Finance and Operations Manager job at Future Options Consulting Ltd

The Organisation is a continental network of civil society organisations, farmer groups, Indigenous Peoples, women and youth movements, pastoralists, faith-based organisations, consumer movements, and environmental networks advancing food sovereignty and agroecology across Africa.

The Organisation works to influence policies, strengthen grassroots movements, promote agroecological alternatives, support resilient seed systems, climate justice, territorial markets, and community-led food systems transformation. The Organisation operates through regional partnerships, multi-country programmes, advocacy campaigns, research initiatives, and sub-granting mechanisms across Africa.

Key Roles and Responsibilities

1. Strategic Financial Management

Provide strategic financial advice to senior management on organisational financial performance and sustainability.

Support organisational strategic planning processes through financial forecasting and analysis.

Lead the development of annual institutional budgets and multi-year financial projections.

Monitor organisational cash flow and financial health to ensure operational sustainability.

Support resource mobilisation processes through proposal budgeting, donor compliance guidance, and financial costing.

2. Financial Operations and Accounting

Oversee the preparation and maintenance of accurate financial records in compliance with accounting standards and organisational policies.

Ensure proper management of books of accounts, banking transactions, reconciliations, and financial documentation.

Supervise timely processing of payments, advances, liquidations, payroll, and statutory obligations.

Ensure proper management of multiple currencies and donor-specific financial requirements.

Maintain strong internal financial controls and risk mitigation systems.

Oversee procurement-related financial compliance processes.

3. Grant and Sub-Grant Management

Lead financial management of donor-funded projects and grants.

Oversee financial compliance for sub-grantees and partner organisations across multiple countries.

Develop sub-grant financial monitoring systems, reporting templates, and accountability frameworks.

Conduct financial reviews and spot checks for partner organisations.

Support partner capacity strengthening on financial management, donor compliance, and reporting standards.

Ensure donor funds are utilised in accordance with approved budgets and contractual obligations.

4. Financial Reporting and Compliance

Prepare timely monthly, quarterly, annual, and donor-specific financial reports.

Ensure compliance with donor regulations, statutory requirements, and organizational financial policies.

Coordinate external and internal audits and ensure timely implementation of audit recommendations.

Prepare management accounts and financial analysis reports for senior management and governance structures.

Ensure compliance with tax obligations, labor regulations, and legal financial requirements in Uganda and across operational jurisdictions where applicable.

5. Institutional Strengthening and Systems Development.

Review and improve organizational finance policies, systems, and operational procedures.

Support institutional financial risk assessments and mitigation planning.

Lead the digitization and strengthening of financial management systems where necessary.

Support development of finance manuals, procurement procedures, and operational guidelines.

Build a culture of accountability, transparency, and compliance across the organisation.

6. Leadership and Team Management.

Supervise and mentor finance and operations staff.

Build the capacity of programme staff on budgeting, financial compliance, and donor procedures.

Support coordination between finance, programmes, administration, and leadership teams.

Foster a collaborative and accountable working environment.

7. Budget Management and Financial Guidance.

Lead the development, consolidation, review, and monitoring of organizational and project budgets to ensure alignment with strategic priorities, donor requirements, and operational realities.

Provide technical guidance and oversight to programme teams and partner organizations during budget preparation, revisions, and forecasting processes.

Review and approve departmental and project budgets to ensure accuracy, cost-effectiveness, compliance, and sustainability.

Monitor budget performance and expenditure trends, providing regular analysis and recommendations to management for corrective action where necessary.

Support management and programme teams in interpreting budget performance and making informed financial decisions.

Ensure strong budgetary controls are in place and that expenditures remain within approved budget lines and donor regulations.

Provide financial leadership during donor proposal development, ensuring realistic costing, adequate operational coverage, and compliance with donor budgeting requirements.

Strengthen institutional budgeting systems and promote a culture of accountability, value for money, and strategic financial planning across the organisation.

Qualifications

Bachelor’s degree in accounting, Finance, Commerce, Business Administration, or related field.

Master’s degree in finance, Accounting, Business Administration, or related discipline is an added advantage.

Full professional accounting qualification such as ACCA and CPA or equivalent internationally recognised certification and Membership number/Proof

Details of experience

Minimum of five (5) consecutive years of senior-level experience managing a finance department in a civil society organisation or institution of comparable complexity to the Organisation.

Demonstrated experience managing donor-funded programmes and multi-country grants.

Proven experience overseeing sub-granting and partner financial accountability systems.

Experience coordinating audits and donor financial reporting.

Experience supporting organisational systems strengthening and policy development.

• Provide strategic financial advice to senior management on organisational financial performance and sustainability.
• Support organisational strategic planning processes through financial forecasting and analysis.
• Lead the development of annual institutional budgets and multi-year financial projections.
• Monitor organisational cash flow and financial health to ensure operational sustainability.
• Support resource mobilisation processes through proposal budgeting, donor compliance guidance, and financial costing.
• Oversee the preparation and maintenance of accurate financial records in compliance with accounting standards and organisational policies.
• Ensure proper management of books of accounts, banking transactions, reconciliations, and financial documentation.
• Supervise timely processing of payments, advances, liquidations, payroll, and statutory obligations.
• Ensure proper management of multiple currencies and donor-specific financial requirements.
• Maintain strong internal financial controls and risk mitigation systems.
• Oversee procurement-related financial compliance processes.
• Lead financial management of donor-funded projects and grants.
• Oversee financial compliance for sub-grantees and partner organisations across multiple countries.
• Develop sub-grant financial monitoring systems, reporting templates, and accountability frameworks.
• Conduct financial reviews and spot checks for partner organisations.
• Support partner capacity strengthening on financial management, donor compliance, and reporting standards.
• Ensure donor funds are utilised in accordance with approved budgets and contractual obligations.
• Prepare timely monthly, quarterly, annual, and donor-specific financial reports.
• Ensure compliance with donor regulations, statutory requirements, and organizational financial policies.
• Coordinate external and internal audits and ensure timely implementation of audit recommendations.
• Prepare management accounts and financial analysis reports for senior management and governance structures.
• Ensure compliance with tax obligations, labor regulations, and legal financial requirements in Uganda and across operational jurisdictions where applicable.
• Review and improve organizational finance policies, systems, and operational procedures.
• Support institutional financial risk assessments and mitigation planning.
• Lead the digitization and strengthening of financial management systems where necessary.
• Support development of finance manuals, procurement procedures, and operational guidelines.
• Build a culture of accountability, transparency, and compliance across the organisation.
• Supervise and mentor finance and operations staff.
• Build the capacity of programme staff on budgeting, financial compliance, and donor procedures.
• Support coordination between finance, programmes, administration, and leadership teams.
• Foster a collaborative and accountable working environment.
• Lead the development, consolidation, review, and monitoring of organizational and project budgets to ensure alignment with strategic priorities, donor requirements, and operational realities.
• Provide technical guidance and oversight to programme teams and partner organizations during budget preparation, revisions, and forecasting processes.
• Review and approve departmental and project budgets to ensure accuracy, cost-effectiveness, compliance, and sustainability.
• Monitor budget performance and expenditure trends, providing regular analysis and recommendations to management for corrective action where necessary.
• Support management and programme teams in interpreting budget performance and making informed financial decisions.
• Ensure strong budgetary controls are in place and that expenditures remain within approved budget lines and donor regulations.
• Provide financial leadership during donor proposal development, ensuring realistic costing, adequate operational coverage, and compliance with donor budgeting requirements.
• Strengthen institutional budgeting systems and promote a culture of accountability, value for money, and strategic financial planning across the organisation.

• High-level management and leadership skills.
• Strong knowledge of financial management and accounting principles.
• Excellent analytical, budgeting, and financial forecasting skills.
• Strong understanding of donor compliance and grant management systems.
• High level of integrity, professionalism, and confidentiality.
• Strong communication, report writing skills and attention to detail.

• Bachelor’s degree in accounting, Finance, Commerce, Business Administration, or related field.
• Master’s degree in finance, Accounting, Business Administration, or related discipline is an added advantage.
• Full professional accounting qualification such as ACCA and CPA or equivalent internationally recognised certification and Membership number/Proof