Human Resources & Administration Manager job at Walimu

About us:

The World Alliance for Lung and Intensive Care Medicine in Uganda (WALIMU) is a registered national NGO based in Uganda with a mission to scale science that saves lives. WALIMU is dedicated to generating and translating research evidence into practical, sustainable solutions that transform patient care, improve health outcomes, and ultimately save lives.

WALIMU was founded by a group of medical researchers working at Mulago National Referral Hospital who recognised that many patients suffering from treatable conditions were losing their lives due to gaps in the quality of care provided. In response, they established WALIMU to bridge the gap between research and practice. Over the years, the organisation has evolved into a leading institution at the forefront of empowering health workers to address local health challenges through innovative, evidence-driven approaches. Today, WALIMU continues to transform patient care and improve health outcomes through capacity building, research, advocacy, and the promotion of Evidence-Informed Decision Making (EIDM).

WALIMU is currently looking for an enthusiastic, hardworking, and self-motivated HR Professional to join our team.

Human Resources & Administration Manager

LOCATION Kampala -Naguru

REPORTS TO Operations Director

DEPARTMENTT Human Resources & Administration

DURATION 12 months, contingent on donor funding

START DATE Immediate

JOB OVERVIEW The Human Resources & Administration Manager will provide strategic leadership and oversight of WALIMU's human resources and administrative functions.

DUTIES AND RESPONSIBILITIES:

Human Resources Management

• Lead the development, implementation, and continuous improvement of HR strategies, policies, systems, and procedures aligned with organisational goals.
• Oversee the full employee lifecycle, including workforce planning, recruitment, onboarding, performance management, learning and development, succession planning, contract management, and staff separation.
• Advise managers on employee relations matters, including disciplinary processes, grievances, conflict resolution, and performance improvement.
• Ensure compliance with labour laws, donor requirements, safeguarding standards, and internal policies while preparing HR reports and workforce analytics to support management decision-making.

Administration and Operations

• Manage office administration, facilities, security, records, and support services to ensure efficient programme operations.
• Supervise administrative staff and maintain effective administrative systems and processes.

Leadership, Governance, and Organisational Development

• Support governance structures, including Board and committee matters related to HR and organisational development.
• Lead workforce planning and organisational change initiatives while developing and monitoring departmental work plans, budgets, and performance indicators.
• Provide technical HR guidance to managers and ensure timely reporting from field offices and project locations.

Compensation, Benefits, and Staff Welfare

• Oversee the fair and consistent administration of salaries, benefits, and compensation practices, and support salary review exercises through data analysis and recommendations.
• Ensure eligible staff and dependants are enrolled in medical insurance schemes and coordinate with healthcare providers to resolve health-related matters requiring organisational intervention.
• Promote employee wellbeing initiatives and foster a supportive and productive work environment.

Reporting and Compliance

• Monitor and analyse key HR metrics, including staffing, recruitment, leave utilisation, workforce trends, and contract status.
• Prepare periodic management reports and review leave accruals, contract renewals, terminations, and payments related to HR and administrative service providers in accordance with organisational procedures.

QUALIFICATIONS, SKILLS, AND EXPERIENCE

• Bachelor’s degree in Human Resource Management, Social Sciences, or a related discipline.
• Professional HR certification is highly desirable;
• A Master’s degree is an added advantage.
• At least eight years of progressive HR experience, including a minimum of three years in a senior management role, preferably within an NGO or multicultural environment.
• Demonstrated expertise in strategic HR management, administration, employee relations, recruitment, performance management, and organisational development.
• Strong knowledge of labour legislation and HR best practices, with excellent organisational, interpersonal, communication, and analytical skills.
• Proficiency in Microsoft Office applications and HR reporting systems, with the ability to manage multiple priorities, work under pressure, and maintain high standards of accuracy and professionalism.
• Ability to work effectively with people from diverse cultural and professional backgrounds while demonstrating flexibility, sound judgement, and strong time management skills.

• Lead the development, implementation, and continuous improvement of HR strategies, policies, systems, and procedures aligned with organisational goals.
• Oversee the full employee lifecycle, including workforce planning, recruitment, onboarding, performance management, learning and development, succession planning, contract management, and staff separation.
• Advise managers on employee relations matters, including disciplinary processes, grievances, conflict resolution, and performance improvement.
• Ensure compliance with labour laws, donor requirements, safeguarding standards, and internal policies while preparing HR reports and workforce analytics to support management decision-making.
• Manage office administration, facilities, security, records, and support services to ensure efficient programme operations.
• Supervise administrative staff and maintain effective administrative systems and processes.
• Support governance structures, including Board and committee matters related to HR and organisational development.
• Lead workforce planning and organisational change initiatives while developing and monitoring departmental work plans, budgets, and performance indicators.
• Provide technical HR guidance to managers and ensure timely reporting from field offices and project locations.
• Oversee the fair and consistent administration of salaries, benefits, and compensation practices, and support salary review exercises through data analysis and recommendations.
• Ensure eligible staff and dependants are enrolled in medical insurance schemes and coordinate with healthcare providers to resolve health-related matters requiring organisational intervention.
• Promote employee wellbeing initiatives and foster a supportive and productive work environment.
• Monitor and analyse key HR metrics, including staffing, recruitment, leave utilisation, workforce trends, and contract status.
• Prepare periodic management reports and review leave accruals, contract renewals, terminations, and payments related to HR and administrative service providers in accordance with organisational procedures.

• Demonstrated expertise in strategic HR management, administration, employee relations, recruitment, performance management, and organisational development.
• Strong knowledge of labour legislation and HR best practices, with excellent organisational, interpersonal, communication, and analytical skills.
• Proficiency in Microsoft Office applications and HR reporting systems, with the ability to manage multiple priorities, work under pressure, and maintain high standards of accuracy and professionalism.
• Ability to work effectively with people from diverse cultural and professional backgrounds while demonstrating flexibility, sound judgement, and strong time management skills.

• Bachelor’s degree in Human Resource Management, Social Sciences, or a related discipline.
• Professional HR certification is highly desirable;
• A Master’s degree is an added advantage.