Data Clerk - Koboko job at Reach A Hand

Background information about the job or company (e.g., role context, company overview)

Founded in 2010, RAHU is a youth-centred non-profit organization focused on youth empowerment programs with an emphasis on Sexual Reproductive Health and Rights (SRHR), HIV/AIDS awareness and prevention and livelihoods. We Envision: ‘A world of young people making informed life choices’ and our Mission is: ‘To equip young people in all their diversities with timely and appropriate information, skills, knowledge and means to enable them live healthy and productive lives’. RAHU focuses on the changing social norms and values that limit access to SRHR services and information through designing effective behavioral change communication strategies and campaigns to create awareness and mitigate sexual reproductive health risks among the young people today. RAHU realizes this through three (3) strategic programmes and 1 institutional priority: Sexual and Reproductive Health and Rights Information, Services and Advocacy (SRHR); Youth Livelihoods and Innovations (YLI); Sauti Plus Media Hub! (SautiPlus) and Institutional Development, Engagement and Sustainability (IDEAS). RAHU exists, concentrates and is accountable to its core constituency of young people aged between 10 years and 30 years across their diversities. The organization consists of a dynamic, passionate and committed team that believes in the power, potential and future of young people. RAHU’s strength lies in its capacity to mobilize youth and its elaborate network of volunteers and partners that are inclusive of media houses, RAHU icons (music icons, sports icons, cultural icons, media icons and social influencers) and other key players in the field of youth interests.

Our Core Values guide the way we undertake our work. We espouse these values:

• Belief in Young People: We recognize that young people’s concerns can only be well addressed by young people and that young people have agency, voice and power hence our slogan “Young People for Young People.”
• Youth Driven: We work with young people for young people, and bring in the spirit of volunteerism of young people. We build a critical mass of young people who reach out to mobilize, engage and inspire other young people.
• Transparency and Openness: We believe in a culture of honesty and therefore employ an open-door policy where all staff, volunteers, peers and partners can freely communicate with each other.
• Inclusivity and Diversity: We appreciate the difference in the economic, social, cultural and political orientation of our target constituency and endlessly work to promote mutual understanding, while recognizing the existent differences. RAHU recognizes the universal nature, intersectionality and cross-cultural appreciation of human beings and young people’s rights.
• Teamwork: We believe team effort achieves much more than an individual’s work and therefore; we centralize the promotion of team work, utilizing each person’s competences, talents and abilities to achieve our overall organizational goals and objectives.

The RAHU Strategic Plan, “Amplifying the Handprint: The RAHU Strategic Plan 2025-2029” is a bold and aspirational vision of what we plan to achieve, and how we will achieve it, over the next five years. With a dashboard of results to monitor performance we intend to be accountable for those strategic commitments.

Job Title: DATA CLERK

Department/Unit: PROGRAMMES DEPARTMENT

Reports To: MONITORING EVALUATION AND LEARNING OFFICER

Direct Supervisees:VHTs/PEER EDUCATORS, INTERNS AND VOLUNTEERS

Duty Station : Yumbe/Koboko/Maracha/Pakwach

Project Overview

RAHU is implementing an Embassy of the Kingdom of the Netherlands (EKN)-funded 4-year project ‘PROTECT SRHR’ in the West Nile sub-region of Uganda to enable women, men, adolescents and youth to achieve their Sexual Health and Reproductive Rights. The PROTECT SRHR project aims at improving the sexual reproductive health and social wellbeing of adolescents, youth, and women in West Nile by reducing maternal mortality, the number of teenage pregnancies, instances of SGBV and child marriages, and rates of new HIV infections. The project is implemented in 6 districts with three cluster offices in Yumbe, Nebbi and Terego. The project works in close collaboration with the Ministry of Health, the Ministry of Education and Sports, and the Ministry of Gender, Labor and Social development, and district local governments as well as other development and implementing partners in the region.

Job Overview

RAHU is seeking 4 full-time Data Clerks to support the Monitoring, Evaluation and Learning Officer in data collection, tabulation, and analysis to help ensure accountability and efficiency from the start to the end of the project. The Data Clerks will support the Program Team, Field Teams and VHTs/Peer Educators to gather the M&E field and project data. He/she ensures to always maintain the quality and integrity of data.

The Data clerks build onto efforts to improve RAHU’s monitoring, evaluation, and feedback capacities and help the organisation to become a more effective learning organization—one better able to assess the impact of its work, and to continuously improve the quality of its products and services.The Data clerks possess a training and capacity development mindset and can strengthen the program team, VHT/peer educators and other selected stakeholders/partners’ knowledge and practice as RAHU advances the process to understand and articulate impact in its dynamic youth-centered interventions.

Key Roles and Responsibilities

Program/Project Monitoring, Evaluation, Accountability and Learning (PMEAL)

• Undertake effective activity-level monitoring, inspection, and evaluation procedures.
• Routinely participate in data collection of monthly VHT/Peer data
• Update and maintain the Performance Monitoring Plan (PMP) weekly ensuring accurate reflection of achievements against targets.
• Maintain organised and secure data records, both electronic and physical, in line with data protection and confidentiality requirements.
• Track indicators against the project monitoring and evaluation (M&E) framework and flag gaps or inconsistencies to supervisors.
• Ensure proper filing and archiving of data collection tools, consent forms, and supporting documentation.

Effective Data Management Support

• Collect and develop success stories to build a positive reputation for the project/organization and create evidence for the change .
• Entering VHT/Peer data into the provided data tools without any alterations to the tool.
• Track the complete and incomplete referrals per VHT/Peer monthly and correctly enter them in KOBO/database.
• Identify and document data quality issues that come up during the exercise
• Ensure proper handling of the paper records.
• Support in the Filing of the data tools and store the files in the archives.
• Ensure maximum confidentiality of the information in the data tools.
• Support the MEL Team in conducting internal data quality assessments following the RAHU Data Quality Standards.
• Provide feedback for quality improvements in the tools for data collection.
• Support the recording, management and preservation of MEL data in a safe and accessible way.

Provision of Technical Support for Internal Capacity Building on PMEAL

• Participate in the identification of training needs of the MEL team and propose necessary staff training and development interventions.
• Support capacity building for field teams and partners on MEL.
• Support the field teams to understand and effectively use the M&E tools and support them in their use.
• Perform any other additional tasks assigned by the supervisor or management in line with project and organizational needs.

Working Conditions and Flexibility:

The Data Clerk must be willing and able to work extra hours when required to meet reporting deadlines. The Data Clerk may be required to work on weekends or public holidays during peak

• Undertake effective activity-level monitoring, inspection, and evaluation procedures.
• Routinely participate in data collection of monthly VHT/Peer data
• Update and maintain the Performance Monitoring Plan (PMP) weekly ensuring accurate reflection of achievements against targets.
• Maintain organised and secure data records, both electronic and physical, in line with data protection and confidentiality requirements.
• Track indicators against the project monitoring and evaluation (M&E) framework and flag gaps or inconsistencies to supervisors.
• Ensure proper filing and archiving of data collection tools, consent forms, and supporting documentation.
• Collect and develop success stories to build a positive reputation for the project/organization and create evidence for the change .
• Entering VHT/Peer data into the provided data tools without any alterations to the tool.
• Track the complete and incomplete referrals per VHT/Peer monthly and correctly enter them in KOBO/database.
• Identify and document data quality issues that come up during the exercise
• Ensure proper handling of the paper records.
• Support in the Filing of the data tools and store the files in the archives.
• Ensure maximum confidentiality of the information in the data tools.
• Support the MEL Team in conducting internal data quality assessments following the RAHU Data Quality Standards.
• Provide feedback for quality improvements in the tools for data collection.
• Support the recording, management and preservation of MEL data in a safe and accessible way.
• Participate in the identification of training needs of the MEL team and propose necessary staff training and development interventions.
• Support capacity building for field teams and partners on MEL.
• Support the field teams to understand and effectively use the M&E tools and support them in their use.
• Perform any other additional tasks assigned by the supervisor or management in line with project and organizational needs.