HR and Administration Officer Jobs – Zoe Recruitment

Posted by

ugashare-Volunteer

Posted date: 2025-Mar-06

Location: Kampala, Uganda

Job Title: HR and Administration Officer

Organisation: Zoe Recruitment

Duty Station: Kampala, Uganda

About US:

Zoe Recruitment is a people-focused consulting firm whose mission is to contribute to the transformation of productivity and work ethic, by linking talent to Businesses/organizations and placing people right. At Zoe we believe this then forms the Foundation for sustainable businesses and on a larger scale, economic growth.

Job Summary: Our client, in the construction industry is seeking to add an HR and Administration Officer to their team at their head Office in Kampala. The HR and Administration Officer will ensure that people related and operational processes run efficiently, contributing to the overall productivity and culture of the workplace. The successful candidate will also work closely with all departments while reporting to the General manager. In order for the job holder to carry out their work, they will be provided with; Personnel files, Items in the stores and a laptop.

Key Duties and Responsibilities:

Human Resource Management

In consultation with departmental heads, assist in the development of detailed Job descriptions and the recruitment of new or replacement positions in the organization.
Oversee the entire recruitment process once approval for recruitment has been issued. This will include placement of the adverts, receiving of applications, first level short listing and forwarding the same to the relevant departmental head(s) for the final short listing, contacting candidates and organizing interviews and seeking for references of successful candidates.
Manage and provide direction to staff with respect to general HR policies and procedures.
Prepare orientation materials for new staff coming into the organization and organize for their detailed orientation into the organization.
Maintain the files of all staff, ensuring that they have all the relevant documentation.
Working with departmental heads, ensure that regular performance reviews are done and filing the same in the relevant staff files.
Working with departmental heads, identify training opportunities for staff and facilitate the training of the same through sourcing for qualified trainers and institutions.
Working with departmental heads, identify areas for further training for staff, track the training received and its application in enabling the organization achieve its mandate
Maintain leave schedules for staff, ensuring that staff take leave when due.
Manage employee benefits (Medical Insurance, Per-Diem etc.)
Manage employee safety and health issues including reporting
Manage job separation such as terminations, dismissal and resignations
Maintaining employee discipline and handling disciplinary cases
Track key HR metrics and report on the them regularly as prescribed
Adequately address all audit recommendations pertaining to HR issues
Develop and maintain HR systems and processes to enable continuity

Administration

Ensure that our client’s head office and other locations’ staff have all facilities they need to effectively carry out their duties.
Specifically, receive and work with the finance department to ensure timely purchase of supplies and services needed for the proper running of the organization.
Keep accurate records of minutes and other reports of the management and working committees.
Manage the administrative requirements for the repair and maintenance of the office’s computer equipment and IT systems.
Assist in facilitating necessary permits/licenses from government(s) for building maintenance; utilities; official vehicles and other equipment;
Support in coordinating logistics and itineraries of all official functions of the organization staff and the board.
Preparing and management of suppliers/vendors contracts
Maintaining office petty cash on an imprest system.

KPIs

Timely Recruitment process
Complete onboarding activities for new staff within 2 weeks of their joining
Average time it takes to resolve employee issues (not more than 48 Hrs.)
Average time it takes to resolve facility related issues
Updated leave plan
Updated personnel files
Develop annual training plan and execute it
Timely procurement processes
Timely payments of utilities
Well maintained premises

Qualifications, Skills and Experience:

Degree in Business Administration or Human Resource Management, Social Sciences.
Registration with HRMAU an added advantage
At least 5 years work experience in HR or Administration in a busy office.

Knowledge, Skills & Ability Required

Technical skills

Professional skills in running HR & Admin functions
Computer skills
Should possess excellent organizational skills.
Analytic skills
Decision making & problem solving.
Have excellent public relations skills.
Able to relate well to others and use interpersonal skills to achieve desired objectives.
Able to influence the behavior and decisions of people on matters concerning recruitment and other HR or individual issues.
Able to cope with change, to be flexible and to handle uncertainty.
Able to make sense of issues, identify and solve problems and ‘think on one’s feet
Focus on achieving results;
Able to communicate well, orally and on paper
Ability to work under pressure.
Able to give counseling to the employees

Other Information

Flexibility – frequent travel to the regions
Have interest in learning new environments, duties and tasks.

How to Apply:

If you think you fit this profile and would like to apply, please visit the link below.

Click Here

Deadline: 15th March 2025.

For more of the latest jobs, please visit https://www.ugashare.com or find us on our facebook page https://www.facebook.com/Ugashare

Date Posted	2025-03-05T14:11
Valid Through	2025-03-16T00:00
Employment Type	FULL_TIME
Hiring Organization	Zoe Recruitment
Job Location	Kampala, Kampala, Kampala , 0256, Uganda

HR and Administration Officer Jobs – Zoe Recruitment

Related Jobs