Deployment Coordinator job at ReliefWeb

The Opportunity

Plan International is committed to supporting children and communities affected by crises worldwide. To strengthen our ability to respond quickly and effectively, we’re seeking a Deployment Coordinator to ensure rapid, well‑organised, and compliant surge deployments across our global humanitarian portfolio.

If you thrive in fast‑moving environments, excel at coordination, and want to make a tangible impact on emergency operations, this role is for you.

What You’ll Be Doing

As the Deployment Coordinator, you will manage the full deployment cycle for surge staff supporting humanitarian responses. You’ll be the central link between country teams, technical rosters, HR, Finance and our travel partners—ensuring every deployment is smooth, timely and fully compliant.

You will:

• Manage the global deployment tracker and request system
• Coordinate the end‑to‑end deployment process — from request to closure
• Arrange travel, accommodation and required documentation
• Maintain accurate, real‑time deployment and travel records
• Provide onboarding materials and ensure all mandatory training is completed
• Support roster recruitment, shortlisting, and screening
• Monitor roster availability and proactively identify suitable candidates
• Oversee recharge processes, deployment costing and monthly financial tracking
• Implement and maintain scheduling systems and standardised templates
• Collate and analyse travel data to support planning and workload management
• Ensure full compliance with Safeguarding, Gender Equality and Inclusion policies

Key Relationships

You’ll work closely with:

Internal: Deployment Manager, P&C teams, Finance, CO/RO humanitarian teams, Global Humanitarian Team, and roster members.

External: Travel partners, consultants, and external surge personnel.

 What We’re Looking For

Essential

• Strong administrative and coordination experience
• Excellent organisation and time‑management skills, especially under tight deadlines
• Strong data management and Excel/reporting skills
• Experience working with HR, logistics or deployment processes
• Clear, confident written and verbal communication

Desirable

• Experience within humanitarian surge mechanisms or INGO emergency response
• Language skills in French, Spanish or Arabic

Location: The location of this role can be flexible where Plan International has an office* that can employ on behalf of the Global Hub and you have the pre-existing right to work and live.

Type of Role: Permanent or maximum fixed term contract as per employing entities terms and conditions.

Reports to: Deployment Manager

Salary: We will be happy to disclose the salary and applicable benefits to applicants as part of this process, however, please kindly note that the salary and employment benefits will be set according to your location and therefore it is not possible to include full details here. Please note this is NOT an International/expat position.

• Manage the global deployment tracker and request system
• Coordinate the end‑to‑end deployment process — from request to closure
• Arrange travel, accommodation and required documentation
• Maintain accurate, real‑time deployment and travel records
• Provide onboarding materials and ensure all mandatory training is completed
• Support roster recruitment, shortlisting, and screening
• Monitor roster availability and proactively identify suitable candidates
• Oversee recharge processes, deployment costing and monthly financial tracking
• Implement and maintain scheduling systems and standardised templates
• Collate and analyse travel data to support planning and workload management
• Ensure full compliance with Safeguarding, Gender Equality and Inclusion policies

• Strong administrative and coordination experience
• Excellent organisation and time‑management skills, especially under tight deadlines
• Strong data management and Excel/reporting skills
• Experience working with HR, logistics or deployment processes
• Clear, confident written and verbal communication
• Experience within humanitarian surge mechanisms or INGO emergency response
• Language skills in French, Spanish or Arabic

• Strong administrative and coordination experience
• Excellent organisation and time‑management skills, especially under tight deadlines
• Strong data management and Excel/reporting skills
• Experience working with HR, logistics or deployment processes
• Clear, confident written and verbal communication
• Experience within humanitarian surge mechanisms or INGO emergency response
• Language skills in French, Spanish or Arabic