Finance and Budgets Officer job at Nile Basin Initiative (NBI)
Posted by: great-volunteer
Posted date: 2026-Jul-17
Location: Reference: NBI SEC/CSS/001/2026Department: General Services NBI Secretariat, Entebbe, UgandaReports to: Head of General ServicesEmployment Category: Regional
Finance and Budgets Officer 2026-07-17T13:18:08+00:00 Nile Basin Initiative (NBI) https://cdn.ugashare.com/jsjobsdata/data/employer/comp_2720/logo/Nile%20Basin%20Initiative%20(NBI).png https://www.nilebasin.org/ CONTRACTOR NBI Secretariat in Entebbe, Uganda Entebbe 00256 Uganda Professional Services Accounting & Finance, Business Operations, Civil & Government 2026-07-29T17:00:00+00:00 8 The Nile Basin Initiative (NBI) is Hiring Position: Finance & Budget Manager Reference: NBI SEC/CSS/001/2026
Department: General Services
Duty Station: NBI Secretariat, Entebbe, Uganda
Reports to: Head of General Services
Employment Category: Regional About the Nile Basin Initiative (NBI) The Nile Basin Initiative (NBI) is an intergovernmental partnership dedicated to promoting the cooperative development and sustainable management of the Nile Basin's shared water resources. The NBI Secretariat is seeking a highly experienced and strategic Finance & Budget Manager to lead financial planning, budgeting, reporting, and financial management systems that support effective organizational decision-making and donor accountability. Role Summary The Finance & Budget Manager is responsible for leading the Secretariat's budgeting, financial planning, financial reporting, donor reporting, audit coordination, and financial systems management. The role provides financial analysis and budget monitoring to support program implementation while ensuring compliance with NBI policies, donor requirements, and international financial reporting standards. The successful candidate will also oversee the integrated financial management system and supervise the Accountant. Key Responsibilities 1. Budgeting & Financial Planning - Lead the preparation of the annual organizational budget and mid-year budget revisions.
- Support departments and programme teams in developing activity budgets.
- Consolidate donor budgets and ensure alignment with organizational priorities.
- Review and code approved budgets for entry into the financial management system.
- Update the financial system with approved budget activities.
- Ensure compliance with NBI financial policies, procedures, and budgeting guidelines.
2. Budget Monitoring & Financial Control - Monitor implementation of annual and project budgets.
- Verify budget availability and eligibility for all payments, purchase orders, and local contracts.
- Prepare monthly and quarterly budget monitoring reports.
- Close monthly and quarterly financial records and generate budget variance reports.
- Support budget holders with financial analysis and expenditure monitoring.
3. Financial Reporting - Extract and analyze financial data from the financial management system.
- Monitor commitment accounts and prepare financial reports.
- Maintain records of financial statements and reports submitted to management, donors, and governance bodies.
- Ensure accurate recording and proper filing of financial transactions.
- Support independent donor financial reviews by providing required financial information.
4. Annual Financial Statements & Consolidated Reporting - Prepare financial information for the NBI Annual Report.
- Prepare the financial section of the corporate report.
- Consolidate financial information from all three NBI Centers.
- Prepare quarterly, semi-annual, and annual Interim Financial Reports (IFRs).
- Submit reports to the Head of General Services for review and approval.
5. Statutory Financial Reporting - Prepare year-end financial statements.
- Review and analyze financial data to identify and correct errors.
- Prepare trial balances and year-end adjustments.
- Assist in preparing annual audited financial statements.
- Ensure compliance with statutory and donor financial reporting requirements.
6. External Audit Coordination - Coordinate the entire external audit process from planning to completion.
- Ensure financial records are complete, accurate, and audit-ready.
- Provide financial reports and supporting documentation requested by auditors.
- Coordinate responses with Internal Audit, ICT, Administration, and other departments.
- Respond promptly to audit queries and facilitate timely completion of audits.
7. Financial Systems Administration - Maintain and improve the NBI Financial Management System (FMS).
- Ensure timely recording of financial transactions.
- Coordinate data migration into the ERP system where required.
- Manage the Chart of Accounts (COA) and maintain financial coding structures.
- Perform data validation, ledger reconciliations, and financial revaluations.
- Produce customized financial reports for management and donors including:
- National Contribution reports
- World Bank / CIWA Interim Financial Reports
- GIZ reports
- UNDP reports
- European Union reports
- Reports for new development partners
- Prepare monthly and quarterly reports for budget holders.
8. Team Leadership - Supervise, mentor, and support the Accountant.
- Build staff capacity and promote continuous professional development.
- Ensure high standards of accuracy, accountability, and confidentiality within the finance team.
9. Other Responsibilities - Perform any other duties assigned by the Head of General Services.
- Demonstrate flexibility in supporting organizational priorities as required.
Qualifications Minimum Requirements - Master's Degree in Accounting, Finance, Business Administration, or a related field.
- Professional accounting qualification such as:
- CPA
- ACCA
- CFA
- Or an equivalent internationally recognized certification.
- Membership in a recognized professional accounting body (e.g., ACCA, ICPAU/CPA Uganda, CIMA, IIA, ACFE, or equivalent).
- Proficiency in ERP and accounting software such as:
- Microsoft Dynamics 365
- SAP
- Oracle
- NetSuite
- Sage
- Pastel
- QuickBooks
- Strong knowledge of:
- International Financial Reporting Standards (IFRS)
- International Public Sector Accounting Standards (IPSAS)
- Regional financial regulations and reporting requirements.
Added Advantage - IPSAS Professional Certification.
Professional Experience Applicants should possess: - At least 10 years of relevant professional experience in accounting and financial management.
- A minimum of 5 years in a senior finance or accounting management position.
- Proven experience managing donor-funded projects and preparing donor financial reports.
Desirable Experience - Strong working knowledge of Microsoft Dynamics NAV 365 or Microsoft Dynamics 365 Business Central.
- Experience with World Bank or African Development Bank (AfDB) financial procedures and reporting.
- Experience coordinating external audits.
- At least 3 years' experience working within regional or international organizations.
Key Competencies - Financial management and budgeting
- Accounting and financial reporting
- Financial analysis and forecasting
- ERP and financial systems management
- Knowledge of IFRS and IPSAS
- Leadership and people management
- Strategic thinking and decision-making
- Strong analytical and problem-solving skills
- Excellent communication and negotiation skills
- High attention to detail and accuracy
- Integrity, professionalism, and accountability
- Strong interpersonal and stakeholder management skills
Working Relationships Internal - Head of General Services
- Deputy Executive Director / Basin-wide Programme Manager
- Budget Holders
- Nile-SEC Support Staff
- Administration & Human Resources Officer
External - External Auditors
- Development Partners and Donors
- NBI Centers (NELSAP and ENTRO)
- Financial Management Software Providers
- Consultants and Service Providers
Why Join the Nile Basin Initiative? The Nile Basin Initiative offers the opportunity to contribute to a regional organization dedicated to sustainable development and transboundary cooperation. As the Finance & Budget Manager, you will play a strategic role in strengthening financial governance, ensuring donor confidence, and supporting evidence-based decision-making within a dynamic, multicultural, and mission-driven organization. JOB-6a5a2b9007076 Vacancy title:
Finance and Budgets Officer Jobs at:
Nile Basin Initiative (NBI) Deadline of this Job:
Wednesday, July 29 2026 Duty Station:
NBI Secretariat in Entebbe, Uganda | Entebbe Summary
Date Posted: Friday, July 17 2026, Base Salary: Not Disclosed JOB DETAILS:
The Nile Basin Initiative (NBI) is Hiring Position: Finance & Budget Manager Reference: NBI SEC/CSS/001/2026
Department: General Services
Duty Station: NBI Secretariat, Entebbe, Uganda
Reports to: Head of General Services
Employment Category: Regional About the Nile Basin Initiative (NBI) The Nile Basin Initiative (NBI) is an intergovernmental partnership dedicated to promoting the cooperative development and sustainable management of the Nile Basin's shared water resources. The NBI Secretariat is seeking a highly experienced and strategic Finance & Budget Manager to lead financial planning, budgeting, reporting, and financial management systems that support effective organizational decision-making and donor accountability. Role Summary The Finance & Budget Manager is responsible for leading the Secretariat's budgeting, financial planning, financial reporting, donor reporting, audit coordination, and financial systems management. The role provides financial analysis and budget monitoring to support program implementation while ensuring compliance with NBI policies, donor requirements, and international financial reporting standards. The successful candidate will also oversee the integrated financial management system and supervise the Accountant. Key Responsibilities 1. Budgeting & Financial Planning - Lead the preparation of the annual organizational budget and mid-year budget revisions.
- Support departments and programme teams in developing activity budgets.
- Consolidate donor budgets and ensure alignment with organizational priorities.
- Review and code approved budgets for entry into the financial management system.
- Update the financial system with approved budget activities.
- Ensure compliance with NBI financial policies, procedures, and budgeting guidelines.
2. Budget Monitoring & Financial Control - Monitor implementation of annual and project budgets.
- Verify budget availability and eligibility for all payments, purchase orders, and local contracts.
- Prepare monthly and quarterly budget monitoring reports.
- Close monthly and quarterly financial records and generate budget variance reports.
- Support budget holders with financial analysis and expenditure monitoring.
3. Financial Reporting - Extract and analyze financial data from the financial management system.
- Monitor commitment accounts and prepare financial reports.
- Maintain records of financial statements and reports submitted to management, donors, and governance bodies.
- Ensure accurate recording and proper filing of financial transactions.
- Support independent donor financial reviews by providing required financial information.
4. Annual Financial Statements & Consolidated Reporting - Prepare financial information for the NBI Annual Report.
- Prepare the financial section of the corporate report.
- Consolidate financial information from all three NBI Centers.
- Prepare quarterly, semi-annual, and annual Interim Financial Reports (IFRs).
- Submit reports to the Head of General Services for review and approval.
5. Statutory Financial Reporting - Prepare year-end financial statements.
- Review and analyze financial data to identify and correct errors.
- Prepare trial balances and year-end adjustments.
- Assist in preparing annual audited financial statements.
- Ensure compliance with statutory and donor financial reporting requirements.
6. External Audit Coordination - Coordinate the entire external audit process from planning to completion.
- Ensure financial records are complete, accurate, and audit-ready.
- Provide financial reports and supporting documentation requested by auditors.
- Coordinate responses with Internal Audit, ICT, Administration, and other departments.
- Respond promptly to audit queries and facilitate timely completion of audits.
7. Financial Systems Administration - Maintain and improve the NBI Financial Management System (FMS).
- Ensure timely recording of financial transactions.
- Coordinate data migration into the ERP system where required.
- Manage the Chart of Accounts (COA) and maintain financial coding structures.
- Perform data validation, ledger reconciliations, and financial revaluations.
- Produce customized financial reports for management and donors including:
- National Contribution reports
- World Bank / CIWA Interim Financial Reports
- GIZ reports
- UNDP reports
- European Union reports
- Reports for new development partners
- Prepare monthly and quarterly reports for budget holders.
8. Team Leadership - Supervise, mentor, and support the Accountant.
- Build staff capacity and promote continuous professional development.
- Ensure high standards of accuracy, accountability, and confidentiality within the finance team.
9. Other Responsibilities - Perform any other duties assigned by the Head of General Services.
- Demonstrate flexibility in supporting organizational priorities as required.
Qualifications Minimum Requirements - Master's Degree in Accounting, Finance, Business Administration, or a related field.
- Professional accounting qualification such as:
- CPA
- ACCA
- CFA
- Or an equivalent internationally recognized certification.
- Membership in a recognized professional accounting body (e.g., ACCA, ICPAU/CPA Uganda, CIMA, IIA, ACFE, or equivalent).
- Proficiency in ERP and accounting software such as:
- Microsoft Dynamics 365
- SAP
- Oracle
- NetSuite
- Sage
- Pastel
- QuickBooks
- Strong knowledge of:
- International Financial Reporting Standards (IFRS)
- International Public Sector Accounting Standards (IPSAS)
- Regional financial regulations and reporting requirements.
Added Advantage - IPSAS Professional Certification.
Professional Experience Applicants should possess: - At least 10 years of relevant professional experience in accounting and financial management.
- A minimum of 5 years in a senior finance or accounting management position.
- Proven experience managing donor-funded projects and preparing donor financial reports.
Desirable Experience - Strong working knowledge of Microsoft Dynamics NAV 365 or Microsoft Dynamics 365 Business Central.
- Experience with World Bank or African Development Bank (AfDB) financial procedures and reporting.
- Experience coordinating external audits.
- At least 3 years' experience working within regional or international organizations.
Key Competencies - Financial management and budgeting
- Accounting and financial reporting
- Financial analysis and forecasting
- ERP and financial systems management
- Knowledge of IFRS and IPSAS
- Leadership and people management
- Strategic thinking and decision-making
- Strong analytical and problem-solving skills
- Excellent communication and negotiation skills
- High attention to detail and accuracy
- Integrity, professionalism, and accountability
- Strong interpersonal and stakeholder management skills
Working Relationships Internal - Head of General Services
- Deputy Executive Director / Basin-wide Programme Manager
- Budget Holders
- Nile-SEC Support Staff
- Administration & Human Resources Officer
External - External Auditors
- Development Partners and Donors
- NBI Centers (NELSAP and ENTRO)
- Financial Management Software Providers
- Consultants and Service Providers
Why Join the Nile Basin Initiative? The Nile Basin Initiative offers the opportunity to contribute to a regional organization dedicated to sustainable development and transboundary cooperation. As the Finance & Budget Manager, you will play a strategic role in strengthening financial governance, ensuring donor confidence, and supporting evidence-based decision-making within a dynamic, multicultural, and mission-driven organization. Work Hours: 8 Experience in Months: 120 Level of Education: bachelor degree Job application procedure
Interested in applying for this job? nilebasin.org&form%5Bvalid-to%5D=Wednesday,%20July%2029%202026">Click here to submit your application now.
Interested and suitably qualified individuals who meet the job requirements are invited to submit their application/cover letters and CV electronically addressed to the Executive Director. Application/Cover letters should clearly indicate the title of the position, its job reference and accompanied by a detailed curriculum vitae. Note: Do not attach academic certificates and other documents to this application Your application or CV should clearly indicate full contacts (e-address and telephone) of three (3) referees and two (2) former employers excluding the current employer. Due to the expected large number of applications, only short-listed candidates will be contacted.
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