Human Resources Associate SS6, Arua (6 months Maternity Cover) job at World Food Programme (WFP)

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

WHY JOIN WFP?

WFP is a 2020 Nobel Peace Prize Laureate.

WFP offers a highly inclusive, diverse, and multicultural working environment.

WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

To perform a range of HR tasks to support accurate implementation of WFP Human Resources policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.

Accountabilities and Responsibilities:

• Analyze, monitor, adapt and respond to a variety of complex internal and external queries related to HR policies, rules and regulations in order to provide guidance to managers and staff to ensure business process efficiency and successful adaptation of recommended practices in alignment with wider WFP policies.
• Initiate, coordinate and rolls-out all HR internal communication messages.
• Prepare and provide accurate information, collating & analyzing data and producing clear, insightful and meaningful reports.
• Manage the development and implementation of HR solutions by understanding how the organization works.
• Manage the talent acquisition process for positions based in the Area/Field offices, in liaison with HR team in the Country Office.
• Facilitate administration of written exams and interviews conducted/undertaken at the Area Office level as need be.
• Manage the delivery of effective on-boarding experiences at Area Office level.
• Coach Managers and Area Office /field offices HR Focal points on Performance Management for all types of contracts.
• Ensure all staff in operations have job descriptions, Terms of Reference (ToRs) and valid contracts, and a copy of the Annual Performance Plan (APP).
• Manage the communication and administration of learning and capability building interventions.
• Manage the implementation of learning needs and skill gap analyses.
• Role-model the ‘change-ready employee’ by remaining flexible, positive, and open to change.
• Communicate and engage on the vision for performance culture, high performing teams and champions individuals and successful change management processes.
• Champion gender mainstreaming in the workplace.
• Coordinate with Heads of Field offices, Field offices HR Focal points and consolidate and manage database of staff leaves and absences and provide reports/feedback to the Area Office management.
• Support HR operational activities or projects that are aligned to business needs, following standard processes, and ensuring alignment with wider WFP policies and procedures.
• Oversee the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with established standards.
• Partake in HR oversight/support missions to satellite offices for standardization of HR process and practices.
• Undertake any other HR-related activities, as may be assigned by the supervisor from time to time.

Education:

University Degree with additional years of related work experience in Human Resource Management, Public or Business Administration, Industrial /Organizational Psychology, or any other related field attained form a recognized institution.

Experience:

At least three years of working experience in Human Resources management and development, administration, gained from reputable organizations.

Knowledge & Skills:

• Knowledge HR Business Partnering gained through relevant technical training and experience.
• Good communication skills and understanding of HR principles and their application in order to respond to and resolve HR queries.
• Ability to develop and maintain relationships with a wide range of individuals in order to provide a high-quality support service.
• Ability to collate, analyze and compile relevant data from a variety of sources in order to produce periodic reports for supervisor(s).
• Solid experience using computer MS packages.

Languages:

Fluency in oral and written English, including strong writing skills

• Analyze, monitor, adapt and respond to a variety of complex internal and external queries related to HR policies, rules and regulations in order to provide guidance to managers and staff to ensure business process efficiency and successful adaptation of recommended practices in alignment with wider WFP policies.
• Initiate, coordinate and rolls-out all HR internal communication messages.
• Prepare and provide accurate information, collating & analyzing data and producing clear, insightful and meaningful reports.
• Manage the development and implementation of HR solutions by understanding how the organization works.
• Manage the talent acquisition process for positions based in the Area/Field offices, in liaison with HR team in the Country Office.
• Facilitate administration of written exams and interviews conducted/undertaken at the Area Office level as need be.
• Manage the delivery of effective on-boarding experiences at Area Office level.
• Coach Managers and Area Office /field offices HR Focal points on Performance Management for all types of contracts.
• Ensure all staff in operations have job descriptions, Terms of Reference (ToRs) and valid contracts, and a copy of the Annual Performance Plan (APP).
• Manage the communication and administration of learning and capability building interventions.
• Manage the implementation of learning needs and skill gap analyses.
• Role-model the ‘change-ready employee’ by remaining flexible, positive, and open to change.
• Communicate and engage on the vision for performance culture, high performing teams and champions individuals and successful change management processes.
• Champion gender mainstreaming in the workplace.
• Coordinate with Heads of Field offices, Field offices HR Focal points and consolidate and manage database of staff leaves and absences and provide reports/feedback to the Area Office management.
• Support HR operational activities or projects that are aligned to business needs, following standard processes, and ensuring alignment with wider WFP policies and procedures.
• Oversee the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with established standards.
• Partake in HR oversight/support missions to satellite offices for standardization of HR process and practices.
• Undertake any other HR-related activities, as may be assigned by the supervisor from time to time.

• Knowledge HR Business Partnering gained through relevant technical training and experience.
• Good communication skills and understanding of HR principles and their application in order to respond to and resolve HR queries.
• Ability to develop and maintain relationships with a wide range of individuals in order to provide a high-quality support service.
• Ability to collate, analyze and compile relevant data from a variety of sources in order to produce periodic reports for supervisor(s).
• Solid experience using computer MS packages.

• University Degree with additional years of related work experience in Human Resource Management, Public or Business Administration, Industrial /Organizational Psychology, or any other related field attained form a recognized institution.