Manager Performance Monitoring job at Public Procurement and Disposal of Public Assets Authority (PPDA )

Background

The Public Procurement and Disposal of Public Assets Authority (PPDA) is established under the PPDA Act No.1 of 2003 to develop standards and regulate procurement and disposal practices in respect of all Procuring and Disposing Entities which include Central Government Ministries and Departments, Local Governments, State Enterprises, Constitutional and Statutory Bodies and post primary training institutions.

PPDA is seeking to recruit a qualified, competent and highly motivated Ugandan to fill the following post:

Job Purpose

To plan, coordinate, and supervise performance monitoring activities in central government procuring and disposing entities with the aim of ensuring compliance with the PPDA Act, regulations, and guidelines; and to promote service delivery for sustainable development

DUTIES AND RESPONSIBILITIES

• Manage the conduct of Procurement Audits, on-spot monitoring and inspections, Contract Audits and bid preparatory audits,
• Monitor National Development Plan flagship projects,
• Oversee the preparation of the annual audit work plan,
• Conduct Procurement related Investigations as and when required,
• Monitor absorption and accountability of the departmental budget,
• Prepare the Annual Procurement Audit and performance Reports,
• Provide leadership, supervision and performance management of staff,
• Ensure compliance Monitoring of PDEs to ensure implementation of Procurement Plans and submission of monthly and quarterly procurement and disposal reports,
• Monitor the performance of the public procurement and disposal system (E-GP and GPP),
• Actively manage and engage High Spend Entities,
• Develop a risk management framework for the Department,
• Track Budget performance of PDEs,
• Monitor the implementation of the Contracts Monitoring System (CMS),
• Review the audit tools regularly to ensure all emerging issues are included at all times, and
• Undertake any other duties as may be assigned from time to time.

Requirements

EDUCATION REQUIREMENTS

• A Bachelor’s Degree with Honours in Procurement; or Supply Chain Management, from a recognized University or institution. OR An Honours Bachelor’s Degree in Commerce; or Business Administration; or Economics plus Full professional qualifications in Procurement/Purchasing and Supply Chain Management (such as CIPS, ISM, CILT) from a recognized University/Institution. OR Full professional qualification/membership of Procurement/Purchasing and Supply Chain Management (such as CIPS, ISM, NEVI and CILT) from a recognized University/Institution.
• A Masters Degree in Supply Chain Management; or Business Administration; or Management field; or any relevant field from a recognized institution and;
• Full Professional qualification in Procurement or Supply Chain Management such as CIPS, NEVI or any other related Professional Body.
• Professional qualification in either ACCA or CPA will be of added advantage.

JOB RELATED EXPERIENCE& KNOWLEDGE;

• A minimum of seven (7) years in public procurement with a minimum of three (3) should have been served at senior officer level in a reputable Organization,
• Knowledge of the PPDA Act cap 205.,
• Knowledge of Development Partner Procurement Regulations (World Bank, European Union, African Development Bank) will be of added advantage.

Behavioral Competencies/Skills

• Analytical and Problem-Solving Skills,
• Excellent Communication skills,
• Planning and organizing skills,
• Conflict resolution and decision-making skills,
• Excellent presentation and report writing skills,
• Excellent Stakeholder Engagement skills,
• Thoroughness/concern for excellence,
• Result oriented
• Team management and Leadership skills
• Ability to work under pressure

• Manage the conduct of Procurement Audits, on-spot monitoring and inspections, Contract Audits and bid preparatory audits,
• Monitor National Development Plan flagship projects,
• Oversee the preparation of the annual audit work plan,
• Conduct Procurement related Investigations as and when required,
• Monitor absorption and accountability of the departmental budget,
• Prepare the Annual Procurement Audit and performance Reports,
• Provide leadership, supervision and performance management of staff,
• Ensure compliance Monitoring of PDEs to ensure implementation of Procurement Plans and submission of monthly and quarterly procurement and disposal reports,
• Monitor the performance of the public procurement and disposal system (E-GP and GPP),
• Actively manage and engage High Spend Entities,
• Develop a risk management framework for the Department,
• Track Budget performance of PDEs,
• Monitor the implementation of the Contracts Monitoring System (CMS),
• Review the audit tools regularly to ensure all emerging issues are included at all times, and
• Undertake any other duties as may be assigned from time to time.

• Analytical and Problem-Solving Skills
• Excellent Communication skills
• Planning and organizing skills
• Conflict resolution and decision-making skills
• Excellent presentation and report writing skills
• Excellent Stakeholder Engagement skills
• Thoroughness/concern for excellence
• Result oriented
• Team management and Leadership skills
• Ability to work under pressure

• A Bachelor’s Degree with Honours in Procurement; or Supply Chain Management, from a recognized University or institution. OR An Honours Bachelor’s Degree in Commerce; or Business Administration; or Economics plus Full professional qualifications in Procurement/Purchasing and Supply Chain Management (such as CIPS, ISM, CILT) from a recognized University/Institution. OR Full professional qualification/membership of Procurement/Purchasing and Supply Chain Management (such as CIPS, ISM, NEVI and CILT) from a recognized University/Institution.
• A Masters Degree in Supply Chain Management; or Business Administration; or Management field; or any relevant field from a recognized institution and;
• Full Professional qualification in Procurement or Supply Chain Management such as CIPS, NEVI or any other related Professional Body.
• Professional qualification in either ACCA or CPA will be of added advantage.