Head of Procurement and Logistics job at Hariss International

Background

Hariss International Limited is seeking a Head of Procurement and Logistics to manage its operations in Kampala, Uganda. This role reports to the Supply Chain Director.

Essential Duties and Responsibilities:

• Manage the entire process in the planning of commodities procurement and supply chain activities, inventory control, logistics and distribution, customs clearance, ensuring effectively functioning processes to avoid costly delays and lost opportunities.
• Ensure effective lines of communication to ensure timely delivery of commodities using the most appropriate procurement procedures.
• Responsible for introducing process improvements in the supply chain and identify new vendors/suppliers without jeopardizing quality and service delivery.
• Ensure full compliance with the company procurement policies and procedures.
• Establish and implement a monitoring system that ensures that the prices paid for commodities are in line with local market prices.
• Develop and manage the rosters of suppliers, elaborate supplier selection, and evaluation, quality and performance measurement mechanisms
• Prepare monthly, quarterly and annual procurement plans and progress reports as required
• Ensure transparent and competitive procurements are conducted and properly documented as required.
• Plan, organize and lead the bid solicitation process including drafting and issuing Tenders, developing bid evaluation criteria and guiding clients on processes involved; call for and oversee selection committees to review applications and select vendors.
• Ensure the integrity of the competitive process, facilitates bidder debriefings where necessary, and exercises appropriate judgment and tact while ensuring to protect confidential information.
• Prepare service delivery contracts, leases and purchase orders for all acquisition needs.
• Maintain procurement files including all relevant documentation and vendor tracking system.
• Maintain all the relevant information concerning the company’s suppliers.
• Manage vendor contracts and maintain relationships with suppliers to ensure completeness of deliverables outlined in the contract this includes ensuring that all vendor complaints and concerns are addressed promptly
• Performs any other Assignments imposed by Management.

Education and/or Work Experience Requirements:

• B.A. required/Masters preferred or equivalent combination of education and relevant work experience. Professional certification and membership to a reputable procurement and supplies body is highly desirable.
• Knowledge of SAP and any other related procurement package.
• A minimum of 10 years’ experience in a similar role in a busy environment.

Key Requirements:

• Excellent computer proficiency (MS Office – Word, Excel and Outlook)
• Excellent communication skills, including ability to effectively communicate with internal and external customers
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

Equal Employment Opportunity Policy

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. Hariss International is an equal opportunity employer Minorities/Females/People with Disabilities/Protected Veterans/Sexual Orientation/Gender Identity.

• Manage the entire process in the planning of commodities procurement and supply chain activities, inventory control, logistics and distribution, customs clearance, ensuring effectively functioning processes to avoid costly delays and lost opportunities.
• Ensure effective lines of communication to ensure timely delivery of commodities using the most appropriate procurement procedures.
• Responsible for introducing process improvements in the supply chain and identify new vendors/suppliers without jeopardizing quality and service delivery.
• Ensure full compliance with the company procurement policies and procedures.
• Establish and implement a monitoring system that ensures that the prices paid for commodities are in line with local market prices.
• Develop and manage the rosters of suppliers, elaborate supplier selection, and evaluation, quality and performance measurement mechanisms
• Prepare monthly, quarterly and annual procurement plans and progress reports as required
• Ensure transparent and competitive procurements are conducted and properly documented as required.
• Plan, organize and lead the bid solicitation process including drafting and issuing Tenders, developing bid evaluation criteria and guiding clients on processes involved; call for and oversee selection committees to review applications and select vendors.
• Ensure the integrity of the competitive process, facilitates bidder debriefings where necessary, and exercises appropriate judgment and tact while ensuring to protect confidential information.
• Prepare service delivery contracts, leases and purchase orders for all acquisition needs.
• Maintain procurement files including all relevant documentation and vendor tracking system.
• Maintain all the relevant information concerning the company’s suppliers.
• Manage vendor contracts and maintain relationships with suppliers to ensure completeness of deliverables outlined in the contract this includes ensuring that all vendor complaints and concerns are addressed promptly
• Performs any other Assignments imposed by Management.

• Excellent computer proficiency (MS Office – Word, Excel and Outlook)
• Excellent communication skills, including ability to effectively communicate with internal and external customers
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

• B.A. required/Masters preferred or equivalent combination of education and relevant work experience.
• Professional certification and membership to a reputable procurement and supplies body is highly desirable.
• Knowledge of SAP and any other related procurement package.