HR & Office Operations Officer job at Partunify
Posted by: great-volunteer
Posted date: 2026-Apr-24
Location: Kampala
HR & Office Operations Officer 2026-04-24T06:41:18+00:00 Partunify https://cdn.ugashare.com/jsjobsdata/data/employer/comp_7528/logo/Partunify.jpeg http://partunify.com/ FULL_TIME Kampala Kampala 00256 Uganda Hospitality, and Tourism Human Resources, Admin & Office, Business Operations 2026-04-30T17:00:00+00:00 8 Job Purpose The HR/Admin Officer will support the day-to-day human resource and administrative operations of the Client. This role requires a highly organised, computer-savvy, and systems-oriented individual who can manage recruitment, staff records, onboarding, HR administration, reporting, and office coordination with accuracy and confidentiality. The ideal candidate must be comfortable using digital systems, maintaining well-structured records, and confidently using Microsoft Office tools, especially Word, Excel, Outlook, and PowerPoint. Key Responsibilities 1. Recruitment and Onboarding - Support the end-to-end recruitment process, including drafting adverts, posting vacancies, screening applications, scheduling interviews, and coordinating feedback.
- Maintain an organised recruitment tracker for all open roles.
- Conduct reference checks and support pre-employment documentation.
- Prepare offer letters, contracts, and onboarding documents.
- Coordinate induction and onboarding for new staff to ensure a smooth start.
2. Employee Records and HR Administration - Maintain accurate, up-to-date, and well-organised employee files, both physical and digital.
- Ensure all employee records, contracts, leave records, disciplinary records, and statutory documents are properly filed and easily retrievable.
- Update HR trackers, staff lists, and databases regularly.
- Support preparation of HR letters, confirmations, warnings, contract renewals, and other employment documentation.
- Maintain strict confidentiality of sensitive staff information at all times.
3. Systems, Reporting, and Office Organisation - Use HR and administrative systems efficiently and ensure records are accurate across all platforms.
- Prepare HR reports, staff lists, trackers, and summaries using Microsoft Excel, Word, and PowerPoint.
- Support the setup, improvement, and monitoring of HR and admin processes and filing systems.
- Ensure documents are properly organised and easily accessible.
- Identify gaps in systems or record-keeping and recommend improvements.
4. Payroll and Attendance Support - Support payroll preparation by ensuring staff attendance, leave, overtime, and payroll-related information is accurate and submitted on time.
- Track probation periods, leave balances, contract renewals, and key HR dates.
- Coordinate with finance and department heads to ensure HR records support payroll accuracy.
5. Performance and Employee Relations - Support performance management processes, including probation reviews, appraisals, KPI tracking, and follow-up documentation.
- Handle routine employee HR queries in a professional and timely manner.
- Support disciplinary, grievance, and conflict-resolution processes by ensuring proper documentation and coordination.
- Promote professionalism, discipline, and a positive working environment.
6. Training and Compliance - Coordinate staff training schedules, attendance records, and training documentation.
- Support implementation of HR policies and ensure communication is clear and documented.
- Monitor compliance with labour laws, internal policies, and administrative procedures.
- Support health, safety, and workplace compliance initiatives where required.
7. General Administration - Provide administrative support to management when required.
- Coordinate meetings, prepare minutes where needed, and follow up on action points.
- Support efficient and organised office operations.
- Perform any other HR and administrative duties as assigned.
Qualifications - Bachelorâs degree in Human Resources, Business Administration, or a related field.
- 2â4 years of experience in HR and administration.
- Experience in a fast-paced or service-oriented/hospilality environment is an added advantage.
Skills and Competencies - Strong computer literacy and confidence using digital tools and systems.
- Highly organised with strong record-keeping and administrative skills.
- Ability to understand, follow, and improve structured processes.
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Strong report-writing and documentation skills.
- High attention to detail and accuracy.
- Strong communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Self-driven, reliable, and able to work independently.
- Professional, proactive, and dependable.
Key Performance Areas - Timely and organised recruitment coordination
- Accuracy and completeness of employee records
- Effective use of HR/admin systems and trackers
- Timely preparation of HR documentation and reports
- Payroll support accuracy
- Compliance with administrative procedures and confidentiality standards
- Support the end-to-end recruitment process, including drafting adverts, posting vacancies, screening applications, scheduling interviews, and coordinating feedback.
- Maintain an organised recruitment tracker for all open roles.
- Conduct reference checks and support pre-employment documentation.
- Prepare offer letters, contracts, and onboarding documents.
- Coordinate induction and onboarding for new staff to ensure a smooth start.
- Maintain accurate, up-to-date, and well-organised employee files, both physical and digital.
- Ensure all employee records, contracts, leave records, disciplinary records, and statutory documents are properly filed and easily retrievable.
- Update HR trackers, staff lists, and databases regularly.
- Support preparation of HR letters, confirmations, warnings, contract renewals, and other employment documentation.
- Maintain strict confidentiality of sensitive staff information at all times.
- Use HR and administrative systems efficiently and ensure records are accurate across all platforms.
- Prepare HR reports, staff lists, trackers, and summaries using Microsoft Excel, Word, and PowerPoint.
- Support the setup, improvement, and monitoring of HR and admin processes and filing systems.
- Ensure documents are properly organised and easily accessible.
- Identify gaps in systems or record-keeping and recommend improvements.
- Support payroll preparation by ensuring staff attendance, leave, overtime, and payroll-related information is accurate and submitted on time.
- Track probation periods, leave balances, contract renewals, and key HR dates.
- Coordinate with finance and department heads to ensure HR records support payroll accuracy.
- Support performance management processes, including probation reviews, appraisals, KPI tracking, and follow-up documentation.
- Handle routine employee HR queries in a professional and timely manner.
- Support disciplinary, grievance, and conflict-resolution processes by ensuring proper documentation and coordination.
- Promote professionalism, discipline, and a positive working environment.
- Coordinate staff training schedules, attendance records, and training documentation.
- Support implementation of HR policies and ensure communication is clear and documented.
- Monitor compliance with labour laws, internal policies, and administrative procedures.
- Support health, safety, and workplace compliance initiatives where required.
- Provide administrative support to management when required.
- Coordinate meetings, prepare minutes where needed, and follow up on action points.
- Support efficient and organised office operations.
- Perform any other HR and administrative duties as assigned.
- Strong computer literacy and confidence using digital tools and systems.
- Highly organised with strong record-keeping and administrative skills.
- Ability to understand, follow, and improve structured processes.
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Strong report-writing and documentation skills.
- High attention to detail and accuracy.
- Strong communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Self-driven, reliable, and able to work independently.
- Professional, proactive, and dependable.
- Bachelorâs degree in Human Resources, Business Administration, or a related field.
- 2â4 years of experience in HR and administration.
- Experience in a fast-paced or service-oriented/hospilality environment is an added advantage.
JOB-69eb108e4192d Vacancy title: HR & Office Operations Officer Jobs at: Partunify Deadline of this Job: Thursday, April 30 2026 Duty Station: Kampala | Kampala Summary Date Posted: Friday, April 24 2026, Base Salary: Not Disclosed JOB DETAILS:
Job Purpose The HR/Admin Officer will support the day-to-day human resource and administrative operations of the Client. This role requires a highly organised, computer-savvy, and systems-oriented individual who can manage recruitment, staff records, onboarding, HR administration, reporting, and office coordination with accuracy and confidentiality. The ideal candidate must be comfortable using digital systems, maintaining well-structured records, and confidently using Microsoft Office tools, especially Word, Excel, Outlook, and PowerPoint. Key Responsibilities 1. Recruitment and Onboarding - Support the end-to-end recruitment process, including drafting adverts, posting vacancies, screening applications, scheduling interviews, and coordinating feedback.
- Maintain an organised recruitment tracker for all open roles.
- Conduct reference checks and support pre-employment documentation.
- Prepare offer letters, contracts, and onboarding documents.
- Coordinate induction and onboarding for new staff to ensure a smooth start.
2. Employee Records and HR Administration - Maintain accurate, up-to-date, and well-organised employee files, both physical and digital.
- Ensure all employee records, contracts, leave records, disciplinary records, and statutory documents are properly filed and easily retrievable.
- Update HR trackers, staff lists, and databases regularly.
- Support preparation of HR letters, confirmations, warnings, contract renewals, and other employment documentation.
- Maintain strict confidentiality of sensitive staff information at all times.
3. Systems, Reporting, and Office Organisation - Use HR and administrative systems efficiently and ensure records are accurate across all platforms.
- Prepare HR reports, staff lists, trackers, and summaries using Microsoft Excel, Word, and PowerPoint.
- Support the setup, improvement, and monitoring of HR and admin processes and filing systems.
- Ensure documents are properly organised and easily accessible.
- Identify gaps in systems or record-keeping and recommend improvements.
4. Payroll and Attendance Support - Support payroll preparation by ensuring staff attendance, leave, overtime, and payroll-related information is accurate and submitted on time.
- Track probation periods, leave balances, contract renewals, and key HR dates.
- Coordinate with finance and department heads to ensure HR records support payroll accuracy.
5. Performance and Employee Relations - Support performance management processes, including probation reviews, appraisals, KPI tracking, and follow-up documentation.
- Handle routine employee HR queries in a professional and timely manner.
- Support disciplinary, grievance, and conflict-resolution processes by ensuring proper documentation and coordination.
- Promote professionalism, discipline, and a positive working environment.
6. Training and Compliance - Coordinate staff training schedules, attendance records, and training documentation.
- Support implementation of HR policies and ensure communication is clear and documented.
- Monitor compliance with labour laws, internal policies, and administrative procedures.
- Support health, safety, and workplace compliance initiatives where required.
7. General Administration - Provide administrative support to management when required.
- Coordinate meetings, prepare minutes where needed, and follow up on action points.
- Support efficient and organised office operations.
- Perform any other HR and administrative duties as assigned.
Qualifications - Bachelorâs degree in Human Resources, Business Administration, or a related field.
- 2â4 years of experience in HR and administration.
- Experience in a fast-paced or service-oriented/hospilality environment is an added advantage.
Skills and Competencies - Strong computer literacy and confidence using digital tools and systems.
- Highly organised with strong record-keeping and administrative skills.
- Ability to understand, follow, and improve structured processes.
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Strong report-writing and documentation skills.
- High attention to detail and accuracy.
- Strong communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Self-driven, reliable, and able to work independently.
- Professional, proactive, and dependable.
Key Performance Areas - Timely and organised recruitment coordination
- Accuracy and completeness of employee records
- Effective use of HR/admin systems and trackers
- Timely preparation of HR documentation and reports
- Payroll support accuracy
- Compliance with administrative procedures and confidentiality standards
Work Hours: 8 Experience in Months: 12 Level of Education: bachelor degree Job application procedure
Application Link: Click Here to Apply Now
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