HR & Administration Associate job at Sun King

About the role:

The HR & Admin team at Sun King Uganda supports efficient and compliant HR and administrative operations by managing employee records, recruitment coordination, onboarding, employee engagement, and general HR administration. Serves as the front desk lead and primary point of contact for staff, customers, and vendors, while representing Sun King through professional, customer-focused, and service-oriented interactions.

What you would be expected to do:

HR Records Management

Maintain accurate and compliant employee records by creating, updating, and auditing personnel files and HRIS data to ensure completeness, accuracy, and adherence to company policies and statutory requirements.

Recruitment & Onboarding

Coordinate recruitment processes, including job postings, candidate sourcing, screening coordination, interview scheduling, candidate communication, reference checks, background verification, and onboarding activities.

Facilitate a smooth onboarding experience for new employees and their integration into the organization.

Employee Separation & Lifecycle Management

Manage employee exits and offboarding processes by coordinating exit interviews, clearance procedures, handovers, and preparation of final employment documentation, including analysis of exit trends and reporting.

Administer employee lifecycle activities by communicating employee movements (hires, transfers, promotions, renewals, and exits) and tracking key milestones such as probation timelines and confirmation review processes to ensure timely action.

Staff Welfare

Coordinate employee benefits administration, including medical insurance enrollment, updates, claims follow-up, and employee assistance.

Manage and monitor medical service providers and staff meal vendors through regular engagement meetings and timely resolution of employee concerns.

Coordinate employee engagement, wellness, recognition, and culture-building initiatives.

Employee Relations & HR Services

Respond to employee inquiries and provide guidance on HR policies, procedures, and employment-related matters.

Maintain confidentiality when handling employee matters and confidential information.

HR Operations & Reporting

Coordinate HR operations and key HR activities by maintaining the HR calendar and ensuring timely execution of HR initiatives, employee engagement programs, and other people-related activities.

Maintain HR data accuracy and drive continuous improvement by updating HR trackers in a timely and accurate manner and contributing to HR projects aimed at enhancing employee experience and operational efficiency.

Administration & Office Coordination

Oversee office administration activities and provide direction to the Office Assistant to ensure smooth day-to-day administrative operations, including effective handling of HR communications and official correspondence.

Manage office resources and logistics by controlling stationery and pantry supplies, coordinating travel arrangements (flights, accommodation, and transport), and managing vendor relationships to ensure cost-effective and uninterrupted office operations.

Compliance & Policy Administration

Ensure HR compliance and policy implementation by maintaining adherence to company HR policies, procedures, and applicable labor laws, while keeping appropriate compliance documentation for audits and internal reviews.

Facilitate policy communication and awareness by sharing HR policy updates and ensuring employees understand relevant guidelines and organizational requirements.

Other Duties

Perform any other duties assigned by management in furtherance of the HR and Administration function.

You might be a strong candidate if you

Bachelor’s Degree in Human Resource Management, Industrial & Organisational Psychology, Business Administration, or a related field.

3-4 years’ experience in HR Processes, HR Operations, Recruitment, Administration, or a generalist HR role with exposure to the employee lifecycle.

Skilled in Microsoft Office (Excel, Word, PowerPoint) and HR Information Systems (HRIS).

Good communication, organizational, planning, coordination, problem-solving, stakeholder management, and customer service skills.

Highly professional, detail-oriented, proactive, adaptable, resilient, and able to manage multiple priorities and deadlines in a fast-paced environment.

What Sun King Offers

Professional growth in a dynamic, rapidly expanding, high-social-impact industry.

An open-minded, collaborative culture made up of enthusiastic colleagues who are driven by the challenge of innovation towards profound impact on people and the planet.

A truly multicultural experience: you will have the chance to work with and learn from people from different geographies, nationalities, and backgrounds.

Structured, tailored learning and development programs that help you become a better leader, manager, and professional through the Sun Center for Leadership.

About Sun King

Sun King is the world’s leading off-grid solar energy company, combining cutting-edge product design, fintech, and field operations to deliver energy access for the 1.8 billion people who live without an affordable and reliable electric-grid connection.

Sun King has built a new kind of energy utility: distributed, green, customer-centric, and affordable. We bring clean, reliable, decentralized energy directly into people’s lives — from solar kits that provide first-time energy access to multi-kilowatt systems that serve both off-grid users and grid-connected customers powering larger homes, schools, hospitals, farms, offices, and light manufacturing.

• Maintain accurate and compliant employee records by creating, updating, and auditing personnel files and HRIS data to ensure completeness, accuracy, and adherence to company policies and statutory requirements.
• Coordinate recruitment processes, including job postings, candidate sourcing, screening coordination, interview scheduling, candidate communication, reference checks, background verification, and onboarding activities.
• Facilitate a smooth onboarding experience for new employees and their integration into the organization.
• Manage employee exits and offboarding processes by coordinating exit interviews, clearance procedures, handovers, and preparation of final employment documentation, including analysis of exit trends and reporting.
• Administer employee lifecycle activities by communicating employee movements (hires, transfers, promotions, renewals, and exits) and tracking key milestones such as probation timelines and confirmation review processes to ensure timely action.
• Coordinate employee benefits administration, including medical insurance enrollment, updates, claims follow-up, and employee assistance.
• Manage and monitor medical service providers and staff meal vendors through regular engagement meetings and timely resolution of employee concerns.
• Coordinate employee engagement, wellness, recognition, and culture-building initiatives.
• Respond to employee inquiries and provide guidance on HR policies, procedures, and employment-related matters.
• Maintain confidentiality when handling employee matters and confidential information.
• Coordinate HR operations and key HR activities by maintaining the HR calendar and ensuring timely execution of HR initiatives, employee engagement programs, and other people-related activities.
• Maintain HR data accuracy and drive continuous improvement by updating HR trackers in a timely and accurate manner and contributing to HR projects aimed at enhancing employee experience and operational efficiency.
• Oversee office administration activities and provide direction to the Office Assistant to ensure smooth day-to-day administrative operations, including effective handling of HR communications and official correspondence.
• Manage office resources and logistics by controlling stationery and pantry supplies, coordinating travel arrangements (flights, accommodation, and transport), and managing vendor relationships to ensure cost-effective and uninterrupted office operations.
• Ensure HR compliance and policy implementation by maintaining adherence to company HR policies, procedures, and applicable labor laws, while keeping appropriate compliance documentation for audits and internal reviews.
• Facilitate policy communication and awareness by sharing HR policy updates and ensuring employees understand relevant guidelines and organizational requirements.
• Perform any other duties assigned by management in furtherance of the HR and Administration function.

• Microsoft Office (Excel, Word, PowerPoint)
• HR Information Systems (HRIS)
• Communication skills
• Organizational skills
• Planning skills
• Coordination skills
• Problem-solving skills
• Stakeholder management skills
• Customer service skills

• Bachelor’s Degree in Human Resource Management, Industrial & Organisational Psychology, Business Administration, or a related field.
• 3-4 years’ experience in HR Processes, HR Operations, Recruitment, Administration, or a generalist HR role with exposure to the employee lifecycle.
• Skilled in Microsoft Office (Excel, Word, PowerPoint) and HR Information Systems (HRIS).
• Good communication, organizational, planning, coordination, problem-solving, stakeholder management, and customer service skills.
• Highly professional, detail-oriented, proactive, adaptable, resilient, and able to manage multiple priorities and deadlines in a fast-paced environment.