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Finance & Operations Assistant - Jinja job at Bantwana Initiative Uganda (BIU)
Posted by: ugashare-Volunteer
Posted date: 2024-Sep-21
Location: Jinja
Vacancy title:
Finance & Operations Assistant - Jinja [ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Social Services & Nonprofit ]
Jobs at: Bantwana Initiative Uganda (BIU)
Deadline of this Job:
Friday, September 27 2024 Duty Station:
Within Uganda , Jinja, East Africa
Summary
Date Posted: Saturday, September 21 2024, Base Salary: Not Disclosed Similar Jobs in Uganda
Learn more about Bantwana Initiative Uganda (BIU)
Bantwana Initiative Uganda (BIU) jobs in Uganda
JOB DETAILS:
Bantwana Initiative Uganda (BIU) is a Non-Government Organization and its programs focus on the development of high quality, comprehensive Orphans and Vulnerable Children (OVC) service delivery models in the country. BIU brings a significant track record of excellence and innovation in improving access to and quality of integrated OVC care and support and strengthening coordination and harmonization of care, protection and support services for OVC households from community to national level. Learn more at (www.bantwana.or,ug)
As an equal opportunity employer, Bantwana Initiative Uganda. is seeking to hire full-time experienced /qualified persons to fill the following positions below for the anticipated 5-year USAID Uganda Targeting the Learning Crisis (TLC) Activity, which aims to create sustained, measurable improvements in development outcomes in Basic Education through Targeted Instruction (TI) for foundational skills, a learner-centric pedagogy that reorganizes math and reading instruction based on children’s actual learning levels, rather than on the prescribed gradelevel syllabus.
BIU as a consortium partner of the TLC Activity, seeks to implement a cost-effective, sustainable, and impactful programming, centered around evidence-based early childhood education for preprimary years, in order to significantly improve foundational skills and school readiness for Ugandan primary students using a Community Based Early Childhood Education (CBECE) model, in 14 districts of Uganda (7 in Lango sub region and 7 in Busoga sub region).
Please note: The following positions are contingent on approved donor funding.
Job Title: Finance & Operations Assistant (2 positions)
Reports to: Regional Coordinator
Location: Jinja & Lira Uganda (indicate your preferred duty station)
Job Summary:
The Finance & Operations Assistant will provide administrative and financial support to the Regional Office to enable the effective and efficient implementation of the project. S/he will coordination and control general administrative support and logistical activities of the Regional office, and manage petty cash, payments, office cleanliness, office security and staff welfare. In addition, s/he will demonstrate a client-oriented approach, high sense of responsibility, courtesy, and the ability to work with people of different backgrounds.
Key Job Responsibilities and Duties:
• Receiving and welcoming visitors at the Office and attending to them appropriately; receives applications, invoices, and any other documents as may be delivered and distributing them to specific individual
• Photocopying and ensuring a proper filing system at the office; Set up and update project and administrative files.
• Supervise the proper maintenance of office premises and surrounding environment to ensure its cleanliness and good state of repair at all times.
• Ensure office security and all staff safety procedures are in place, adhered to and report any deviations to your supervisor for corrective action.
• Handle Regional Office imprest and ensure timely payments, reconciliation and replenishment
• Ensure timely payment of all received utilities e.g. water, electricity place requests for payment
• Manage and coordinate all events ensuring quality service levels for staff welfare such as break teas, staff parties and get-togethers.
• Ensure the set-up of an accessible filling system for both administrative and program documentation and update project and administrative files.
• Ensures timely and proper set-up of meeting/Boardroom venues for meetings
• Assist in making follow-ups for staff medical cards and addition to other insurance schemes by providing updated staff information on a regular basis.
• Identify, and manage the negotiation, execution, performance and termination of contracts for small vendors.
• Ensure Value for Money for all goods and services procured locally and report deviations to Head Office for corrective action
• Assemble documentation for all local procurement activity for Supervisory review and onward transmission to Head Office for execution/payment
• Supervise regionally contracted service providers of security, courier, staff accommodation to ensure compliance to contract provisions
• Lead BIU TLC project implementation, monitoring, reporting, developing and maintaining partnerships to meet TLC ECE objectives in the
• Ensures that vehicle policy guidelines are effectively followed by both staff, internal and outsourced drivers.
• Manage and coordinate all staff travel arrangement including booking for staff accommodation in the Region and in Kampala
• Participate in the planning for regional program activities and advise on best practice for initiation of procurement requirements
• Manage the periodic projection, requisitioning, delivery inventorying and issue of office stationery and kitchen supplies.
• Maintain a stores ledger of all stock, carrying out periodic monthly stock-counts, reconciliations and filing reports with the Finance Officer.
• Conduct periodic monthly-quarterly asset verifications, update Regional assets register and file a copy with the Finance Officer and Head Office in Kampala
Required Qualifications and Experience
• A bachelor’s degree/Diploma in Business Administration, Human Resource, Accounting, and Commerce or any other related finance and administration relevant studies.
• At least 3 years of administrative/program support experience, particularly on donor-funded projects. Any experience with USAID funded projects is an added advantage.
• Familiarity with organizational and donor project management policies, procedures and requirement is essential.
Specific Knowledge, Skills and abilities Require;
• Strong ability to quickly assemble knowledge of program management.
• Strong interpersonal skills and ability to work in teams.
• Good computer literacy (Microsoft office package).
• Experience in preparation and presentation of reports and meeting minutes.
Work Hours: 8
Experience in Months: 96
Level of Education: Bachelor Degree Job application procedure
Interested in applying for this job? bantwana.or.ug&form[valid-to]=Friday, September 27 2024">Click here to submit your application now.
Interested applicants with the required Qualification, Knowledge, Skills, Attributes and Abilities should send their applications and CVs (detailing responsibilities carried out in previous positions) as one pdf to the HR and Admin Officer, Bantwana Initiative Uganda through the following email:
Indicate clearly on the application subject line the position and region applied for easy reference.
Only shortlisted candidates will be contacted.
Deadline for applications: Friday September 27th, 2024
Child Safeguarding is the responsibility that Bantwana Initiative Uganda has, to make sure its staff,
operations, and programs do no harm to children, that is, they do not expose children to the risk of harm and abuse, and that any concerns the organization has about children's safety within the communities in which they work, are reported to the appropriate authorities
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