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Junior Procurement and Contracting Specialist job at GIZ Uganda
Posted by: ugashare-Volunteer
Posted date: 2024-Nov-03
Location: Kampala
Vacancy title:
Junior Procurement and Contracting Specialist [ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Social Services & Nonprofit ]
Jobs at: GIZ Uganda
Deadline of this Job:
Sunday, November 17 2024 Duty Station:
Within Uganda , Kampala, East Africa
Summary
Date Posted: Saturday, November 02 2024, Base Salary: Not Disclosed Similar Jobs in Uganda
Learn more about GIZ Uganda
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JOB DETAILS:
Knowledge, skills and competences
• Excellent knowledge of procurement procedures and contract management.
• Knowledge and understanding of SAP- systems is added advantage.
• Excellent command of MS-Office.
• Good working knowledge of modern telecommunication systems (telephone, e-mail, internet and its software)
• Excellent command of both written and verbal English language
Responsibilities
A. Key Responsibilities
The Junior Procurement and Contracting Specialist will be responsible for;
• Managing procurement of Financing Contracts, material, goods, services and works for the GIZ Country Office, Programs/Projects according to GIZ rules and regulations which will guarantee timely acquisition essential for project implementation and operations.
• Contract management for the different financing options as per GIZ guidelines
• Effective coordination with colleagues of the Department.
B. Specific Tasks
The Junior Procurement and Contracting Specialist performs the following tasks:
Tasks
• Ensure that all procurement contracts, finance agreements and local subsicdies guidelines of GIZ are observed and adhered to at all stages of the procurement process
• The incumbent will manage procurement and contracting process including issuance of tenders, receipt and evaluation of offers, draft contracts and record them in the required GIZ systms.
• Actively participate in the evaluation exercises (expression of interest, Quotations, bids and proposals) and ensuring adherence to procedures and guidelines
• Offer timely technical advice on procurement to projects and providers (all stakeholders)
• Preparation of Contracts, orders for review by the authorized signatories
• Support contract management through monitoring orders of supplies, goods and works progress and delivery schedules and pointing out any shortcomings (in delivery, cost, quality and contract administration) to the line manager.
• Manage the procurement and disposal unit archive by ensuring proper referencing and keeping up to date procurement files for each procurement /disposal carried out as per GIZ guidelines.
• Keeps an up-to-date suppliers/consultant’s data base and conducts regular search for alternatives
• Prepare procurement progress reports, procurement weekly, monthly and quarterly reports
• Update and maintain complete procurement files and records including all correspondence related to procurement activities and ensure that the records are safeguarded and properly kept for future reference
• Organise pre-bid or Pre-proposal meetings and negotiation meetings.
• Participate in the preparation of bidding documents, request for proposals, consultants’ shortlist and other documents based on relevant procedures for the procurement of goods, works and consultant services and facilitate the Post Procurement Reviews (PPR) exercise and follow up implementation of PPR recommendations.
• Receives and checks delivered material for the Country Office and for the Programmes/Projects
• Advises suppliers of defective goods delivered and arranges necessary follow-ups
• Checks suppliers’ / consultants’ invoices, delivery notes and any other relevant documents required to complete the file.
• Generate procurement system reports monthly to have all files completed contracts closed in SAP
Other Duties/Additional Tasks
• Perform other duties and tasks at the request of management.
Qualifications
• Bachelor’s degree in Procurement and Supply Chain Management, Business Administration, Economics, Law or other related courses
• Possession of full CIPS (CIPS level 6) is an added advantage.
Details of experience
• 3 years of professional working experience in a similar position with international organisations.
Work Hours: 8
Experience in Months: 36
Level of Education: Bachelor Degree Job application procedure
Interested in applying for this job? futureoptions.org&form[valid-to]=Sunday, November 17 2024">Click here to submit your application now.
• Applications and CVs should be in one document and a maximum of 5 pages only and sent electronically, quoting the position and reference number.
• Please include name and contact of three references. One official reference from your current workplace is a MUST.
• Eligible candidates are encouraged to apply to the Head of Human Resources by email to email until 11:59pm on Sunday 17th November 2024.
Please note: This is a national position. Only the shortlisted candidates will be contacted.
Disclaimer: GIZ DOES NOT charge any kind of FEE(s) at whichever stage of the recruitment process.
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