Finance and Administration Officer job at Lafab Solutions

Vacancy title:
Finance and Administration Officer

Jobs at:
Lafab Solutions

Deadline of this Job:
Saturday, June 13 2026

Duty Station:
Kampala, Uganda | Kampala

Summary
Date Posted: Tuesday, June 2 2026, Base Salary: Not Disclosed

JOB DETAILS:

Lafab Solution is seeking a Finance and Administration Officer to join their team in Kampala, Uganda. This is a full-time position reporting to the Finance and Administration Director.

Responsibilities or duties

1. Financial Management

• Maintain accurate financial records, cashbooks, ledgers, and supporting documentation.
• Process payments, invoices, petty cash, advances, and staff accountabilities.
• Prepare bank reconciliations and support budget monitoring.
• Support preparation of financial reports and project expenditure tracking.
• Ensure compliance with statutory requirements including PAYE, NSSF, WHT, and EFRIS.
• Support payroll processing and financial documentation management.
• Support internal and external audit processes.

2. Administration and Operations

• Coordinate office administration and operational activities.
• Manage office supplies, inventory, and asset records.
• Support procurement and supplier management processes.
• Coordinate logistics for trainings, meetings, workshops, and field activities.
• Maintain organized filing and document management systems.

3. Human Resource and Staff Support

• Support end-to-end recruitment processes including scheduling interviews, conducting reference checks, and facilitating onboarding and induction of new staff and consultants.
• Maintain accurate and up-to-date staff records, attendance registers, leave schedules, and HR databases.
• Support the preparation and processing of the monthly payroll and staff benefit payments.
• Assist in implementing HR policies, the staff code of conduct, and disciplinary or grievance procedures as directed by management.
• Coordinate staff development activities, performance review processes, welfare initiatives, and team engagement events.
• Ensure strict confidentiality in the handling of all personnel information, HR records, and sensitive organizational data.

4. Compliance and Reporting

• Ensure compliance with HPI policies, financial controls, and operational procedures.
• Support implementation of safeguarding, QHSE, and workplace compliance requirements.
• Prepare administrative reports, correspondence, and operational updates.

5. Project and Operational Support

• Support project teams in budget tracking, activity accountability, and financial documentation.
• Coordinate field activity financial preparations including advances, accountability follow-up, and payment processing.
• Support preparation of project financial summaries and operational reports.
• Assist management in tracking project deliverables, timelines, and operational needs.
• Support coordination with vendors, consultants, service providers, and stakeholders.

6. Communication and Reporting

• Prepare administrative correspondence, letters, and internal communications as assigned.
• Maintain professional communication with staff, clients, vendors, and stakeholders.
• Provide timely updates to management on finance and administrative matters.
• Support preparation of management reports, trackers, and operational summaries.

7. Any Other Duties

• Perform any other finance, administration, operational, or organizational duties assigned by management in line with HPI objectives and operations.

Qualifications or requirements (e.g., education, skills)

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s Degree in Business Administration, Finance, Human Resource Management, or a related field.
• Minimum of 3–5 years of relevant experience in finance and administration.
• Experience working with consultancy firms, NGOs, donor-funded projects, or infrastructure-related projects is an added advantage.
• Strong knowledge of financial management, accounting systems, procurement, and office administration.
• Proficiency in Microsoft Office applications, especially Excel and Word.
• Knowledge of EFRIS, PAYE, NSSF, and Uganda statutory compliance requirements is desirable.

Required Competencies

• High level of integrity and confidentiality.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently and under pressure.
• Attention to detail and accuracy.
• Proactive and results-oriented.

Additional Requirements

• Willingness to travel to field locations when required.
• Understanding of safeguarding, workplace ethics, and professional conduct.
• Knowledge of procurement and operational support systems is an added advantage.
• Ability to work in a dynamic and fast-paced project environment.

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

Applications should be sent to: Email: jobvert3gmail.com

HOW TO APPLY

Interested candidates should submit:

• A cover letter
• Updated CV
• Copies of academic and professional qualifications
• Contact details of at least three professional referees

Applications should be sent 

Subject Line: Application – Finance and Administration Officer

Deadline for Applications: Deadline is by 13th June 2026.