Inventory Co-ordinator job at Tugende

Title: Inventory Co-ordinator
Reports to:  Finance Manager
Application Deadline: 6^th November 2026

About Tugende
Tugende uses asset finance, technology, and a customer-centric model to help informal sector entrepreneurs dramatically increase their economic trajectory. Tugende’s core asset finance packages include medical insurance, training, safety equipment, and digital credit profiles in addition to affordable asset financing for SMEs. By helping clients grow economically and building digital track records of responsibility, we are creating a long-term ecosystem for MSMEs to grow and thrive.

Tugende is tackling the credit gap for small businesses in Africa by enabling informal entrepreneurs to 1) own income‑generating assets, 2) build a verifiable digital credit profile, and 3) earn future growth opportunities through the Tugende digital platform. This platform includes discounts, smartphones, e‑commerce opportunities, and on‑demand credit lines. Tugende has financed 70,000+ clients and has hundreds of employees serving clients across branches in Uganda and Kenya.

About the role
The inventory co-ordinator oversees inventory and asset management at Tugende, ensuring accurate records, optimal stock levels, effective inventory control, and timely reporting. The role also coordinates with Procurement, Finance, Operations, and branch teams to ensure efficient inventory management and accountability.

The successful candidate will exemplify and embrace Tugende’s Core Values of: Integrity, Empathy, Solutions Oriented, Work as a Team and Always Growing

Key Responsibilities

A. Inventory Management

• Develop, implement, and quarterly review the inventory management policy in collaboration with the Inventory Accountant.
• Develop inventory strategies to optimise stock levels and minimise holding costs.
• Monitor stock levels, stock movements, and inventory performance.

B. Inventory Control and Asset Management

• Maintain accurate and up-to-date inventory records in the ERP system, including purchase orders, central goods receipts, sales orders, and correction of erroneous entries.
• Upload second-hand assets from terminated agreements into the ERP system and update their net book value (NBV) in coordination with Finance.
• Provide Finance with information required to calculate the NBV and write-off values of second-hand assets from terminated agreements.
• Update and approve asset movements in the ERP system, ensuring all transfers are properly authorised and recorded.
• Register bulk orders in the ERP system and allocate items to the respective branches.
• Ensure all assets and accessories are properly received, registered, stored, and transferred between locations.
• Conduct month-end physical inventory counts and reconcile the results with ERP records.
• Ensure each branch completes its physical inventory count accurately and submits the results by the 5th of the following month, with all discrepancies investigated and accounted for.

C. Demand Forecasting and Stock Planning

• Collaborate with Operations and branch teams to forecast demand and maintain adequate stock availability across all branches.
• Forecast inventory requirements using historical consumption, supplier credit terms, and market trends.

D. Procurement Coordination

• Work closely with Procurement to ensure timely and cost-effective replenishment of inventory.
• Monitor supplier performance and provide input into supplier negotiations and contract reviews to optimise costs and service delivery.

E. Inventory Reporting and Reconciliation

• Prepare inventory reports, analyse key performance indicators, and provide management with insights for decision-making.
• Identify, investigate, and resolve inventory discrepancies, escalating unresolved issues where necessary.

F. Inventory Optimisation

• Implement measures to improve inventory turnover and minimise stockouts and excess stock.
• Identify slow-moving, obsolete, and surplus inventory and recommend appropriate action.
• Identify opportunities to improve asset planning and inventory management through system automation and process enhancements.

G. Team and Branch Support

• Coordinate and oversee the deployment and performance of branch technicians to ensure inventory records and systems remain up to date.
• Provide guidance and support to branch teams on inventory management issues and escalate performance concerns to the relevant Branch Executive.

H. Process Improvement

• Review inventory management processes regularly and recommend improvements to enhance accuracy, efficiency, and accountability.
• Implement inventory management best practices and appropriate internal controls.

Key Qualifications, Experience and required skills

• Bachelor’s degree in Supply Chain Management, Procurement and Logistics, Inventory Management, Business Administration, Accounting, or a related field.
• Professional certification in supply chain management, procurement, or inventory management is an added advantage.
• At least two years of relevant experience in inventory, stock, or asset management, preferably in a multi-branch organisation.
• Experience using ERP or inventory management systems.
• Experience conducting physical stock counts, reconciliations, inventory reporting, and asset tracking.
• Experience coordinating with procurement, finance, operations, and branch teams.
• Strong inventory control, stock reconciliation, and asset management skills.
• Proficiency in ERP systems and Microsoft Excel.
• Strong analytical, reporting, and problem-solving skills.
• Good understanding of inventory planning, demand forecasting, stock optimisation, and asset lifecycle management.
• Strong attention to detail and accuracy.
• Excellent coordination, communication, and stakeholder management skills.
• Ability to guide teams, monitor performance, and drive accountability.
• Strong organisational skills and the ability to manage competing priorities.
• High levels of integrity, accountability, and attention to internal controls.
• Continuous improvement mindset, including the ability to identify opportunities for process automation.

• Develop, implement, and quarterly review the inventory management policy in collaboration with the Inventory Accountant.
• Develop inventory strategies to optimise stock levels and minimise holding costs.
• Monitor stock levels, stock movements, and inventory performance.
• Maintain accurate and up-to-date inventory records in the ERP system, including purchase orders, central goods receipts, sales orders, and correction of erroneous entries.
• Upload second-hand assets from terminated agreements into the ERP system and update their net book value (NBV) in coordination with Finance.
• Provide Finance with information required to calculate the NBV and write-off values of second-hand assets from terminated agreements.
• Update and approve asset movements in the ERP system, ensuring all transfers are properly authorised and recorded.
• Register bulk orders in the ERP system and allocate items to the respective branches.
• Ensure all assets and accessories are properly received, registered, stored, and transferred between locations.
• Conduct month-end physical inventory counts and reconcile the results with ERP records.
• Ensure each branch completes its physical inventory count accurately and submits the results by the 5th of the following month, with all discrepancies investigated and accounted for.
• Collaborate with Operations and branch teams to forecast demand and maintain adequate stock availability across all branches.
• Forecast inventory requirements using historical consumption, supplier credit terms, and market trends.
• Work closely with Procurement to ensure timely and cost-effective replenishment of inventory.
• Monitor supplier performance and provide input into supplier negotiations and contract reviews to optimise costs and service delivery.
• Prepare inventory reports, analyse key performance indicators, and provide management with insights for decision-making.
• Identify, investigate, and resolve inventory discrepancies, escalating unresolved issues where necessary.
• Implement measures to improve inventory turnover and minimise stockouts and excess stock.
• Identify slow-moving, obsolete, and surplus inventory and recommend appropriate action.
• Identify opportunities to improve asset planning and inventory management through system automation and process enhancements.
• Coordinate and oversee the deployment and performance of branch technicians to ensure inventory records and systems remain up to date.
• Provide guidance and support to branch teams on inventory management issues and escalate performance concerns to the relevant Branch Executive.
• Review inventory management processes regularly and recommend improvements to enhance accuracy, efficiency, and accountability.
• Implement inventory management best practices and appropriate internal controls.

• Inventory control
• Stock reconciliation
• Asset management
• ERP systems
• Microsoft Excel
• Analytical skills
• Reporting skills
• Problem-solving skills
• Inventory planning
• Demand forecasting
• Stock optimisation
• Asset lifecycle management
• Attention to detail
• Accuracy
• Coordination
• Communication
• Stakeholder management
• Team guidance
• Performance monitoring
• Accountability
• Organisational skills
• Managing competing priorities
• Integrity
• Accountability
• Internal controls
• Continuous improvement
• Process automation

• Bachelor’s degree in Supply Chain Management, Procurement and Logistics, Inventory Management, Business Administration, Accounting, or a related field.
• Professional certification in supply chain management, procurement, or inventory management is an added advantage.
• At least two years of relevant experience in inventory, stock, or asset management, preferably in a multi-branch organisation.
• Experience using ERP or inventory management systems.
• Experience conducting physical stock counts, reconciliations, inventory reporting, and asset tracking.
• Experience coordinating with procurement, finance, operations, and branch teams.