Finance & Procurement Officer job at Digimark Communications

1. ROLE OVERVIEW

Department: Finance & Procurement (Junior role)

Reports To: Operations Lead / Managing Director

Entities Covered: Digimark Communications & Native Noise Ltd

The Finance & Procurement Officer is responsible for overseeing the daily financial operations, accounting compliance, budget tracking, and procurement workflows for both Digimark Communications and Native Noise Ltd. This role requires high numerical accuracy, strict adherence to tax and statutory deadlines, and rigorous resource management to support agency profitability and operational efficiency.

2. KEY RESPONSIBILITIES

Financial Management & Accounting:

• Manage all daily financial entries, invoice generation, client billing, and vendor payments across both entities.
• Reconcile bank accounts, mobile money wallets, and petty cash ledgers regularly to maintain accurate financial records.
• Prepare comprehensive monthly financial reports, expense summaries, and documentation for executive management.

Budgeting & Compliance:

• Track individual project budgets, departmental spend, and petty cash requisitions against approved limits.
• Support payroll processing, ensuring accurate deductions and timely statutory remittances (NSSF, PAYE, WHT, VAT) in full compliance with local tax laws.
• Prepare financial records and act as the primary liaison for internal and external audits and compliance reviews.

Procurement & Supply Chain Operations:

• Manage procurement requisitions for office supplies, studio equipment, field logistics, and project vendor services for both Digimark and Native Noise.
• Obtain, evaluate, and negotiate competitive vendor quotes to ensure maximum cost efficiency and value for money.
• Maintain a vetted supplier database and oversee contract terms, delivery verification, and timely payment processing for external vendors.

• Manage all daily financial entries, invoice generation, client billing, and vendor payments across both entities.
• Reconcile bank accounts, mobile money wallets, and petty cash ledgers regularly to maintain accurate financial records.
• Prepare comprehensive monthly financial reports, expense summaries, and documentation for executive management.
• Track individual project budgets, departmental spend, and petty cash requisitions against approved limits.
• Support payroll processing, ensuring accurate deductions and timely statutory remittances (NSSF, PAYE, WHT, VAT) in full compliance with local tax laws.
• Prepare financial records and act as the primary liaison for internal and external audits and compliance reviews.
• Manage procurement requisitions for office supplies, studio equipment, field logistics, and project vendor services for both Digimark and Native Noise.
• Obtain, evaluate, and negotiate competitive vendor quotes to ensure maximum cost efficiency and value for money.
• Maintain a vetted supplier database and oversee contract terms, delivery verification, and timely payment processing for external vendors.

• High numerical accuracy
• Strict adherence to tax and statutory deadlines
• Rigorous resource management
• Negotiation skills
• Financial reporting
• Budget tracking
• Procurement workflows
• Accounting compliance

• Experience in finance and procurement roles.
• Knowledge of local tax laws and statutory requirements.
• Familiarity with accounting software and financial management systems.
• Relevant certificates in finance, accounting, or procurement.