Estates Officer Job at Uganda Post Limited - Career Opportunity in Uganda

Summary
Date Posted: Monday, December 28, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
Uganda Post Limited, T/A Posta Uganda is inviting qualified persons who meet the stated minimum requirements to apply for the following vacancies which exist within the Company.
Job Title: Estates Officer (01 position)
Level: 4
Department: Human Resource & Administration
Reports to: Manager Estates
Job Purpose
Ensure the maintenance of estates or buildings effectively; in compliance with corporate standards to enable UPL meet its business and strategic objectives, as well as providing and engineering and maintenance support services. .

Key Responsibilities
• Create and maintain an inventory of all UPL properties, tenancy agreements, utility consumption records, repair and maintenance records, and advise Management of the due date of expiry of tenancy agreements so that they are promptly renewed or new tenants sourced.
• Ensuring that all equipment and installations are maintained in good working condition and overseeing the rectification of any faults or defects that may occur.
• Ensuring that all solid waste generated is timely, safely and appropriately collected, temporarily stored and promptly disposed of;
• Ensuring that there is safe and effective disposal of waste water as well as storm water.
• Identifying assets that are due for disposal and ensuring that they are safely stored until authority to dispose them is secured;
• Ensure that all available space is rented out in a timely manner to enable the realization of the Estates revenue targets.
• Ensure that tenancy renewals are charged at recommended rates in line with available survey reports and/or market-based information.
• Work with the Finance Department to ensure that all tenants receive invoices prior to the start of each quarter.
• Generate, update and maintain records on all company premises, both owned and rented throughout the country by regularly updating the estates database incorporating all pertinent tenant details (payments, contracts, tenancy agreement expiry dates).
• Engage tenants to ensure that rental payments are made in advance through a one on one follow up with tenants who delay to meet their obligation in time and undertake recovery measures and/or eviction for tenants who fail to comply with timely payments.
• Inspect company premises and ensure that they are kept in habitable conditions that depict a good corporate image.
• Inspect and initiate timely repair requests for faults on company premises in line with the company policies
• Ensure prompt payment for all utility bills, property rates, and operational permits.

Required minimum qualifications and Experience
• A minimum of a Bachelor’s Degree (Honors’} in Civil Engineering or Quantity Surveying from a recognized institution of higher learning.
• Four years‘ working experience in property and rental revenue management in any reputable organization.
• Knowledge of Public Health Standards, Building Regulations, Environmental Management Guidelines, Occupational Safety and Health Regulations.

Key Competencies
• Communication skills
• Decision making
• Customer care
• Interpersonal skills
• Good computer skills

Work Hours: 8

Job application procedure
Interested candidates should send their application letter; attach copies of academic transcripts and certificates and a detailed CV, to reach the address below not later than 12th January 2021. The Head, Department of Human Resource and Administration
Posta Uganda
P.0. Box 7106
Kampala
Please Note:
1. Applications received after the deadline will not be considered.
2. Candidates who do not receive feedback within a month’s time from the deadline should consider their applications unsuccessful.