Human Resources and Administration Assistant job at The AIDS Support Organization ( TASO ) Uganda

Main Purpose of the Job:

To support all Centre HR and Operations in liaison with the Centre Program Manager. He / She will administer human resource aspects and support office and operations Management of Center. As an HR & Administration Assistant, you will support the Human Resources Department by managing employee records, assisting with recruitment and onboarding, coordination meetings and schedules, and ensuring compliance with HR policies and procedures.

Key Outputs

• HR coordination support to the centre
• Administrative support to centre program provided
• Logistical Support to programs provided
• Secretarial services to the centre provided
• Centre meetings effectively managed
• Advocacy networking activities for the center carried out and center events managed
• Public relations activities for the centre conducted
• Advocacy systems maintained

PERSON SPECIFICATION: Human Resource Assistant

Minimum Academic Qualifications:

Bachelor's in Human Resource Management, Social Sciences, Arts or business studies, or a related field is required.

Additional trainings:

Training in Customer care, Administrative law, computer applications and Training in Human Management, if not part of educational qualification

Minimum Experience and Exposure:

Two (3) years in administrative or HR-related roles is preferred with procurement and supply chain management experience and in a health related busy office.

Special Knowledge:

Good knowledge of business English

Key Skills:

Public relations/interpersonal skills, Short-hand skills, Communication skills, Computer skills, Negotiation skills, Organization skills

Other Qualities/Attributes:

Integrity, Confidentiality, Assertiveness

• Maintain and update employee records, including new hires, exits and time-off information, ensuring accuracy in HR databases
• Manage the onboarding process for new employees, providing necessary information packets, company policies, and benefits information
• Provide general administrative support to the centre team, including scheduling meetings, managing calendars, and maintaining files and documents
• Provide logistical support to the centre program manager's office
• Work as a secretary to the centre program manager's office, all centre meetings and File all relevant centre and advocacy documents
• Maintain up to date Subscription membership list
• Serve as a point of contact for employees, answering their questions about HR policies, benefits, and procedures
• Solicit articles for the TASO website and media
• Organise for exhibitions at public events that promote TASO's mission and image
• Oversee the hospitality for potential visitors and take lead in receiving and attending to visitors at the centre
• Maintain a good front office appearance, deal with queries from the public and customers and, maintain appointment schedule for the centre program manager
• Compile clients and partners' public relations issues and present them to the centre program manager's action
• Help prepare various HR reports, such as those on employee performance, benefits or departmental activities
• Effectively participate and support the management of centre events eg, AGM, and other related events and, document all centre advocacy activities
• Develop, Manage and disseminate public relations materials and protection of TASO's image
• Support the centre program manager in developing and implementing effective resource mobilization strategies
• Ensure health, safety and security in your area of operation

• Public relations/interpersonal skills
• Short-hand skills
• Communication skills
• Computer skills
• Negotiation skills
• Organization skills

• Bachelor's in Human Resource Management, Social Sciences, Arts or business studies, or a related field is required
• Training in Customer care, Administrative law, computer applications and Training in Human Management, if not part of educational qualification
• Good knowledge of business English
• Integrity
• Confidentiality
• Assertiveness