Director of Administration and Business Operations job at Zembo
Posted by: great-volunteer
Posted date: 2025-Jul-26
Location: Uganda, Kampala
Director of Administration and Business Operations 2025-07-26T01:13:11+00:00 Zembo https://cdn.ugashare.com/jsjobsdata/data/employer/comp_11610/logo/zembo2.png http://www.zem.bo/ FULL_TIME Uganda Kampala 00256 Uganda Engineering Services Admin & Office 2025-08-05T17:00:00+00:00 Uganda 8 Zembo is hiring a strategic and structured Director of Administration and Business Operations to lead and improve the company’s internal administration and corporate governance, while also playing a pivotal role in inventory management and procurement. This role leads a multidisciplinary team and ensures that the systems, processes, and policies supporting day-to-day operations are fast, compliant, and well-governed. This role will provide one-stop governance for internal administration, including documentation systems, procurement oversight, legal and regulatory obligations, and the internal services that keep operations running smoothly. As a business enabler and keeping strong ties with the Finance team, the position is pivotal in enabling Zembo’s scale-up through transparent controls, accountable teams, and well-documented compliance. Responsibilities Leadership, Strategy & Systems - Design and implement a scalable internal administration function that supports cross-functional coordination and rapid service delivery
- Build automated workflows and digital tools for internal documentation, supply requests, and inventory control
- Establish and monitor performance benchmarks for administrative responsiveness, reliability, and quality
- Lead ongoing process improvements to eliminate inefficiencies and reduce turnaround time across admin workflows
Procurement & Inventory Management - Provide strategic oversight of procurement and inventory teams, ensuring alignment with operational speed, cost control, and policy compliance
- Develop and enforce procurement policies, approval workflows, and vendor governance frameworks
- Design and oversee real-time inventory management systems that enable accurate stock tracking and rapid replenishment
- Lead negotiations and maintain oversight of key supplier contracts and service-level agreements
Corporate Governance, Compliance & Risk - Represent Zembo in all external compliance and legal matters, including with regulators, insurers, and legal counsel
- Develop and implement internal controls across procurement, admin, and legal functions
- Design governance systems and compliance tracking tools (registers, dashboards, audit logs)
- Ensure compliance with all KYC/AML, ESG, licensing, and covenant obligations in coordination with Investor & Grant Relations
- Lead risk assessments and implement mitigation protocols; ensure audit readiness across functions
- Report regularly to the CFO and executive team on compliance performance, risks, and exceptions
- Act as Company Secretary: maintain statutory registers, prepare board minutes, and ensure legal filings
Contracting - Design fast-track contracting processes that minimize bureaucracy while managing legal risk
- Oversee the full contract lifecycle: templates, approvals, renewals, and archival systems
- Implement digital contracting tools to enable efficient drafting, tracking, and auditability
Key Details - Location: Kampala, Uganda
- Travel: 10%
- Start date: ASAP
- Reporting line: CFO
- Coordinates with: VP of Commercial Operations, VP of Technical Operations, Head of Sales, Head of Credit, Chief of Staff, Director of Finance, Business Transformation Manager, CEO
Requirements Desired - Bachelor’s degree in Business Administration, Finance, Supply Chain Management, Operations, Law or related field
- Minimum of 8 years of leadership experience in governance, compliance, procurement, or administrative operations
- Proven ability to lead cross-functional teams and build systems in fast-paced, operationally complex environments
- Strong knowledge of legal and regulatory frameworks relevant to corporate governance, procurement, and compliance in East Africa
- Demonstrated experience in implementing internal controls, SOPs, and risk mitigation strategies
- Excellent communication, negotiation, and stakeholder engagement skills
Preferred - Master’s degree (MBA, MPA, or LLM) or professional certification in governance, procurement, or compliance
- Prior experience serving as Company Secretary or leading board governance functions
- Familiarity with ESG reporting frameworks and donor/lender covenant management
Why Zembo At Zembo, we are redefining 2-wheel mobility commerce in Africa with a mission-driven, client-focused and technology-powered approach. Hereʼs why youʼll love working with us: - Impactful Mission: Empower thousands of motorcycle businesses by delivering solutions rooted in Ease, Value, Transparency, and Integrity.
- Client-Centric Focus: Put clients at the heart of everything we do, ensuring they succeed with safe, affordable, and high-quality products.
- Culture of Excellence: Work with a team that values craftsmanship, continuous learning, and delivering top-notch results.
- Innovative Environment: Tackle challenges creatively and contribute to solutions that shape the future of mobility.
- Collaborative Team: Join a humble, diverse, and inclusive team where every voice is valued, and success is shared.
- Resilient Leadership: Work with leaders who inspire, empower, and guide teams to achieve bold goals.
JOB-68842ba7d45b5 Vacancy title:
Director of Administration and Business Operations Jobs at:
Zembo Deadline of this Job:
Tuesday, August 5 2025 Duty Station:
Uganda | Kampala | Uganda Summary
Date Posted: Saturday, July 26 2025, Base Salary: Not Disclosed JOB DETAILS: Zembo is hiring a strategic and structured Director of Administration and Business Operations to lead and improve the company’s internal administration and corporate governance, while also playing a pivotal role in inventory management and procurement. This role leads a multidisciplinary team and ensures that the systems, processes, and policies supporting day-to-day operations are fast, compliant, and well-governed. This role will provide one-stop governance for internal administration, including documentation systems, procurement oversight, legal and regulatory obligations, and the internal services that keep operations running smoothly. As a business enabler and keeping strong ties with the Finance team, the position is pivotal in enabling Zembo’s scale-up through transparent controls, accountable teams, and well-documented compliance. Responsibilities Leadership, Strategy & Systems - Design and implement a scalable internal administration function that supports cross-functional coordination and rapid service delivery
- Build automated workflows and digital tools for internal documentation, supply requests, and inventory control
- Establish and monitor performance benchmarks for administrative responsiveness, reliability, and quality
- Lead ongoing process improvements to eliminate inefficiencies and reduce turnaround time across admin workflows
Procurement & Inventory Management - Provide strategic oversight of procurement and inventory teams, ensuring alignment with operational speed, cost control, and policy compliance
- Develop and enforce procurement policies, approval workflows, and vendor governance frameworks
- Design and oversee real-time inventory management systems that enable accurate stock tracking and rapid replenishment
- Lead negotiations and maintain oversight of key supplier contracts and service-level agreements
Corporate Governance, Compliance & Risk - Represent Zembo in all external compliance and legal matters, including with regulators, insurers, and legal counsel
- Develop and implement internal controls across procurement, admin, and legal functions
- Design governance systems and compliance tracking tools (registers, dashboards, audit logs)
- Ensure compliance with all KYC/AML, ESG, licensing, and covenant obligations in coordination with Investor & Grant Relations
- Lead risk assessments and implement mitigation protocols; ensure audit readiness across functions
- Report regularly to the CFO and executive team on compliance performance, risks, and exceptions
- Act as Company Secretary: maintain statutory registers, prepare board minutes, and ensure legal filings
Contracting - Design fast-track contracting processes that minimize bureaucracy while managing legal risk
- Oversee the full contract lifecycle: templates, approvals, renewals, and archival systems
- Implement digital contracting tools to enable efficient drafting, tracking, and auditability
Key Details - Location: Kampala, Uganda
- Travel: 10%
- Start date: ASAP
- Reporting line: CFO
- Coordinates with: VP of Commercial Operations, VP of Technical Operations, Head of Sales, Head of Credit, Chief of Staff, Director of Finance, Business Transformation Manager, CEO
Requirements Desired - Bachelor’s degree in Business Administration, Finance, Supply Chain Management, Operations, Law or related field
- Minimum of 8 years of leadership experience in governance, compliance, procurement, or administrative operations
- Proven ability to lead cross-functional teams and build systems in fast-paced, operationally complex environments
- Strong knowledge of legal and regulatory frameworks relevant to corporate governance, procurement, and compliance in East Africa
- Demonstrated experience in implementing internal controls, SOPs, and risk mitigation strategies
- Excellent communication, negotiation, and stakeholder engagement skills
Preferred - Master’s degree (MBA, MPA, or LLM) or professional certification in governance, procurement, or compliance
- Prior experience serving as Company Secretary or leading board governance functions
- Familiarity with ESG reporting frameworks and donor/lender covenant management
Why Zembo At Zembo, we are redefining 2-wheel mobility commerce in Africa with a mission-driven, client-focused and technology-powered approach. Hereʼs why youʼll love working with us: - Impactful Mission: Empower thousands of motorcycle businesses by delivering solutions rooted in Ease, Value, Transparency, and Integrity.
- Client-Centric Focus: Put clients at the heart of everything we do, ensuring they succeed with safe, affordable, and high-quality products.
- Culture of Excellence: Work with a team that values craftsmanship, continuous learning, and delivering top-notch results.
- Innovative Environment: Tackle challenges creatively and contribute to solutions that shape the future of mobility.
- Collaborative Team: Join a humble, diverse, and inclusive team where every voice is valued, and success is shared.
- Resilient Leadership: Work with leaders who inspire, empower, and guide teams to achieve bold goals.
Work Hours: 8 Experience in Months: 96 Level of Education: bachelor degree Job application procedure Interested in applying for this job? Click here to submit your application now
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