|
Finance and Administration Assistant job at Uganda Non-Communicable Diseases Alliance (UNCDA)
Posted by: ugashare-Volunteer
Posted date: 2025-Feb-27
Location: Kampala
Vacancy title:
Finance and Administration Assistant [ Type: FULL TIME , Industry: Finance , Category: Accounting & Finance ]
Jobs at: Uganda Non-Communicable Diseases Alliance (UNCDA) i
Deadline of this Job:
Wednesday, March 12 2025 Duty Station:
Within Uganda , Kampala, East Africa
Summary
Date Posted: Thursday, February 27 2025, Base Salary: Not Disclosed Similar Jobs in UgandaLearn more about Uganda Non-Communicable Diseases Alliance (UNCDA) iUganda Non-Communicable Diseases Alliance (UNCDA) i jobs in Uganda JOB DETAILS:
RESPONSIBILITIES AND TASKS:
Job Responsibility #1: Financial management
a) Holds the primary responsibility for assisting program staff in the preparation of proposal and
operational budgets.
b) Prepares payroll, payslips and monitors salary disbursements and reimbursements.
c) Identifies and applies financial tracking and analysis tools as needed to support decision-making
and on-going management review; conceptualize and produce those tools.
d) Takes charge and supervises all cash disbursements, banking reconciliation, accounts payable and
payroll and ensures that there are adequate controls over cash and bank holdings, also performs
monthly petty cash count;
e) Monitor compliance to financial and administration contracts to ensure UNCDA does not breech
its contractual obligation with other parties including goods and services providers and consultants.
f) Undertakes routine banking services: collecting bank statements, making bank transfers depositing,
preparing bank reconciliation statements at the end of the month;
g) Performs year-end financial statements, arrange and ensure their compliance with The Uganda
Non-Communicable Disease Alliance and donor requirements;
h) Monitors financial reports and project cost reports/invoices against budget and contract
requirements and for accuracy and consistency and alert management team to necessary contractual
or management actions based on that review;
i) Ensures that all staff are aware of financial accountability, communicates on financial expectations
and provides constructive feedback on forecasts and expenditures;
j) Keeps up to date on program priorities and may be required to make occasional field trips to
monitor finance related issues and procedures;
k) Timely preparation of monthly financial reports (verifying the coding, arithmetical accuracy,
documentation, authorization) and subsequent feedback to ensure timely submission to PM.
Job Responsibility #2: Human Resources Management, Compliances and Capacity Building
a) Ensure that all project staff are familiar with the roles and responsibilities in relation to financial
management and accountability
b) Support in capacity building of member associations and branch teams in financial management
& accountability to ensure compliance with UNCDA policies
c) In collaboration with the PM, coordinates recruitment process for vacant positions
d) Managing staff HR documents including updating personal files for staff.
e) Ensures that The Uganda Non-Communicable Disease Alliance complies with all Government
statutory regulations, including payment of taxes and social security fund and to ensure timely
submissions of such deductions to the relevant statutory bodies and authorities.
f) Oversees the Administrative volunteers’ functions in office administration – (supplies, storage,
maintenance of equipment, supervision of cleaners and guards)
g) Manage the PM’s and other Program staff field trips
h) Manage donor and partner visits with reference to the PM
Job Responsibility #3: Logistics supervision
a) Ensures compliance with UNCDA financial management &procurement procedures in the
following areas: procurement, stock management, asset management, maintenance of
communications and IT systems and office equipment, building maintenance, external service
provider relations, travel arrangements and events management
Job responsibility #4: Perform other duties as may be assigned by the PM
B. QUALIFICATIONS
Required (must have):
▪ Bachelor’s degree in Finance, Accounting, Business Administration, BCOM with a minimum of 2 years’
experience in a similar role.
â–ª Professional accountancy qualification such as CPA, ACCA etc, at least level 2(two)
â–ª Proficient with QuickBooks accounting program and other spreadsheet programs
Added advantages:
• Full package of accountancy professional qualification such as CPA, ACCA
• Prior finance experience in a charity/NGO/CSO sector
• Training in project planning and Project Management
• Basic knowledge and skills of IT (software installation, computer servicing, website updating etc)
C. B) EXPERIENCE:
Required (must have):
â–ª Experience in financial management of institutions, donor funded projects, financial proposal
review and development, management reporting and review.
â–ª Proven experience in use of financial management software, strong analytical abilities, and ability
to prepare concise and informative financial reports.
â–ª Good professional verbal and written communication skills.
â–ª Fluency in English
COMPETENCIES / PERSONAL ATTRIBUTES
Required (must have):
• Analytical and problem-solving skills
• Attention to detail and ability to plan and implement work plan with minimum supervision
• Good networking and interpersonal skills
• Ability to work as part of a team in culturally diverse professional staff
• Ability to work under tight deadlines and pressure
• Excellent communication and reporting skills
• Must demonstrate sound work ethics
• Must be honest and trustworthy
• Must be flexible
Salary: Negotiable relative to qualification and experience of the applicant
NOTE: Successful Candidate MUST be ready and willing to start work by 15 April 2024.
Work Hours: 8
Experience in Months: 24
Level of Education: Bachelor Degree Job application procedure
Interested in applying for this job? uncdaug.org&form%5Bvalid-to%5D=Wednesday,%20March%2012%202025">Click here to submit your application now.
All Jobs QUICK ALERT SUBSCRIPTION
|