Internal Control Coordinator job at Neumann Kaffee Gruppe

We are Neumann Kaffee Gruppe. And we love coffee.

For us at Neumann Kaffee Gruppe (NKG), everything revolves around coffee. As a globally active green coffee service group, our more than 3,300 employees in 28 countries work with dedication for and with green coffee, which is always the focus of our services along the entire coffee supply chain. Our fields of work are just as diverse as our employees and we are proud to live this diversity.

Ibero Uganda Ltd. (Ibero) is a company of the Neumann Kaffee Gruppe and one of the leading exporters of high-quality coffee, with warehouses and processing facilities in Kampala and out-stations in all coffee-growing regions of Uganda. Ibero Uganda has been working towards better integration in the local market and has become a professional, long-term, and trusted business partner towards its suppliers and customers. Our commitment to developing the Ugandan coffee industry is unwavering, and we are proud of our positive contribution to the industry.

For our group company, Ibero Uganda Limited, we are looking for an Internal Control Coordinator.

The position will be based in Kampala, Uganda and reports directly to the Internal Control Supervisor.

Your responsibilities

Internal Control Framework & Implementation:

• Develop, implement, and maintain the organization’s internal control framework, policies, and standard operating procedures in line with the industry’s best practices.
• Conduct regular and documented risk assessments to identify and evaluate key operational, financial, and compliance risks.
• Design and document process narratives, flowcharts, and risk control matrices for key business cycles.

Testing & Monitoring:

• Perform walkthroughs of key processes with process owners to validate control design.
• Monitor and report on the status of management's remediation efforts for identified control deficiencies across several operations.
• Conduct and document surprise audits and spot checks on key facets of the organization especially those that have been identified as high risk.

Compliance & Reporting:

• Evaluate the organization’s statutory and regulatory compliance program with the aim of meeting prompt organizational compliance.
• Prepare detailed and clear reports on internal control findings, including the root cause, risk impact, and recommendations for management.
• Assist in the preparation for external audits.
• Study external audit shortfalls (audit findings) from the annual audit report and implement controls and activities to avoid reoccurrence/ repeat findings.

Investigation & Fraud Prevention:

• Investigate instances of non-compliance, fraud, or ethical breaches as they arise and implement measures to diminish reoccurrence of the same.
• Recommend and help implement anti-fraud controls and awareness programs.
• Serve as a confidential point of contact for whistleblowing reports.

Information security & data integrity:

• Ensure all end user devices accessing the organization’s networks resources are secured with the organization’s digital endpoint security solution.
• Ensure implementation of a disaster recovery plan for crucial business data and information.
• Ensure the timely completeness of key business support data.

Registry for Fixed Assets:

• Maintain an up-to-date register for the organization’s fixed assets
• Analyse performance of assets and make case for the improvement or the decommissioning of no longer performing fixed assets.

Your profile

• Proficient in English
• Bachelor’s degree in accounting/finance or a related field
• At least 2-3 years’ experience in an active internal control environment with the demonstrated knowledge of internal controls.
• Strong analytical skills, detail oriented.
• Thae ability to work with Microsoft office package software.
• Strong written and oral communication skills.
• The ability to address issues and effect change.
• The ability to always demonstrate a professional and objective perspective.
• Experience in Accounting, Finance, Audit or Business Management in a rapidly growing business.
• Flexible and adaptable approach to shift patterns and hours of work, ability to work flexible hours from time to time.
• A ‘can-do’ attitude and resilient character with the ability to manage expectations.
• Ability to work independently with minimum supervision.
• Experience in writing internal policies and procedures and process evaluation and documentation is an added advantage.

Our staff appreciates

• International: Working in an international atmosphere in a growing and progressive company
• Flexibility: Flexible working hours including a mobile work option

• Develop, implement, and maintain the organization’s internal control framework, policies, and standard operating procedures in line with the industry’s best practices.
• Conduct regular and documented risk assessments to identify and evaluate key operational, financial, and compliance risks.
• Design and document process narratives, flowcharts, and risk control matrices for key business cycles.
• Perform walkthroughs of key processes with process owners to validate control design.
• Monitor and report on the status of management's remediation efforts for identified control deficiencies across several operations.
• Conduct and document surprise audits and spot checks on key facets of the organization especially those that have been identified as high risk.
• Evaluate the organization’s statutory and regulatory compliance program with the aim of meeting prompt organizational compliance.
• Prepare detailed and clear reports on internal control findings, including the root cause, risk impact, and recommendations for management.
• Assist in the preparation for external audits.
• Study external audit shortfalls (audit findings) from the annual audit report and implement controls and activities to avoid reoccurrence/ repeat findings.
• Investigate instances of non-compliance, fraud, or ethical breaches as they arise and implement measures to diminish reoccurrence of the same.
• Recommend and help implement anti-fraud controls and awareness programs.
• Serve as a confidential point of contact for whistleblowing reports.
• Ensure all end user devices accessing the organization’s networks resources are secured with the organization’s digital endpoint security solution.
• Ensure implementation of a disaster recovery plan for crucial business data and information.
• Ensure the timely completeness of key business support data.
• Maintain an up-to-date register for the organization’s fixed assets
• Analyse performance of assets and make case for the improvement or the decommissioning of no longer performing fixed assets.

• Proficient in English
• Strong analytical skills, detail oriented.
• The ability to work with Microsoft office package software.
• Strong written and oral communication skills.
• The ability to address issues and effect change.
• The ability to always demonstrate a professional and objective perspective.
• Flexible and adaptable approach to shift patterns and hours of work, ability to work flexible hours from time to time.
• A ‘can-do’ attitude and resilient character with the ability to manage expectations.
• Ability to work independently with minimum supervision.

• Bachelor’s degree in accounting/finance or a related field
• Experience in writing internal policies and procedures and process evaluation and documentation is an added advantage.