Human Resource & Administration Officer
2025-05-14T13:22:13+00:00
Safe Way Right Way
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FULL_TIME
kampala
Kampala
00256
Uganda
Nonprofit, and NGO
Human Resources
2025-05-23T17:00:00+00:00
Uganda
8
Roles and Responsibilities:
o Support the recruitment process, including job postings, candidate shortlisting, interview coordination, and onboarding of new staff.
o Maintain and update employee records, contracts, leave schedules, and performance management systems.
o Ensure compliance with Ugandan labor laws and SWRW’s internal HR policies and procedures.
o Coordinate staff welfare initiatives, team-building activities, and internal communication efforts.
o Support the implementation of training and capacity-building plans for staff development.
o Oversee day-to-day administrative operations, including office logistics, asset management, and supplies inventory.
o Manage office schedules, meeting arrangements, and travel logistics for staff and consultants.
o Ensure a clean, safe, and organized working environment.
o Maintain proper filing systems (both physical and electronic) for administrative documents.
o Lead the procurement process in line with SWRW’s procurement policy and donor requirements.
o Prepare and manage procurement plans, request for quotations (RFQs), bid analysis, and supplier contracts.
o Maintain accurate records of purchases, assets, and supplier databases.
o Monitor stock levels and manage reordering processes to ensure timely availability of goods and services.
o Conduct regular audits of inventory, assets, and equipment, develop and monitor an asset register
o Ensure all HR, administrative, and procurement processes align with internal controls and donor compliance guidelines.
o Prepare and submit periodic reports on HR metrics, procurement activities, and asset utilization to management.
o Support internal and external audits by providing required documentation and clarifications.
o Liaise with external service providers including but not limited to insurers, landlords, IT support, suppliers, to ensure quality service delivery.
o Collaborate with finance, program, and MEAL teams to support efficient project implementation.
o Serve as a point of contact for general administrative and HR-related inquiries from staff.
Key Competencies and Skills
o Solid knowledge of HR best practices (recruitment, onboarding, performance management, employee relations).
o Strong understanding of procurement principles (sourcing, bidding, evaluation, contracting).
o Knowledge of asset management and inventory control.
o Excellent organizational, communication, and multitasking skills.
o High integrity, attention to detail, and strong ethical standards.
o Ability to maintain confidentiality and professionalism at all times.
o Computer literacy (MS Office, HRIS systems, procurement software).
o Excellent organizational and multitasking abilities
o Strong interpersonal and communication skills
o Familiarity with labor laws, procurement regulations, and NGO operations Experience Requirements
o 3–5 years of relevant working experience in HR, administration, and procurement roles.
o Preferably experience working with NGOs, development agencies, or donor-funded projects.
o Experience managing multi-functional administrative tasks across HR and procurement simultaneously.
o Knowledge and experience working with Ugandan labor laws and procurement regulations (PPDA guidelines).
Educational Qualifications
• Bachelor’s degree in Human Resource Management, Business Administration, or Public Administration
• A Postgraduate Diploma in Human Resource Management, Procurement and Supplies Management, or Business Administration is an added advantage
• Professional Certifications in (CIPD) or. CIPS is an added advantage
o Support the recruitment process, including job postings, candidate shortlisting, interview coordination, and onboarding of new staff. o Maintain and update employee records, contracts, leave schedules, and performance management systems. o Ensure compliance with Ugandan labor laws and SWRW’s internal HR policies and procedures. o Coordinate staff welfare initiatives, team-building activities, and internal communication efforts. o Support the implementation of training and capacity-building plans for staff development. o Oversee day-to-day administrative operations, including office logistics, asset management, and supplies inventory. o Manage office schedules, meeting arrangements, and travel logistics for staff and consultants. o Ensure a clean, safe, and organized working environment. o Maintain proper filing systems (both physical and electronic) for administrative documents. o Lead the procurement process in line with SWRW’s procurement policy and donor requirements. o Prepare and manage procurement plans, request for quotations (RFQs), bid analysis, and supplier contracts. o Maintain accurate records of purchases, assets, and supplier databases. o Monitor stock levels and manage reordering processes to ensure timely availability of goods and services. o Conduct regular audits of inventory, assets, and equipment, develop and monitor an asset register o Ensure all HR, administrative, and procurement processes align with internal controls and donor compliance guidelines. o Prepare and submit periodic reports on HR metrics, procurement activities, and asset utilization to management. o Support internal and external audits by providing required documentation and clarifications. o Liaise with external service providers including but not limited to insurers, landlords, IT support, suppliers, to ensure quality service delivery. o Collaborate with finance, program, and MEAL teams to support efficient project implementation. o Serve as a point of contact for general administrative and HR-related inquiries from staff.
o Solid knowledge of HR best practices (recruitment, onboarding, performance management, employee relations). o Strong understanding of procurement principles (sourcing, bidding, evaluation, contracting). o Knowledge of asset management and inventory control. o Excellent organizational, communication, and multitasking skills. o High integrity, attention to detail, and strong ethical standards. o Ability to maintain confidentiality and professionalism at all times. o Computer literacy (MS Office, HRIS systems, procurement software). o Excellent organizational and multitasking abilities o Strong interpersonal and communication skills o Familiarity with labor laws, procurement regulations, and NGO operations Experience Requirements o 3–5 years of relevant working experience in HR, administration, and procurement roles. o Preferably experience working with NGOs, development agencies, or donor-funded projects. o Experience managing multi-functional administrative tasks across HR and procurement simultaneously. o Knowledge and experience working with Ugandan labor laws and procurement regulations (PPDA guidelines)
Bachelor’s degree in Human Resource Management, Business Administration, or Public Administration • A Postgraduate Diploma in Human Resource Management, Procurement and Supplies Management, or Business Administration is an added advantage • Professional Certifications in (CIPD) or. CIPS is an added advantage
JOB-6824990524b12
Vacancy title:
Human Resource & Administration Officer
Jobs at:
Safe Way Right Way
Deadline of this Job:
Friday, May 23 2025
Duty Station:
kampala | Kampala | Uganda
Summary
Date Posted: Wednesday, May 14 2025, Base Salary: Not Disclosed
JOB DETAILS:
Roles and Responsibilities:
o Support the recruitment process, including job postings, candidate shortlisting, interview coordination, and onboarding of new staff.
o Maintain and update employee records, contracts, leave schedules, and performance management systems.
o Ensure compliance with Ugandan labor laws and SWRW’s internal HR policies and procedures.
o Coordinate staff welfare initiatives, team-building activities, and internal communication efforts.
o Support the implementation of training and capacity-building plans for staff development.
o Oversee day-to-day administrative operations, including office logistics, asset management, and supplies inventory.
o Manage office schedules, meeting arrangements, and travel logistics for staff and consultants.
o Ensure a clean, safe, and organized working environment.
o Maintain proper filing systems (both physical and electronic) for administrative documents.
o Lead the procurement process in line with SWRW’s procurement policy and donor requirements.
o Prepare and manage procurement plans, request for quotations (RFQs), bid analysis, and supplier contracts.
o Maintain accurate records of purchases, assets, and supplier databases.
o Monitor stock levels and manage reordering processes to ensure timely availability of goods and services.
o Conduct regular audits of inventory, assets, and equipment, develop and monitor an asset register
o Ensure all HR, administrative, and procurement processes align with internal controls and donor compliance guidelines.
o Prepare and submit periodic reports on HR metrics, procurement activities, and asset utilization to management.
o Support internal and external audits by providing required documentation and clarifications.
o Liaise with external service providers including but not limited to insurers, landlords, IT support, suppliers, to ensure quality service delivery.
o Collaborate with finance, program, and MEAL teams to support efficient project implementation.
o Serve as a point of contact for general administrative and HR-related inquiries from staff.
Key Competencies and Skills
o Solid knowledge of HR best practices (recruitment, onboarding, performance management, employee relations).
o Strong understanding of procurement principles (sourcing, bidding, evaluation, contracting).
o Knowledge of asset management and inventory control.
o Excellent organizational, communication, and multitasking skills.
o High integrity, attention to detail, and strong ethical standards.
o Ability to maintain confidentiality and professionalism at all times.
o Computer literacy (MS Office, HRIS systems, procurement software).
o Excellent organizational and multitasking abilities
o Strong interpersonal and communication skills
o Familiarity with labor laws, procurement regulations, and NGO operations Experience Requirements
o 3–5 years of relevant working experience in HR, administration, and procurement roles.
o Preferably experience working with NGOs, development agencies, or donor-funded projects.
o Experience managing multi-functional administrative tasks across HR and procurement simultaneously.
o Knowledge and experience working with Ugandan labor laws and procurement regulations (PPDA guidelines).
Educational Qualifications
• Bachelor’s degree in Human Resource Management, Business Administration, or Public Administration
• A Postgraduate Diploma in Human Resource Management, Procurement and Supplies Management, or Business Administration is an added advantage
• Professional Certifications in (CIPD) or. CIPS is an added advantage
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
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