Finance Graduate Trainee job at Tindwa Medical and Health Services (TMHS)

Reports to: Finance Manager

Job purpose

To provide a structured learning and practical work experience opportunity for a recent Finance/Accounting graduate to develop hands-0n skills in financial management, accounting operations, financial reporting, budgeting, internal controls and compliance with supporting the Finance function at TMHS.

Key duties and responsibilities

1. Accounting and Financial Transactions

• Assist with recording and processing financial transactions in accordance with TMHS policies and procedures.
• Support preparation and processing of payment vouchers, receipts, invoices and other financial documentation.
• Assist with accounts payable and receivable activities.
• Support accurate filing and maintenance of financial records and supporting documents.
• Assist in maintaining proper cashbooks and other accounting schedules.

2. Bank and Cash Management

• Assist with daily cash and banking activities.
• Support preparation of bank reconciliations.
• Assist with monitoring petty cash and ensuring proper accountability for expenditures.
• Support timely preparation of cash and bank reports.
• Ensure financial transactions are adequately supported and authorised.

3. Budgeting and Financial Reporting

• Support preparation of departmental and organisational budgets.
• Assist in compiling monthly financial reports and expenditure schedules.
• Support analysis of budget versus actual expenditure.
• Assist the Finance Manager in preparing management reports and financial information for decision-making.
• Participate in budget monitoring and follow-up of variances.

4. Procurement and Expenditure Support

• Work with Finance and Administration to review financial aspects of procurement documentation.
• Assist in checking invoices, quotations, purchase orders and delivery documentation before payment.
• Ensure expenditure is appropriately coded and supported.
• Support tracking of outstanding supplier invoices and payments.

5. Tax and Statutory Compliance

• Assist with preparation and filing of relevant statutory financial/tax documentation under supervision.
• Support reconciliation of statutory obligations and payments.
• Maintain organised records for statutory compliance and audits.
• Keep abreast of basic accounting and statutory requirements applicable to the organisation.

6. Internal Controls and Audit

• Support implementation and monitoring of financial controls.
• Assist with identifying documentation gaps, unusual transactions and control weaknesses and report them to the Finance Manager.
• Support internal and external audit exercises by preparing requested documentation.
• Assist in maintaining proper audit trails.

7. General Finance Support

• Provide administrative and analytical support to the Finance Manager.
• Participate in Finance Department meetings and assigned projects.
• Support digitisation and improvement of financial records and processes.
• Perform other duties reasonably assigned by the Finance Manager.

Learning and Development Objectives

• During the traineeship, the Finance Graduate Trainee is expected to develop practical competence in:
• Bookkeeping and accounting operations.
• Financial reporting.
• Budget preparation and monitoring.
• Bank and cash reconciliations.
• Accounts payable and receivable.
• Petty cash management.
• Procurement and expenditure controls.
• Tax and statutory compliance.
• Internal controls and audit preparation.
• Use of accounting/ERP systems.
• Excel and financial data analysis.
• Professional ethics and confidentiality.

Qualifications and Experience

Essential

• Bachelor's degree in Accounting, Finance, Commerce, Business Administration (Accounting/Finance) or a related field. (Should not have finished not more than 2 years ago)
• Recent graduate with 0–2 years of relevant work experience.
• Strong knowledge of basic accounting principles.
• Good working knowledge of Microsoft Excel and Microsoft Office applications.
• Strong numerical and analytical skills.
• Good written and verbal communication skills.
• High level of integrity and attention to detail.

Desirable

• Progress towards CPA, ACCA or another recognised professional accounting qualification.
• Previous internship or practical experience in an accounting/finance environment.
• Experience using accounting software.

Core Competencies

• Integrity and ethical conduct
• Attention to detail
• Numerical and analytical ability
• Accountability
• Confidentiality
• Teamwork and collaboration
• Communication skills
• Organisation and time management
• Willingness to learn
• Problem-solving
• Customer/service orientation
• Adaptability

• Assist with recording and processing financial transactions in accordance with TMHS policies and procedures.
• Support preparation and processing of payment vouchers, receipts, invoices and other financial documentation.
• Assist with accounts payable and receivable activities.
• Support accurate filing and maintenance of financial records and supporting documents.
• Assist in maintaining proper cashbooks and other accounting schedules.
• Assist with daily cash and banking activities.
• Support preparation of bank reconciliations.
• Assist with monitoring petty cash and ensuring proper accountability for expenditures.
• Support timely preparation of cash and bank reports.
• Ensure financial transactions are adequately supported and authorised.
• Support preparation of departmental and organisational budgets.
• Assist in compiling monthly financial reports and expenditure schedules.
• Support analysis of budget versus actual expenditure.
• Assist the Finance Manager in preparing management reports and financial information for decision-making.
• Participate in budget monitoring and follow-up of variances.
• Work with Finance and Administration to review financial aspects of procurement documentation.
• Assist in checking invoices, quotations, purchase orders and delivery documentation before payment.
• Ensure expenditure is appropriately coded and supported.
• Support tracking of outstanding supplier invoices and payments.
• Assist with preparation and filing of relevant statutory financial/tax documentation under supervision.
• Support reconciliation of statutory obligations and payments.
• Maintain organised records for statutory compliance and audits.
• Keep abreast of basic accounting and statutory requirements applicable to the organisation.
• Support implementation and monitoring of financial controls.
• Assist with identifying documentation gaps, unusual transactions and control weaknesses and report them to the Finance Manager.
• Support internal and external audit exercises by preparing requested documentation.
• Assist in maintaining proper audit trails.
• Provide administrative and analytical support to the Finance Manager.
• Participate in Finance Department meetings and assigned projects.
• Support digitisation and improvement of financial records and processes.
• Perform other duties reasonably assigned by the Finance Manager.

• basic accounting principles
• Microsoft Excel
• Microsoft Office applications
• numerical skills
• analytical skills
• written communication skills
• verbal communication skills
• integrity
• attention to detail
• CPA
• ACCA
• accounting software
• professional ethics
• confidentiality

• Bachelor's degree in Accounting, Finance, Commerce, Business Administration (Accounting/Finance) or a related field. (Should not have finished not more than 2 years ago)
• Recent graduate with 0–2 years of relevant work experience.
• Strong knowledge of basic accounting principles.
• Good working knowledge of Microsoft Excel and Microsoft Office applications.
• Strong numerical and analytical skills.
• Good written and verbal communication skills.
• High level of integrity and attention to detail.
• Progress towards CPA, ACCA or another recognised professional accounting qualification.
• Previous internship or practical experience in an accounting/finance environment.
• Experience using accounting software.