Field Operation Assistants Contractors job at EDUCATE!
Posted by: ugashare-Volunteer
Posted date: 2024-Jul-25
Location: Kampala
Vacancy title: Field Operation Assistants Contractors [ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Social Services & Nonprofit ] Jobs at: EDUCATE! Deadline of this Job: Tuesday, August 06 2024 Duty Station: Within Uganda , Kampala, East Africa Summary Date Posted: Thursday, July 25 2024, Base Salary: Not Disclosed Similar Jobs in Uganda Learn more about EDUCATE! EDUCATE! jobs in Uganda
JOB DETAILS: Performance Objectives Field Logistics coordination (50%) • Process field requisitions in a timely manner. • Ensure that Airtime for the implementation of VIP boot camp are disbursed in a timely manner. • Work with Field teams to ensure that advances are fully accounted for according to E! finance procedures. • Plan & ensure that Mentor stipends are disbursed as per program stipend schedule. • Keep track & work towards timely delivery of field materials delivered to mentors & YLs as per the program schedule. • Take lead in the VIP allocation & reallocation process and ensure that all VIPs are allocated as per the need. • Update VIP bootcamp mentor list at all times and share with VIP bootcamp management team. • Maintain a mentor database, track Mentor drops, and update the mentor backup database at all times. Mentor Recruitment Oversight (30%) • Take lead in the mentor recruitment strategy & ensure that the strategy is aligned to the current mentor needs • Ensure that mentor list is up to date & shared on a weekly with other departments • Work with the MRO to track mentor number & mentor drops & also ensure that mentor drops are reported on a timely manner • Collect & document mentor paperwork & ensure that it is well documented • Liaise with MRO to mobilize mentors for Induction & onboarding & ensure that mentors present approved parental approval form during Induction • Create mentor unique Identity code using the sales force system & share with all mentors • Upload & update mentor information on the sales force system • Collaborate with the implementation team to support new mentor onboarding, track drops & reporting. Mentor Performance oversight (20%) • Collaborate with performance metrics to ensure that the mentor performance tracking system is set up & able to provide an up to date mentor performance report at all times • Work with M&E to ensure that teams are trained on mentor KPIS and KPIs are constantly updated as per program targets • Liaise with implementation to identify mentor training gaps & support the training during the induction and during the course of the the program implementation cycle • Work with MRO to ensure that mentors fully understand their performance deliverables on a termly basis • Ensure that mentor performance feedback are provided to mentors on a timely manner • Spearhead the process of producing the final mentor performance report & ensure that the report is submitted to Implementation team by close of program cycle Mentor Help Line (20%) • Co-lead monthly capacity building plan review • Lead Training of trainersfor POs and PCs • Run sampled quality check ins for trainings and document feedback • Research best practices for improving virtual capacity and training and implement with team • Collect training needs and update plan time to time • Coordinate with other departments to reconcile resource needs for teams including support tools like airtime, internet and equipment. • Coordinate schedule for trainings with PCs and POs for smooth training quality and attendance • Run termly Youth Leaders trainings on basic ICT packages to hence their comprehension of the ICT packages and their reporting skills • Work towards addressing the reporting challenges through liaising with the M&E department by heightening the coaching levels of the Youth Leaders in the Region • Liaise with D&I to organize capacity building Trainings for the Youth Leaders. • Create a feedback system to support Programs, D&I and M&E departments to establish skills gaps and develop tailored training content for the Youth leaders. • Work closely with the Youth Leaders to support them in their growth areas with intent to reduce their skills gap in executing their role in reporting and mentor management. • Lead regional in person or virtual induction preparations, implementations and evaluations includes; collaborating with design on scheduling, leading ToTs, coordination of feedback and troubleshooting. Qualifications • Bachelor’s degree in any business course with at least 3 years of professional experience. At least 2 years experience in development work (NGO, Schools, Youth related work, Volunteers/Interns, School Practices, Church) directly managing a diverse team of at least 7 people. • Must have knowledge in Finance & taxation. Proficiency with Google suites, MS Office Suite, with excellent MS Word and Excel skills, etc. • Experience working within the education sector in East Africa preferred and leading & coaching a team, managing finances, program reporting. • Excellent interpersonal and written communication skills, strategic Skills, project Planning, and Problem-solving skills • Should be systems oriented, high integrity with experience in multitasking in a fast – paced environment, set priorities, work independently as well as thrive a team. • Fits our Five Cultural Tenets (see What is Educate! About? below); Learn more by looking at Educate!’s culture deck here Work Hours: 8
Experience in Months: 24
Level of Education: Bachelor Degree Job application procedure Interested and Qualified? Click here to apply
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