Deputy Company Secretary job at Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

The opportunity

You will be one of three Deputy Company Secretaries within Plan International's Governance team, playing a key role in delivering high-quality governance support to both the organisation's senior management and governing bodies. Reporting to the Company Secretary, you will lead governance support for the Executive Leadership Team and related management-level bodies, while working closely with your fellow Deputy Company Secretaries to support the International Board, Members' Assembly, their standing committees, and any ad hoc committees. You will also help deliver an effective company administration and secretariat service, provide expert advice on corporate governance processes and requirements, and coordinate and attend key governance meetings, including periodic face-to-face meetings held internationally. The next Leadership Team and International Board meeting is scheduled to take place in Nairobi, Kenya, in December 2026.

What you'll do

• Provide high-quality governance advice to the Board, Committees, and senior leadership, enabling effective decision-making and fulfilment of fiduciary responsibilities.
• Lead governance support services for the Members' Assembly, International Board, and Committees, ensuring effective planning, coordination of workplans, and follow-up of actions.
• Partner closely with the CEO, Chief of Staff, COO, and Executive Office to coordinate governance and management decision-making processes across the organisation.
• Develop and maintain governance frameworks, systems, policies, and procedures that promote good governance, compliance, and effective decision-making.
• Manage the planning and delivery of Board and Committee meetings, including agendas, papers, minutes, action tracking, and governance communications.
• Maintain corporate governance records and ensure compliance with legal, regulatory, and organisational requirements.
• Manage Powers of Attorney, written resolutions, and corporate authorisations, ensuring alignment with delegation frameworks and legal requirements.
• Oversee governance policies and compliance processes, including conflicts of interest, confidentiality, related-party disclosures, and other regulatory obligations.
• Provide expert guidance on governance best practice, legal requirements, and risk management across the organisation.
• Support Board and Committee effectiveness, including induction, training, guidance materials, and ongoing governance development.

• Provide high-quality governance advice to the Board, Committees, and senior leadership, enabling effective decision-making and fulfilment of fiduciary responsibilities.
• Lead governance support services for the Members' Assembly, International Board, and Committees, ensuring effective planning, coordination of workplans, and follow-up of actions.
• Partner closely with the CEO, Chief of Staff, COO, and Executive Office to coordinate governance and management decision-making processes across the organisation.
• Develop and maintain governance frameworks, systems, policies, and procedures that promote good governance, compliance, and effective decision-making.
• Manage the planning and delivery of Board and Committee meetings, including agendas, papers, minutes, action tracking, and governance communications.
• Maintain corporate governance records and ensure compliance with legal, regulatory, and organisational requirements.
• Manage Powers of Attorney, written resolutions, and corporate authorisations, ensuring alignment with delegation frameworks and legal requirements.
• Oversee governance policies and compliance processes, including conflicts of interest, confidentiality, related-party disclosures, and other regulatory obligations.
• Provide expert guidance on governance best practice, legal requirements, and risk management across the organisation.
• Support Board and Committee effectiveness, including induction, training, guidance materials, and ongoing governance development.