Finance Manager – Kampala Operations job at Aga Khan University (AKU)

Description

The Aga Khan University (AKU) is hiring a Finance Manager – Kampala Operations responsible for Financial Management, Construction Project Management, Planning, Budgeting, and Reporting functions for Aga Khan University -Uganda and Aga Khan Health Service, Uganda. The position holder will maintain and implement internal controls for Uganda operations to ensure the integrity of all financial records and the credibility of information. This position will be based in Kampala, Uganda.

ROLES AND RESPONSIBILITIES

Financial Management and Control

• Collaborate, design, implement and review finance systems, policies and procedures to ensure continuous improvement and contemporary relevant practices.
• Ensure that the University and Health Service is fully compliant with tax law, financial law, and International Financial Reporting Standards as applicable in Uganda.
• Lead and undertake annual audits and ensure the end of quarterly and monthly financials are closed within stipulated timelines with accuracy. Prepare financial statements as per International Financial Reporting Standards.
• Work closely with HR on payroll matters. Supervise monthly payroll for timely payment to staff, ensure all deductions for loans and advances are made, statutory deductions are done properly and paid in time to the statutory bodies
• Work with the internal and external auditors, including granting agencies and Government agencies, to respond to any queries that may arise.
• Monitoring the accruals in relation to admin and other routine expenses, staff costs including advances, and enforcing the recovery process as per the policy.
• Forecasting cash flow projections and monitoring this against the daily cash positions.
• Work with AKDN Uganda Office and Tax consultants to acquire necessary tax and customs duty exemptions.
• File VAT and other tax returns, duties, and other exemptions with relevant authorities on a regular basis and keep complete track to ensure timely collection and distribution to vendors.
• Maintain fixed assets and related records in the information system. Ensure assets are tagged, secure, and reconciled.
• Make sure that monthly closing is done efficiently and on a timely basis. Complete all necessary month end entries related to revenues, financial assistance, welfare, payroll, inventory, fixed assets, receivables, payables, and accruals accurately and in line with policies.
• Implement and oversee a strong working capital management process through regular review of student receivables, patient receivable schedules, ensure timely issuance of invoices to credit clients, negotiate the recovery of receivables, and conduct a strong review of inventory holdings and payments to creditors.

Planning, budgeting and reporting

• Prepare annual budgets and 5 years or 15 years rolling budgets for all AKU-UG entities and AKHS, U in consultation with Entity Heads.
• Prepare feasibility costing studies required for services or programmes.
• Monthly, quarterly, annual reporting of all entities (monthly financial performance, funding requests, newsletters, AKDN reports).
• Prepare grant budgets in consultation with project leads or entity heads.
• Ensure financial compliance with granting agencies’ policies & procedures and prepare monthly or annual grant reports.
• Prepare on-demand reports.

Construction Projects and Accounting

• Work with the Project Director to develop annual budgets of construction projects.
• Prepare and review monthly financial reports and ensure accuracy of financial information shared through the ERP system.
• Lead the tax exemption work for the project VAT and WHT along with the Project Director.
• Assure compliance to the granting agencies’ procurement guidelines and documentation.
• Supervise the preparation of contractor payments and related schedules.
• Ensure that projects are managed within the approved budgets and cash flows are managed efficiently

Health Services financial support

• Oversee recovery of patient receivables and ensure that the debt levels are managed at an agreed level.
• Prepare monthly financial performance for health services.
• Review payments and receipt of the various Outreach centres and Hospital in Kampala.
• Conduct periodical stock takes, fixed asset verification and petty cash counts.
• Prepare end of year financial statements for health services.
• Processing payroll for health service staff and consultants.

QUALIFICATIONS AND EXPERIENCE

• Professional accounting qualification: ACCA, CPA (U), or ACMA.
• Bachelor’s or master’s degree in commerce, Finance, Accounting, or a related field; Master’s in Finance is an added advantage.
• At least 5 years’ relevant experience in financial management, planning, reporting, budgeting, grants. Experience in a University, Hospital, or Health Services environment is an added advantage
• Experience managing or supervising a team of 5-10 staff is an added advantage.
• Strong knowledge of IFRS, corporate and tax laws, Proficiency in Microsoft Office, AI, and Business Intelligence (BI) tools.
• Excellent communication, leadership, analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities and travel within the region as required.

• Collaborate, design, implement and review finance systems, policies and procedures to ensure continuous improvement and contemporary relevant practices.
• Ensure that the University and Health Service is fully compliant with tax law, financial law, and International Financial Reporting Standards as applicable in Uganda.
• Lead and undertake annual audits and ensure the end of quarterly and monthly financials are closed within stipulated timelines with accuracy. Prepare financial statements as per International Financial Reporting Standards.
• Work closely with HR on payroll matters. Supervise monthly payroll for timely payment to staff, ensure all deductions for loans and advances are made, statutory deductions are done properly and paid in time to the statutory bodies
• Work with the internal and external auditors, including granting agencies and Government agencies, to respond to any queries that may arise.
• Monitoring the accruals in relation to admin and other routine expenses, staff costs including advances, and enforcing the recovery process as per the policy.
• Forecasting cash flow projections and monitoring this against the daily cash positions.
• Work with AKDN Uganda Office and Tax consultants to acquire necessary tax and customs duty exemptions.
• File VAT and other tax returns, duties, and other exemptions with relevant authorities on a regular basis and keep complete track to ensure timely collection and distribution to vendors.
• Maintain fixed assets and related records in the information system. Ensure assets are tagged, secure, and reconciled.
• Make sure that monthly closing is done efficiently and on a timely basis. Complete all necessary month end entries related to revenues, financial assistance, welfare, payroll, inventory, fixed assets, receivables, payables, and accruals accurately and in line with policies.
• Implement and oversee a strong working capital management process through regular review of student receivables, patient receivable schedules, ensure timely issuance of invoices to credit clients, negotiate the recovery of receivables, and conduct a strong review of inventory holdings and payments to creditors.
• Prepare annual budgets and 5 years or 15 years rolling budgets for all AKU-UG entities and AKHS, U in consultation with Entity Heads.
• Prepare feasibility costing studies required for services or programmes.
• Monthly, quarterly, annual reporting of all entities (monthly financial performance, funding requests, newsletters, AKDN reports).
• Prepare grant budgets in consultation with project leads or entity heads.
• Ensure financial compliance with granting agencies’ policies & procedures and prepare monthly or annual grant reports.
• Prepare on-demand reports.
• Work with the Project Director to develop annual budgets of construction projects.
• Prepare and review monthly financial reports and ensure accuracy of financial information shared through the ERP system.
• Lead the tax exemption work for the project VAT and WHT along with the Project Director.
• Assure compliance to the granting agencies’ procurement guidelines and documentation.
• Supervise the preparation of contractor payments and related schedules.
• Ensure that projects are managed within the approved budgets and cash flows are managed efficiently
• Oversee recovery of patient receivables and ensure that the debt levels are managed at an agreed level.
• Prepare monthly financial performance for health services.
• Review payments and receipt of the various Outreach centres and Hospital in Kampala.
• Conduct periodical stock takes, fixed asset verification and petty cash counts.
• Prepare end of year financial statements for health services.
• Processing payroll for health service staff and consultants.

• Strong knowledge of IFRS, corporate and tax laws
• Proficiency in Microsoft Office, AI, and Business Intelligence (BI) tools
• Excellent communication, leadership, analytical, organizational, and problem-solving skills

• Professional accounting qualification: ACCA, CPA (U), or ACMA.
• Bachelor’s or master’s degree in commerce, Finance, Accounting, or a related field; Master’s in Finance is an added advantage.
• At least 5 years’ relevant experience in financial management, planning, reporting, budgeting, grants. Experience in a University, Hospital, or Health Services environment is an added advantage
• Experience managing or supervising a team of 5-10 staff is an added advantage.