Finance Team Leader job at Danish Refugee Council (DRC)

DRC Uganda is currently looking for a highly qualified and motivated individual to join our dynamic team as Finance Team Leader.

The overall purpose of the role:

The Finance Team Leader will be the focal person for finance in the Area Office. He/she will support the preparation of financial statements and maintenance of cash controls, work within the financial procedures of DRC, National policies and procedures and in compliance with all national acts and legislation. He/she will support the Area Manager with reports for Senior Management in-country.

Your main duties and responsibilities will be:

Cash & Liquidity Management

• Ensure timely preparation, review and submission of bi-weekly cash forecasts for all departments, aligned with approved budgets within agreed deadlines.
• Monitor the receipt, availability, and liquidity of funds transferred from the Country Office to ensure sufficient cash availability.
• Ensure forecasting, consolidation, and communication of monthly cash requirements for all field offices by the 15th of every month.
• Ensure adequate and well-controlled petty cash balances are maintained in line with DRC financial procedures.

Accounting & Financial Controls

• Ensure timely settlement of staff cash advances and reconciliation of outstanding balances.
• Conduct weekly and monthly cash counts and submit required reports in compliance with the provisions of the policy
• Ensure timely preparation and achievement of monthly bank reconciliations for all Area Offices.
• Ensure performance of monthly balance sheet reconciliations and support preparation of Month End Closure (MEC) files for review and submission to HQ.
• Review payment requests for accuracy, completeness, donor compliance, and budget availability.
• Ensure payments are processed within agreed timelines and support documents are properly filed and archived.

Budgeting & Financial Planning

• Review Budget Follow-Ups (BFU) and Transaction Detail Lists (TDL) with Program Managers.
• Monitor project expenditures and flag variances or risks to management.
• Review project work plans against financial forecasts on a quarterly basis.
• Compile financial analysis for quarterly and annual review meetings.
• Ensure finance representations during budget management discussions at all stages of development, monitoring and reporting.
• Support Area and Country teams in budget preparation and donor proposal budgeting.

Team and Audit Management

• Facilitate internal and external audits by providing accurate documentation and timely responses.
• Produce monthly and quarterly financial reports as required, as well the donor reports where appropriate
• Support supervised staff through on‑the‑job coaching, mentoring, and capacity building to ensure compliance with DRC financial procedures and donor requirements.
• Ensure timely task planning, workload coordination, and follow‑up with supervised staff to meet reporting and operational deadlines.
• Contribute to performance management processes in line with DRC’s HR guidelines.
• Identify capacity gaps and recommend training or corrective actions to the Finance Manager or Area Manager.
• Any other duties assigned in line with the overall purpose of the role.

About you

To be successful in this role, you must have at least 5 years’ experience in finance and operations management, including demonstrated ability to set up financial management systems in a large Programme and direct experience of delivery of humanitarian Programme in emergency response in an international humanitarian set up, INGO or other international agencies. Moreover, we also expect the following.

Required

• Bachelor’s Degree in Finance & Accounting or any related field.
• Experience in financial reporting and knowledge of major donor rules including BPRM, UNHCR, UNICEF, WFP, EUTF, ECHO, EU, DFID, DANIDA.
• Proficient in standard computer applications and various accounting and financial management software.
• Strong accounting and analytical skills and knowledge of GAAP and IFRS.
• Experience in guiding, couching, capacity building and motivating country Programme staff and partners.
• Professional, courteous and able to work with abroad spectrum of people.
• Proven ability to manage large and varied workloads, and deal constructively with stress and periods with long hours
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision
• Pro-active, stable and robust character and a good team-player
• Excellent communication skills
• Flexible, enthusiastic and willingness to learn from others

• Ensure timely preparation, review and submission of bi-weekly cash forecasts for all departments, aligned with approved budgets within agreed deadlines.
• Monitor the receipt, availability, and liquidity of funds transferred from the Country Office to ensure sufficient cash availability.
• Ensure forecasting, consolidation, and communication of monthly cash requirements for all field offices by the 15th of every month.
• Ensure adequate and well-controlled petty cash balances are maintained in line with DRC financial procedures.
• Ensure timely settlement of staff cash advances and reconciliation of outstanding balances.
• Conduct weekly and monthly cash counts and submit required reports in compliance with the provisions of the policy
• Ensure timely preparation and achievement of monthly bank reconciliations for all Area Offices.
• Ensure performance of monthly balance sheet reconciliations and support preparation of Month End Closure (MEC) files for review and submission to HQ.
• Review payment requests for accuracy, completeness, donor compliance, and budget availability.
• Ensure payments are processed within agreed timelines and support documents are properly filed and archived.
• Review Budget Follow-Ups (BFU) and Transaction Detail Lists (TDL) with Program Managers.
• Monitor project expenditures and flag variances or risks to management.
• Review project work plans against financial forecasts on a quarterly basis.
• Compile financial analysis for quarterly and annual review meetings.
• Ensure finance representations during budget management discussions at all stages of development, monitoring and reporting.
• Support Area and Country teams in budget preparation and donor proposal budgeting.
• Facilitate internal and external audits by providing accurate documentation and timely responses.
• Produce monthly and quarterly financial reports as required, as well the donor reports where appropriate
• Support supervised staff through on‑the‑job coaching, mentoring, and capacity building to ensure compliance with DRC financial procedures and donor requirements.
• Ensure timely task planning, workload coordination, and follow‑up with supervised staff to meet reporting and operational deadlines.
• Contribute to performance management processes in line with DRC’s HR guidelines.
• Identify capacity gaps and recommend training or corrective actions to the Finance Manager or Area Manager.
• Any other duties assigned in line with the overall purpose of the role.

• Proficient in standard computer applications and various accounting and financial management software.
• Strong accounting and analytical skills
• Excellent communication skills

• Bachelor’s Degree in Finance & Accounting or any related field.
• Experience in financial reporting and knowledge of major donor rules including BPRM, UNHCR, UNICEF, WFP, EUTF, ECHO, EU, DFID, DANIDA.
• Knowledge of GAAP and IFRS.
• Experience in guiding, couching, capacity building and motivating country Programme staff and partners.
• Professional, courteous and able to work with abroad spectrum of people.
• Proven ability to manage large and varied workloads, and deal constructively with stress and periods with long hours
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision
• Pro-active, stable and robust character and a good team-player
• Flexible, enthusiastic and willingness to learn from others