Executive Assistant job at Nexus Green

The Executive Assistant provides high-level executive, administrative, and organizational support to the Executive team. The role is responsible for managing schedules, coordinating strategic meetings, handling confidential correspondence, preparing reports and presentations, tracking departmental priorities, and ensuring seamless administrative operations. The Executive Assistant serves as a trusted partner to the Executive team enabling effective decision-making, stakeholder engagement, and efficient execution of departmental objectives.

Qualifications

• Bachelor’s Degree in Business Administration, Public Administration, Office and Information Management, Secretarial Studies, Communications, or a related field.
• Professional certification in Administrative Management, Executive Assistance, or related disciplines is an added advantage.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
• Strong business writing, report preparation, and presentation development skills.
• Excellent organizational, communication, and stakeholder management skills.
• High level of discretion and ability to handle confidential information.

Experience

• Minimum 5 years of progressive experience in an Executive Assistant, Personal Assistant, Executive Administrator, or Senior Administrative Support role.
• Demonstrated experience supporting senior executives, directors, or department heads.
• Proven experience in calendar management, meeting coordination, and executive correspondence.
• Experience preparing reports, presentations, meeting minutes, and confidential documents.
• Experience coordinating travel arrangements, events, workshops, and executive logistics.
• Experience managing multiple priorities and meeting tight deadlines in a fast-paced environment.
• Prior experience supporting Human Resources, People & Culture, or Corporate Services functions is an added advantage.

• Managing schedules
• Coordinating strategic meetings
• Handling confidential correspondence
• Preparing reports and presentations
• Tracking departmental priorities
• Ensuring seamless administrative operations
• Serving as a trusted partner to the Executive team enabling effective decision-making, stakeholder engagement, and efficient execution of departmental objectives

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams)
• Business writing
• Report preparation
• Presentation development
• Organizational skills
• Communication skills
• Stakeholder management skills
• Discretion
• Ability to handle confidential information
• Calendar management
• Meeting coordination
• Executive correspondence
• Preparing reports, presentations, meeting minutes, and confidential documents
• Coordinating travel arrangements, events, workshops, and executive logistics
• Managing multiple priorities
• Meeting tight deadlines

• Bachelor’s Degree in Business Administration, Public Administration, Office and Information Management, Secretarial Studies, Communications, or a related field.
• Professional certification in Administrative Management, Executive Assistance, or related disciplines is an added advantage.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
• Strong business writing, report preparation, and presentation development skills.
• Excellent organizational, communication, and stakeholder management skills.
• High level of discretion and ability to handle confidential information.
• Minimum 5 years of progressive experience in an Executive Assistant, Personal Assistant, Executive Administrator, or Senior Administrative Support role.
• Demonstrated experience supporting senior executives, directors, or department heads.
• Proven experience in calendar management, meeting coordination, and executive correspondence.
• Experience preparing reports, presentations, meeting minutes, and confidential documents.
• Experience coordinating travel arrangements, events, workshops, and executive logistics.
• Experience managing multiple priorities and meeting tight deadlines in a fast-paced environment.
• Prior experience supporting Human Resources, People & Culture, or Corporate Services functions is an added advantage.