor antibiotic use and resistance patterns.
• Participate in antimicrobial stewardship activities.
• Make evidence-based recommendations for therapy adjustments
• Contribute to quality improvement initiatives and track and report adverse drug reactions.
• Review supply chain dashboard for the COE and supported HFs managing and generate corrective actions.
• Review, validate, and share monthly performance briefs to supervisors.
• Support use of supply chain data in COE and supported HFs to make informed decisions.
• Counsel patients on adherence, side effects, and drug benefits
• Provide medication education to patients and caregivers.
• Identify and address barriers to effective therapy (e.g., adherence issues).
• Plan monthly joint targeted support supervisions to HFs managing SCD.
• Use field activity reports to track progress
• Support improvement initiatives to address performance gaps
• Analyze monthly stock data on expired medicines and work towards reducing % wastage to expiry to less than 5%.
• Use monthly expiry reports to conduct targeted TSS to supported HFs with highest wastage.
• Support HFS to track expired medicines for withdraw for disposal by NMS

• Medical logistics
• Supply chain management
• Quantification
• Procurement planning
• Medication management
• Performance monitoring
• Data analysis
• Patient counseling
• Quality assurance
• Waste management

• Bachelor’s degree in pharmacy
• Additional qualification in procurement/logistics/supply chain management or public health will be an added advantage
• Experience in medical logistics health system strengthening
• Experience working with HIV/TB programs and knowledge of national pharmaceutical policies and systems is an added advantage