Management Executive Assistant job at Aldelia

JOB DETAILS:
Responsible for enhancing the Executive Leadership Team’s effectiveness by providing administrative and information management support.

Responsibilities:
• Responsible for facilitating meetings and communication with Government officials, Partners and other key Stakeholders.
• Responsible for managing the Executive Leadership Team's schedule, appointment schedules, travel arrangements, meetings, conferences and keeps the Executives well informed about upcoming commitments.
• Prepare final written business correspondence such as letters, memos, meeting minutes and other presentation material.
• Act as a point of contact, coordinate and set up all meetings between the Executive Leadership Team and employees.
• Answer, screen and relay telephone calls for the Executive Leadership Team; sort and transmit Executives' mail, correspondences and respond promptly to queries.
• Maintain stationery and office supply inventory for the Executive Leadership Team.
• Ensure strict confidentiality of personnel issues and Company data.
• Perform any other duties as assigned by the Executive Leadership Team.

Requirements:
• Bachelor’s degree in Business administration, Law, Information Technology or its equivalent.
• At least 4 years of related working experience in an International Organization.

Knowledge:
• Experience working in the oil & gas industry with knowledge of upstream and downstream operations.
• Excellent business communication skills e.g. letter writing, report writing, presentation skills and email etiquette among others.
• Excellent scheduling and calendar management skills, including the coordination of complex executive meetings.
• Excellent planning and time management skills.
• Experience in using office equipment such as printers, projectors and conferencing equipment among others.
• Proficiency in MS Office, including Word, Excel, PowerPoint, Outlook and other office management systems.

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree