Finance Associate job at Human Capital Business Solution

Human Capital Business Solutions Ltd is hiring a Finance Associate responsible for supporting HCBS Limited’s financial management, accounting operations, statutory compliance, treasury administration, and financial reporting. The role ensures the integrity of financial information, timely processing of financial transactions, and maintenance of strong internal controls to support business growth and decision-making.

Department

Finance

Duty Station

Kampala, Uganda.

Employment Type

Full Time

Key Responsibilities

A. Financial Accounting

• Maintain complete and accurate accounting records.
• Process journals, receipts, payments and accounting adjustments.
• Prepare monthly bank reconciliations.
• Reconcile supplier and customer accounts.
• Maintain the fixed asset register.
• Manage petty cash.
• Support month-end and year-end closing activities.
• Ensure proper filing of accounting documentation.

B. Accounts Receivable

• Prepare client invoices.
• Monitor collections and ageing analysis.
• Follow up outstanding invoices.
• Maintain debtor reconciliations.
• Issue customer statements.
• Support contract billing and milestone invoicing.

C. Accounts Payable

• Verify supplier invoices.
• Prepare payment vouchers.
• Process supplier payments.
• Maintain supplier reconciliations.
• Ensure procurement documentation supports all payments.
• Monitor outstanding commitments.

D. Payroll Administration

• Process monthly payroll using Odoo ERP.
• Prepare payroll reconciliations.
• Process statutory deductions.
• Generate pay slips.
• Maintain payroll records.
• Support annual payroll reporting.

E. Statutory Compliance

• Coordinate timely submission of:
  • PAYE
  • NSSF
  • VAT
  • Withholding Tax
  • Income Tax instalments
  • URA returns
  • Other statutory filings
• Ensure compliance with applicable tax legislation and regulatory requirements.

F. Budgeting & Financial Planning

• Assist in annual budgeting.
• Monitor departmental budgets.
• Perform variance analysis.
• Support financial forecasting.
• Monitor project profitability.
• Track utilisation of consulting assignments.

G. Project Finance

• Support financial management of consulting projects by:
  • Tracking project budgets.
  • Monitoring project costs.
  • Reviewing staff utilisation.
  • Monitoring project margins.
  • Supporting project invoicing.
  • Preparing financial reports for project managers.

Qualifications

Education

Bachelor’s Degree in:

• Accounting
• Finance
• Commerce
• Business Administration (Accounting Option)

Professional Qualifications

Preferred:

• CPA Uganda Level I minimum

Experience

• 2–3 years’ finance or accounting experience.
• Experience within consulting, professional services or advisory firms is an advantage.
• Experience using ERP systems (preferably Odoo).
• Experience preparing statutory returns.
• Experience supporting audits.
• Strong Microsoft Excel skills.

Technical Competencies

• Financial accounting
• IFRS knowledge
• Tax compliance
• Financial reporting
• Budgeting
• Payroll administration
• Treasury management
• Accounts payable
• Accounts receivable
• Financial analysis
• Internal controls
• Odoo ERP
• Advanced Excel
• Data analysis
• Report writing

Behavioral Competencies

• Integrity and professionalism
• Accountability
• Attention to detail
• Commercial awareness
• Analytical thinking
• Client focus
• Teamwork
• Initiative
• Time management
• Confidentiality
• Problem solving
• Continuous improvement mindset

Working Relationships

Internal

• Managing Partner
• Finance Lead
• Operations Lead
• HR Associate
• Business Development Associate
• Consultants

External

• Clients
• URA
• NSSF
• Banks
• Auditors
• Suppliers
• Insurance providers
• Regulatory authorities

HCBS Success Profile

The successful Finance Associate will demonstrate:

• High ethical standards and confidentiality.
• Strong commercial and analytical skills.
• Excellent attention to detail.
• A proactive approach to process improvement.
• The ability to manage multiple client projects simultaneously.
• Strong communication and stakeholder management skills.
• Commitment to digital finance and automation through Odoo ERP.
• A continuous improvement mindset aligned with HCBS’s values of Professionalism, Integrity, Excellence, and Respect.

• Maintain complete and accurate accounting records.
• Process journals, receipts, payments and accounting adjustments.
• Prepare monthly bank reconciliations.
• Reconcile supplier and customer accounts.
• Maintain the fixed asset register.
• Manage petty cash.
• Support month-end and year-end closing activities.
• Ensure proper filing of accounting documentation.
• Prepare client invoices.
• Monitor collections and ageing analysis.
• Follow up outstanding invoices.
• Maintain debtor reconciliations.
• Issue customer statements.
• Support contract billing and milestone invoicing.
• Verify supplier invoices.
• Prepare payment vouchers.
• Process supplier payments.
• Maintain supplier reconciliations.
• Ensure procurement documentation supports all payments.
• Monitor outstanding commitments.
• Process monthly payroll using Odoo ERP.
• Prepare payroll reconciliations.
• Process statutory deductions.
• Generate pay slips.
• Maintain payroll records.
• Support annual payroll reporting.
• Coordinate timely submission of: PAYE, NSSF, VAT, Withholding Tax, Income Tax instalments, URA returns, Other statutory filings.
• Ensure compliance with applicable tax legislation and regulatory requirements.
• Assist in annual budgeting.
• Monitor departmental budgets.
• Perform variance analysis.
• Support financial forecasting.
• Monitor project profitability.
• Track utilisation of consulting assignments.
• Support financial management of consulting projects by: Tracking project budgets, Monitoring project costs, Reviewing staff utilisation, Monitoring project margins, Supporting project invoicing, Preparing financial reports for project managers.

• Financial accounting
• IFRS knowledge
• Tax compliance
• Financial reporting
• Budgeting
• Payroll administration
• Treasury management
• Accounts payable
• Accounts receivable
• Financial analysis
• Internal controls
• Odoo ERP
• Advanced Excel
• Data analysis
• Report writing
• Integrity and professionalism
• Accountability
• Attention to detail
• Commercial awareness
• Analytical thinking
• Client focus
• Teamwork
• Initiative
• Time management
• Confidentiality
• Problem solving
• Continuous improvement mindset

• Bachelor’s Degree in Accounting, Finance, Commerce, or Business Administration (Accounting Option)
• CPA Uganda Level I minimum (Preferred)
• 2–3 years’ finance or accounting experience
• Experience within consulting, professional services or advisory firms (advantage)
• Experience using ERP systems (preferably Odoo)
• Experience preparing statutory returns
• Experience supporting audits
• Strong Microsoft Excel skills