Human Resource Assistant job at Britam Insurance Company

Job Purpose and Key responsibilities

Job purpose:

The HR Assistant will play a pivotal role in powering Britam’s next-generation Human Resources ecosystem. By supporting daily HR operations through modern platforms and collaborative tools, the HR Assistant will contribute to seamless, efficient, and future-ready people processes. Throughout the role, the individual will gain cutting-edge insights, practical skills, and strategic exposure essential for building a successful career in the evolving world of Human Resources.

Key responsibilities:

1. Recruitment Support:

• Assist with posting job openings on various platforms.
• Help screen resumes and conduct initial candidate assessments.
• Coordinate interviews and communicate with candidates.
• Support on Background checks for candidates

2. Onboarding and Off-Boarding:

• Assist in preparing onboarding materials and organizing orientation sessions.
• Support new hire documentation and ensure all required forms are completed and filed.
• Ensure all new hires have the required working tools to enable them to perform their roles.
• Support in staff exit management and off-boarding.

3. HR Administration:

• Leave Management: Monitoring Leave liabilities for all staff and driving a NIL Leave Balance
• Maintain and update employee records in the HR database.
• Assist with the management of HR documentation, including contracts, agreements, and staff files.
• Help prepare reports and presentations for HR-related meetings.

4. Employee Engagement and employee Relations:

• Participate in organizing employee engagement activities and events.
• Assist in conducting employee surveys and analyzing the results.
• Provide support in employee relations activities, including handling inquiries and resolving issues in a timely manner.

5. Training and Development:

• Help coordinate training sessions, including scheduling and logistics.
• Track and document employee training and development activities.

6. Benefits Administration:

• Support in processing of employee benefits and any other company related insurance schemes.
• Timely responding to staff queries regarding employee benefits
• Organizing staff sensitization sessions to drive the company’s employer branding

7. Compliance and Policy:

• Help ensure that HR policies and procedures are up-to-date and communicated to employees.
• Assist with compliance audits and maintain confidentiality of sensitive information.

8. Office Administration: Ensure the right office working environment to enhance staff productivity

9. General Support:

• Provide general administrative support to the HR Department as needed.
• Assist with special projects and other duties as assigned.

Knowledge, experience and qualifications required

Knowledge, experience and qualifications required:

1. Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
2. At least 1–2 years of experience in a similar HR support role.
3. Knowledge of labor laws and HR best practices.
4. People Skills.
5. Collaborative Skills.
6. Analytical skills.
7. Knowledge of HR systems.
8. Strong communication skills with the ability to build positive work relationships with all stakeholders.
9. High level of personal integrity.
10. Good planning and organisation skills.
11. High resilience, reliability as well as ability to multitask and handle multiple projects and manage deadlines.
12. Attention to detail: the relevant little things really matter.

Primary Location: Uganda-Kampala-Kampala

Organization: Britam

• Assist with posting job openings on various platforms.
• Help screen resumes and conduct initial candidate assessments.
• Coordinate interviews and communicate with candidates.
• Support on Background checks for candidates
• Assist in preparing onboarding materials and organizing orientation sessions.
• Support new hire documentation and ensure all required forms are completed and filed.
• Ensure all new hires have the required working tools to enable them to perform their roles.
• Support in staff exit management and off-boarding.
• Monitoring Leave liabilities for all staff and driving a NIL Leave Balance
• Maintain and update employee records in the HR database.
• Assist with the management of HR documentation, including contracts, agreements, and staff files.
• Help prepare reports and presentations for HR-related meetings.
• Participate in organizing employee engagement activities and events.
• Assist in conducting employee surveys and analyzing the results.
• Provide support in employee relations activities, including handling inquiries and resolving issues in a timely manner.
• Help coordinate training sessions, including scheduling and logistics.
• Track and document employee training and development activities.
• Support in processing of employee benefits and any other company related insurance schemes.
• Timely responding to staff queries regarding employee benefits
• Organizing staff sensitization sessions to drive the company’s employer branding
• Help ensure that HR policies and procedures are up-to-date and communicated to employees.
• Assist with compliance audits and maintain confidentiality of sensitive information.
• Ensure the right office working environment to enhance staff productivity
• Provide general administrative support to the HR Department as needed.
• Assist with special projects and other duties as assigned.

• People Skills.
• Collaborative Skills.
• Analytical skills.
• Strong communication skills with the ability to build positive work relationships with all stakeholders.
• Good planning and organisation skills.
• High resilience, reliability as well as ability to multitask and handle multiple projects and manage deadlines.
• Attention to detail.

• Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• Knowledge of labor laws and HR best practices.
• Knowledge of HR systems.
• High level of personal integrity.