HR Manager and Office Administrator job at Human Capital Business Solution

Human Capital Business Solutions Ltd is a Boutique HR Advisory Firm that specializes in strategic HR Consulting, Talent Acquisition & Development, Risk Management and Business Process Outsourced Services with our Headquarters based in Uganda and Country Office in Tanzania.

On behalf of Our client in the manufacturing sector, we are looking for competent and experienced HR Manager & Office Administrator to be based in Kampala

Reports To: Country Head

Duty Station: Kampala, Uganda.

Job Summary: The HR Manager & Office Administrator will lead all human resources functions while overseeing general office administration in the company. This combined role ensures effective talent management, compliance with Ugandan labor laws, a positive workplace culture, and smooth day-to-day office operations.

Main Duties and Responsibilities

Human Resources Management

• Develop and implement HR strategies, policies, and procedures aligned with company goals, Ugandan labor laws (Employment Act, Workers Compensation Act, NSSF, etc.), and industry standards for chemical/paint manufacturing.
• Manage full-cycle recruitment: post vacancies, screen applications, conduct interviews, reference checks, and onboarding for all roles (production, technical, sales, administrative).
• Oversee performance management: set objectives, conduct appraisals, handle promotions, disciplinary actions, and grievance resolution.
• Administer payroll, NSSF contributions, PAYE, leave management, and benefits (medical, insurance, allowances) in coordination with finance.
• Ensure compliance with health, safety, and environmental regulations; organize safety training, PPE issuance tracking, and incident reporting for factory/warehouse staff.
• Foster employee relations: promote workplace harmony, handle conflicts, organize team-building, welfare programs, and exit interviews.
• Maintain accurate employee records, HR databases, contracts, and statutory filings.
• Coordinate training and development programs, including technical/skills training for production staff and leadership development.
• Support workforce planning, succession, and talent retention strategies in a manufacturing context.

Office Administration

• Oversee daily office operations: manage office supplies, equipment maintenance, utilities, cleaning services, and vendor coordination.
• Handle front-office duties: receive visitors, manage incoming/outgoing correspondence, calls, emails, and appointments.
• Coordinate logistics: travel arrangements, transport for staff/site visits, meeting room bookings, and event organization (e.g., staff meetings, product launches).
• Supervise office support staff (receptionists, cleaners, drivers) including scheduling, performance, and discipline.
• Maintain office records, filing systems, asset registers, and confidentiality of sensitive documents.
• Support budgeting for HR/admin expenses, track costs, and prepare reports.
• Ensure office safety, security, and a clean, professional environment compliant with health standards.

Qualifications, Experience, and Skills

• Bachelor's degree in Human Resource Management, Business Administration, Organizational Psychology, or a related field.
• A postgraduate diploma or certification in HR (e.g., CIPM, SHRM) is an advantage.
• Minimum 5–7 years in HR management, with at least 3 years in a supervisory/combined HR & Admin role, preferably in manufacturing, FMCG, chemicals, paints/coatings, or industrial sectors.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint)
• Experience with HRIS/payroll software (e.g., QuickBooks, local Ugandan systems, or ERP modules).
• Knowledge of Ugandan labor legislation and statutory requirements is essential.
• Strong knowledge of HR best practices in manufacturing environments, including safety compliance and shift-based workforce management.
• Excellent interpersonal, communication, and conflict resolution skills.
• High level of integrity, confidentiality, and professionalism.
• Organizational and multitasking abilities to handle both strategic HR and routine admin tasks.
• Proactive problem-solver with analytical skills for reporting and decision-making.
• Leadership capability to supervise teams and influence across departments.
• Adaptability to a fast-paced industrial setting with occasional factory floor exposure.

• Develop and implement HR strategies, policies, and procedures aligned with company goals, Ugandan labor laws (Employment Act, Workers Compensation Act, NSSF, etc.), and industry standards for chemical/paint manufacturing.
• Manage full-cycle recruitment: post vacancies, screen applications, conduct interviews, reference checks, and onboarding for all roles (production, technical, sales, administrative).
• Oversee performance management: set objectives, conduct appraisals, handle promotions, disciplinary actions, and grievance resolution.
• Administer payroll, NSSF contributions, PAYE, leave management, and benefits (medical, insurance, allowances) in coordination with finance.
• Ensure compliance with health, safety, and environmental regulations; organize safety training, PPE issuance tracking, and incident reporting for factory/warehouse staff.
• Foster employee relations: promote workplace harmony, handle conflicts, organize team-building, welfare programs, and exit interviews.
• Maintain accurate employee records, HR databases, contracts, and statutory filings.
• Coordinate training and development programs, including technical/skills training for production staff and leadership development.
• Support workforce planning, succession, and talent retention strategies in a manufacturing context.
• Oversee daily office operations: manage office supplies, equipment maintenance, utilities, cleaning services, and vendor coordination.
• Handle front-office duties: receive visitors, manage incoming/outgoing correspondence, calls, emails, and appointments.
• Coordinate logistics: travel arrangements, transport for staff/site visits, meeting room bookings, and event organization (e.g., staff meetings, product launches).
• Supervise office support staff (receptionists, cleaners, drivers) including scheduling, performance, and discipline.
• Maintain office records, filing systems, asset registers, and confidentiality of sensitive documents.
• Support budgeting for HR/admin expenses, track costs, and prepare reports.
• Ensure office safety, security, and a clean, professional environment compliant with health standards.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint)
• Experience with HRIS/payroll software (e.g., QuickBooks, local Ugandan systems, or ERP modules).
• Knowledge of Ugandan labor legislation and statutory requirements is essential.
• Strong knowledge of HR best practices in manufacturing environments, including safety compliance and shift-based workforce management.
• Excellent interpersonal, communication, and conflict resolution skills.
• High level of integrity, confidentiality, and professionalism.
• Organizational and multitasking abilities to handle both strategic HR and routine admin tasks.
• Proactive problem-solver with analytical skills for reporting and decision-making.
• Leadership capability to supervise teams and influence across departments.
• Adaptability to a fast-paced industrial setting with occasional factory floor exposure.

• Bachelor's degree in Human Resource Management, Business Administration, Organizational Psychology, or a related field.
• A postgraduate diploma or certification in HR (e.g., CIPM, SHRM) is an advantage.