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Executive Assistant to Director job at Quality Plastics (U) Ltd
Posted by: ugashare-Volunteer
Posted date: 2025-Jan-21
Location: Kampala
Vacancy title:
Executive Assistant to Director [ Type: FULL TIME , Industry: Manufacturing , Category: Admin & Office ]
Jobs at: Quality Plastics (U) Ltd
Deadline of this Job:
Sunday, January 26 2025 Duty Station:
Within Uganda , Kampala, East Africa
Summary
Date Posted: Monday, January 20 2025, Base Salary: Not Disclosed Similar Jobs in Uganda
Learn more about Quality Plastics (U) Ltd
Quality Plastics (U) Ltd jobs in Uganda
JOB DETAILS:
Quality Plastics (U) Ltd is hiring a self-driven and self-motivated Executive Assistant to Director who will provide high-level administrative support to the Director, ensuring efficient and effective office operations. This role involves managing schedules, handling communications, preparing reports, organizing meetings, and performing a variety of other tasks to assist in the daily functioning of the Director's office.
Key Responsibilities -Executive Assistant to Director
• Calendar Management: Efficiently manage and maintain the Director’s calendar, schedule meetings, and prioritize appointments to ensure optimal use of time.
• Communication Management: Handle and screen phone calls, emails, and other communications on behalf of the Director, ensuring timely responses and appropriate actions.
• Meeting Coordination: Organize and coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.
• Travel Arrangements: Arrange complex travel itineraries, including flights, accommodations, and transportation for the Director.
• Document Management: Prepare, proofread, and edit documents, reports, and presentations, ensuring accuracy and professionalism.
• Confidentiality: Maintain confidentiality and discretion in handling sensitive and proprietary information.
• Project Assistance: Assist the Director with project management tasks, including research,
• tracking progress, and organizing project deliverables.
• Stakeholder Coordination: Liaise with internal and external stakeholders, including team members, clients, and vendors, on behalf of the Director.
• Budget Management: Help track the Director's expenses, prepare reports, and assist with budget-related tasks.
• General Administrative Support: Provide general administrative support, such as filing, maintaining records, ordering office supplies, and other tasks as required.
Qualifications:
• Bachelors Degree in Business Administration or related field with at least 1-2 years working experience in the same position
• Proven experience as an Executive Assistant in a similar administrative support role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills. Should be fluent in English (Written and Verbal) as official language and Luganda
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle sensitive and confidential information with integrity.
• Exceptional attention to detail and problem-solving skills.
• Strong interpersonal skills and ability to work with a variety of stakeholders.
• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
Work Hours: 8
Experience in Months: 12
Level of Education: Bachelor Degree Job application procedure
Interested in applying for this job? qualityuganda.com &form[valid-to]=Sunday, January 26 2025">Click here to submit your application now.
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