Logistics Handling Operations Administrator Uganda job at CEVA Logistics

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination and continued learning and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics. As we continue growing at a fast pace, will you “Dare to Grow” with us?

YOUR ROLE

We are looking for an experienced Logistics Handling Operations Administrator - Customs brokerage based at our boarder station in Mutukula town located in Kyotera District to manage branch operations at the border, ensuring efficient customs clearance, cargo movement, compliance with regulations, and optimal client service.

WHAT ARE YOU GOING TO DO?

• Manage the customs declaration processes for inbound and outbound cargo movement at the border.
• Ensure timely release of lodged declarations (within 24 hours for transit, 48 hours for clearance).
• Upload information and documents to cargo management systems promptly, ensuring compliance with statutory and company requirements.
• Prepare and share accurate daily and monthly cargo status reports.
• Alert stakeholders to imminent irregularities, exposures, claims, financial liabilities and recommend corrective action.
• Ensure the branch assets are maintained in good condition and ensure their safety.
• Ensure proper accountability, reconciliations and reimbursements of petty cash with proper documentation as per the Company requirements.
• Plan branch activities and ensure adequate operational funds.
• Coordinate with regulatory agencies (URA, UNBS, NDA, MAAIF) for compliance.
• Collaborate with Operations teams, Customer service teams and Finance to ensure customs clearances and cargo movement processes are aligned with operational requirements.
• Represent the company in border station meetings and provide timely feedback.
• Ensure adherence to local customs law, CEVA standards, CEVA Business Rules, CEVA Code of Conduct, Company SOPs and internal controls.
• Participate in audits, compliance reviews and implement corrective actions.
• Recommend process improvements and automation opportunities to enhance accuracy and efficiency.

WHAT ARE WE LOOKING FOR?

• A university degree in Transport and Logistics Management OR any other related course.
• East African Customs and Freight Forwarding certificate is desirable.
• Minimum 3 years' working experience in a reputable clearing & Forwarding Firm.
• Familiarity with Uganda Revenue Authority customs procedures.
• Must be able to keep deadlines all the time with minimal supervision.
• Ability to work under pressure and meet tight deadlines.
• Problem-solving and analytical skills to address operational challenges effectively.
• Excellent presentation skills is important for collaborations with key clientele and other key stakeholders.
• High level of proficiency in using computer applications.
• High integrity, self-driven and able to set own work schedule with rigorous deadlines.
• Must have effective communication skills, both written and oral. Excellent English speaking and writing skills.
• Demonstrable aptitude for teamwork.
• High level of interpersonal skills.
• Commitment to CEVA Logistics’ values of integrity, teamwork, and customer focus.

As a global organization, and as part of the CMA CGM Group, diversity is critical to our business success; only when we can reflect the cultures, languages, behaviors and local knowledge of our customers, we can succeed. By employing people with different experiences and abilities, we expand our knowledge and increase our creativity and innovation.

• Manage the customs declaration processes for inbound and outbound cargo movement at the border.
• Ensure timely release of lodged declarations (within 24 hours for transit, 48 hours for clearance).
• Upload information and documents to cargo management systems promptly, ensuring compliance with statutory and company requirements.
• Prepare and share accurate daily and monthly cargo status reports.
• Alert stakeholders to imminent irregularities, exposures, claims, financial liabilities and recommend corrective action.
• Ensure the branch assets are maintained in good condition and ensure their safety.
• Ensure proper accountability, reconciliations and reimbursements of petty cash with proper documentation as per the Company requirements.
• Plan branch activities and ensure adequate operational funds.
• Coordinate with regulatory agencies (URA, UNBS, NDA, MAAIF) for compliance.
• Collaborate with Operations teams, Customer service teams and Finance to ensure customs clearances and cargo movement processes are aligned with operational requirements.
• Represent the company in border station meetings and provide timely feedback.
• Ensure adherence to local customs law, CEVA standards, CEVA Business Rules, CEVA Code of Conduct, Company SOPs and internal controls.
• Participate in audits, compliance reviews and implement corrective actions.
• Recommend process improvements and automation opportunities to enhance accuracy and efficiency.

• Problem-solving and analytical skills
• Excellent presentation skills
• High level of proficiency in using computer applications
• Effective communication skills, both written and oral
• Excellent English speaking and writing skills
• Demonstrable aptitude for teamwork
• High level of interpersonal skills

• A university degree in Transport and Logistics Management OR any other related course.
• East African Customs and Freight Forwarding certificate is desirable.
• Familiarity with Uganda Revenue Authority customs procedures.
• Must be able to keep deadlines all the time with minimal supervision.
• Ability to work under pressure and meet tight deadlines.
• High integrity, self-driven and able to set own work schedule with rigorous deadlines.
• Commitment to CEVA Logistics’ values of integrity, teamwork, and customer focus.