Finance and Administration Officer job at Raising The Village

Department/Group: Finance
Reporting To: Administrator
Years of Experience 3+ years
Location: Kampala
Travel Required: 30%

About Raising the Village
Raising The Village (RTV) is an international development organization and registered charity committed to ending ultra-poverty in Sub-Saharan Africa. We are a fast-growing organization with over 400 national staff in Uganda, Rwanda, Tanzania and a team of more than 20 professionals in North America working together to transform lives in last-mile communities.

Our unique approach combines direct program implementation with advanced data analytics to drive informed decision-making, measure impact, and accelerate sustainable development. To date, RTV has supported more than one million people and is on track to reach one million people annually across the region by 2027.

This growth has been made possible through the support of dedicated partners around the world who believe in our mission and impact.

Position Title

Finance & Administration Officer

Position Purpose

The Finance & Admin Officer will provide financial and administrative support to ensure the delivery of accurate, transparent, and timely financial information. The role is responsible for payroll administration, statutory compliance, financial reporting, cash management, and supporting regional operations while ensuring adherence to RTV financial policies and procedures.

Key Responsibilities

Payroll Administration

• Maintain and update payroll records, including onboarding, offboarding, and employee changes.
• Prepare payroll net pay reports for review and approval.
• Initiate payroll and payroll-related tax payments.
• Post payroll transactions into the General Ledger (GL).
• Manage staff salary advances and related reconciliations.
• Maintain and update Data Collectors’ PAYE and NSSF records on a weekly basis.

Statutory Compliance

• Prepare and remit statutory deductions, including PAYE, NSSF, and Withholding Tax (WHT), by the required deadlines.
• Reconcile WHT balances from the accounting system.
• Update taxable invoice information in the WHT template and support monthly tax return filings.
• Ensure compliance with all applicable tax and regulatory requirements.

Financial Operations

• Verify completeness and accuracy of supporting documentation for payments on a weekly basis.
• Initiate bank and mobile money payments in accordance with approved procedures.
• Prepare weekly cash flow and cash management forecasts.
• Update finance systems with accurate and timely financial data.
• Ensure proper filing, maintenance, and accessibility of financial records and supporting documentation for audit and reference purposes.

Business Partnering & Administrative Support

• Serve as the Finance Business Partner for assigned regions and field offices.
• Support budgeting, budget tracking, and budget monitoring activities.
• Assist with bank account establishment and maintenance processes.
• Manage relationships with banking institutions and other financial service providers.
• Provide guidance and support to staff on financial policies, procedures, and compliance requirements.

Compliance & Continuous Improvement

• Ensure adherence to RTV financial policies and procedures.
• Report any suspected non-compliance or financial irregularities to Finance Leadership.
• Identify opportunities to improve financial processes, efficiency, accuracy, and cost-effectiveness.
• Support internal and external audit processes as required.

Preferred Technical Skills & Competencies

• Strong understanding of accounting principles and financial regulations.
• Excellent analytical, numerical, and problem-solving skills.
• High level of integrity, confidentiality, and professional ethics.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Effective time management and organizational skills.
• Ability to communicate financial information clearly to non-finance staff.
• Willingness and ability to travel up to 30% of the time across RTV operational districts.

Education, Qualifications & Experience

Required

• Bachelor's degree in business administration, Accounting, Finance, or a related field.
• Minimum of three (3) years of relevant experience in finance, accounting, or administration.
• Demonstrated experience in payroll administration and management.

Preferred

• Knowledge and experience in PAYE, NSSF, and Withholding Tax (WHT) preparation and filing.
• Progress toward or completion of a professional accounting qualification such as CPA or ACCA.
• Experience working within a non-profit or international development organization is an added advantage.

• Maintain and update payroll records, including onboarding, offboarding, and employee changes.
• Prepare payroll net pay reports for review and approval.
• Initiate payroll and payroll-related tax payments.
• Post payroll transactions into the General Ledger (GL).
• Manage staff salary advances and related reconciliations.
• Maintain and update Data Collectors’ PAYE and NSSF records on a weekly basis.
• Prepare and remit statutory deductions, including PAYE, NSSF, and Withholding Tax (WHT), by the required deadlines.
• Reconcile WHT balances from the accounting system.
• Update taxable invoice information in the WHT template and support monthly tax return filings.
• Ensure compliance with all applicable tax and regulatory requirements.
• Verify completeness and accuracy of supporting documentation for payments on a weekly basis.
• Initiate bank and mobile money payments in accordance with approved procedures.
• Prepare weekly cash flow and cash management forecasts.
• Update finance systems with accurate and timely financial data.
• Ensure proper filing, maintenance, and accessibility of financial records and supporting documentation for audit and reference purposes.
• Serve as the Finance Business Partner for assigned regions and field offices.
• Support budgeting, budget tracking, and budget monitoring activities.
• Assist with bank account establishment and maintenance processes.
• Manage relationships with banking institutions and other financial service providers.
• Provide guidance and support to staff on financial policies, procedures, and compliance requirements.
• Ensure adherence to RTV financial policies and procedures.
• Report any suspected non-compliance or financial irregularities to Finance Leadership.
• Identify opportunities to improve financial processes, efficiency, accuracy, and cost-effectiveness.
• Support internal and external audit processes as required.

• Strong understanding of accounting principles and financial regulations.
• Excellent analytical, numerical, and problem-solving skills.
• High level of integrity, confidentiality, and professional ethics.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Effective time management and organizational skills.
• Ability to communicate financial information clearly to non-finance staff.
• Willingness and ability to travel up to 30% of the time across RTV operational districts.

• Bachelor's degree in business administration, Accounting, Finance, or a related field.
• Minimum of three (3) years of relevant experience in finance, accounting, or administration.
• Demonstrated experience in payroll administration and management.
• Knowledge and experience in PAYE, NSSF, and Withholding Tax (WHT) preparation and filing.
• Progress toward or completion of a professional accounting qualification such as CPA or ACCA.
• Experience working within a non-profit or international development organization is an added advantage.