Facilities, Safety and Admin Officer job at Beyond Logistics Ltd

1. ROLE PURPOSE

To maintain a safe, compliant, secure and well-maintained working environment that supports efficient warehouse and office operations by coordinating facilities maintenance, engineering contractors, security, health and safety systems, housekeeping, reception and administrative support services.

The role protects BLL's people, assets and infrastructure while ensuring facilities remain reliable, presentable and compliant with statutory and client requirements.

2. CORE ACCOUNTABILITIES

Facilities & Asset Maintenance Coordination

Coordinate preventive and corrective maintenance of:

• Buildings, Warehouse infrastructure, Office facilities & Utilities
• Material handling equipment, Fire systems, HVAC systems, Electrical and plumbing services

Ensure contractors deliver agreed work on time, within budget and to specification.

Engineering Contractor Management

Coordinate all outsourced engineering services.

Responsibilities include:

• Scope definition, Work scheduling
• Contractor supervision, Quality verification & Completion certification
• Maintenance records

Health, Safety & Environment (HSE)

Maintain BLL's Health & Safety Management System. Coordinate:

• Fire safety inspections, Emergency preparedness Safety training & PPE compliance
• Incident investigations, Risk assessments & Corrective actions

Security & Access Control

Coordinate physical security across the facility. Ensure:

• Visitor management & Access control
• Warehouse entry procedures & Keys management
• CCTV issue reporting & Security incident reporting

Administration & Reception

Coordinate front office administration including:

• Reception standards & Mail management
• Visitor experience, Meeting room readiness
• Office supplies & Office environment

Housekeeping & Workplace Standards

Maintain high workplace standards through:

• Cleaning schedules, 5S implementation, Waste management
• Warehouse housekeeping Grounds maintenance, Washroom standards,

Compliance Support

Support operational compliance by maintaining:

• Maintenance, HSE, & Fire inspection records
• Contractor compliance documentation
• Asset maintenance records
• Insurance inspection support

Continuous Improvement

Identify opportunities to:

• Improve safety, improve asset reliability & Reduce facility operating costs
• Improve workplace appearance
• Improve contractor performance

Must have skills

Highly organised, Detail-oriented, Calm under pressure

Qualifications

Education

Bachelor's Degree or Higher Diploma in Engineering, Facilities Management, Building Services, Occupational Safety & Health, Business Administration or related discipline.

Experience

• 3–5 years in facilities, administration, engineering coordination, HSE or operations support.
• Experience coordinating outsourced contractors.
• Experience managing workplace safety.
• Experience supporting warehouse, manufacturing or logistics operations is highly desirable.

Technical Competencies

• Preventive maintenance, Facilities management
• Occupational health & safety, Fire protection systems
• Basic budgeting, Contractor management
• Office administration, Asset registers
• Microsoft Office, ERP work order exposure (desirable)

Critical Behavioural Traits

• Highly organised, Detail-oriented, Calm under pressure
• Practical problem solver, Strong follow-through
• Service-oriented, Firm but diplomatic
• High personal integrity & Strong sense of ownership

• Coordinate preventive and corrective maintenance of buildings, warehouse infrastructure, office facilities & utilities, material handling equipment, fire systems, HVAC systems, electrical and plumbing services.
• Ensure contractors deliver agreed work on time, within budget and to specification.
• Coordinate all outsourced engineering services, including scope definition, work scheduling, contractor supervision, quality verification & completion certification, and maintenance records.
• Maintain BLL's Health & Safety Management System, coordinating fire safety inspections, emergency preparedness, safety training & PPE compliance, incident investigations, risk assessments & corrective actions.
• Coordinate physical security across the facility, ensuring visitor management & access control, warehouse entry procedures & keys management, and CCTV issue reporting & security incident reporting.
• Coordinate front office administration, including reception standards & mail management, visitor experience, meeting room readiness, and office supplies & office environment.
• Maintain high workplace standards through cleaning schedules, 5S implementation, waste management, warehouse housekeeping, grounds maintenance, and washroom standards.
• Support operational compliance by maintaining maintenance, HSE, & fire inspection records, contractor compliance documentation, asset maintenance records, and insurance inspection support.
• Identify opportunities to improve safety, asset reliability, facility operating costs, workplace appearance, and contractor performance.

• Highly organised
• Detail-oriented
• Calm under pressure
• Practical problem solver
• Strong follow-through
• Service-oriented
• Firm but diplomatic
• High personal integrity
• Strong sense of ownership
• Preventive maintenance
• Facilities management
• Occupational health & safety
• Fire protection systems
• Basic budgeting
• Contractor management
• Office administration
• Asset registers
• Microsoft Office
• ERP work order exposure (desirable)

• Bachelor's Degree or Higher Diploma in Engineering, Facilities Management, Building Services, Occupational Safety & Health, Business Administration or related discipline.
• 3–5 years in facilities, administration, engineering coordination, HSE or operations support.
• Experience coordinating outsourced contractors.
• Experience managing workplace safety.
• Experience supporting warehouse, manufacturing or logistics operations is highly desirable.