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Finance and Administration Assistant Jobs In Uganda
Posted by: ugashare-Volunteer
Posted date: 2024-Nov-08
Location: Kampala
Job Summary The Finance and Administration Assistant will support the Regional Finance and Admin Coordinator in the maintenance of financial records, processing of transactions, and the preparation of financial reports. - Minimum Qualification : Bachelors
- Experience Level : Mid level
- Experience Length : 3 years
Job Description/Requirements Key Responsibilities 1. Record Keeping & Data Entry: - Processing accounts payable and receivable, ensuring all transactions are documented and coded correctly.
- Record financial transactions in the accounting software or ledger system.
- Pack and clearly label financial documents for storage in both hard and soft copies
2. Bank Reconciliation: - Perform monthly bank reconciliations, matching transactions between the bank statements and internal records.
3. Financial Reporting: - Prepare month end reports according to reports checklist.
4. Support Budgeting & Forecasting: - Assist in preparing budgets for projects and operational activities.
- Monitor spending against approved budgets, ensuring funds are allocated appropriately.
5. Audit Support: - Prepare documentation and support the RAF in internal and external audits.
- Implement the audit actions to correct audit findings which fall under your profile.
6. Compliance & Regulatory Adherence: - Ensure financial transactions comply with relevant tax laws, organizational policies, and regulations and Anti money laundering guidelines.
7. Petty Cash Management: - Raise Petty cash request.
- Keep Petty cash box under lock and key
- Disburse cash based on approved petty cash requests
- Carryout scheduled cash counts and complete Cash Spot Check Form
- Maintain Petty Cash Book up to date upon each disbursement
- Upload Petty Cash transactions into Win Books
- File the Petty Cash documents sequentially
- Ensuring all disbursements are properly authorized, documented, and recorded.
8. Procurement Support: - Raise Requisition for goods/services
- Ensure payments to vendors are processed in line with contracts or purchase order conditions and financial procedures.
- Update the contracts tracker and ensure that all instalments are in accordance with the contract balances.
- Post payments into Winbooks
9. Advance Management. - Prepare payment for Cash Advances which are authorizedÂ
- Record all cash/cheque advances in Win Books- DebtorsÂ
- Receive any unspent advances and issue a receipt for cash
- Review & record all retired/liquidated advancesÂ
- File the advance payment vouchers sequentially
10. Custody of security items. - Safely keep all security items issued to you.
11. Inventory & Assets Management - Maintain a register for project equipment, assets & inventory and do regular updates
12. HR and Admin roles - Provide administrative and logistical support to the as necessary.
13. Other Duties: - Assist the RAF with ad-hoc tasks.
Qualifications and Experience - A bachelor’s degree in Accounting, Finance, or a related field.
- Prior experience in accounting or finance, preferably not less than 3 years in an NGO setting, is an advantage.
- Familiarity with accounting software (e.g., Winbooks, QuickBooks, Tally, Sage) is highly desirable.
- Good knowledge of financial regulations and NGO-specific compliance rules.
- Proficiency in Microsoft Excel and other MS Office applications.
Why Join Us? - Opportunity to work in a dynamic, inclusive, and growth-oriented environment.
- Competitive salary and benefits package.
- Professional development opportunities.
Application Process To apply, please submit your resume and cover letter to d.odongo caritasint.be with the subject line "Finance and Administration Assistant Application – Your Name." Applications will be accepted until 22nd November 2024. Only shortlisted candidates will be contacted. CI.be is an equal-opportunity employer and values diversity in the workplace. We don not charge any fees on applications and recruitmentÂ
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