HR Assistant job at Partunify

About the Role

We are looking for a proactive, detail-oriented HR Assistant to support the day-to-day operations of our HR consulting practice. This role provides hands-on support across recruitment, employee documentation, interview coordination, engagement, and general HR administration, often across multiple client accounts. The ideal candidate is organised, discreet, and comfortable working in a fast-paced, multi-stakeholder environment.

Key Responsibilities

• Support recruitment activities: job postings, candidate screening, interview scheduling, and recruitment documentation
• Assist with new employee onboarding and orientation
• Ensure all required employee documentation is completed and properly filed
• Maintain accurate employee records and personnel files (physical and electronic)
• Update and maintain HR databases, trackers, and HRIS systems
• Assist with preparing employment contracts, HR letters, and other HR documents
• Track attendance, leave, probation, and employee confirmation timelines
• Support performance management processes, including appraisals and documentation
• Assist with disciplinary and employee relations matters, maintaining strict confidentiality
• Respond to routine employee inquiries; escalate complex matters to the HR Manager
• Support training coordination, staff meetings, and other HR activities
• Support compliance with labour laws, company policies, and HR procedures
• Assist with payroll preparation and verification of employee information as needed
• Prepare basic HR reports and maintain accurate records
• Perform other HR and administrative duties as assigned by the HR Manager

Requirements

• Bachelor's degree in Human Resources, Business Administration, Industrial Relations, or a related field
• 1–2 years of relevant HR or administrative experience
• Basic knowledge of HR principles and practices; working knowledge of Uganda's labour laws is an added advantage
• Proficiency in Google Suite (Docs, Sheets)
• Strong organisational, time-management, and follow-up skills
• Close attention to detail and accuracy
• Good communication and interpersonal skills
• Ability to handle confidential information with discretion
• Professional, proactive, and people-oriented approach
• Comfortable working both independently and as part of a team
• Willingness to learn and grow within the HR field

About us

At Partunify, we are revolutionizing the recruitment process in Uganda. Our mission is to connect talented individuals with the right opportunities, ensuring that both employers and employees thrive. We intend understand the unique challenges that come with finding quality staff in this fast-paced industry, and we are here to bridge that gap.

• Support recruitment activities: job postings, candidate screening, interview scheduling, and recruitment documentation
• Assist with new employee onboarding and orientation
• Ensure all required employee documentation is completed and properly filed
• Maintain accurate employee records and personnel files (physical and electronic)
• Update and maintain HR databases, trackers, and HRIS systems
• Assist with preparing employment contracts, HR letters, and other HR documents
• Track attendance, leave, probation, and employee confirmation timelines
• Support performance management processes, including appraisals and documentation
• Assist with disciplinary and employee relations matters, maintaining strict confidentiality
• Respond to routine employee inquiries; escalate complex matters to the HR Manager
• Support training coordination, staff meetings, and other HR activities
• Support compliance with labour laws, company policies, and HR procedures
• Assist with payroll preparation and verification of employee information as needed
• Prepare basic HR reports and maintain accurate records
• Perform other HR and administrative duties as assigned by the HR Manager

• Strong organisational, time-management, and follow-up skills
• Close attention to detail and accuracy
• Good communication and interpersonal skills
• Ability to handle confidential information with discretion
• Professional, proactive, and people-oriented approach
• Comfortable working both independently and as part of a team
• Proficiency in Google Suite (Docs, Sheets)

• Bachelor's degree in Human Resources, Business Administration, Industrial Relations, or a related field
• 1–2 years of relevant HR or administrative experience
• Basic knowledge of HR principles and practices; working knowledge of Uganda's labour laws is an added advantage
• Willingness to learn and grow within the HR field