Assistant Registrar Careers – Uganda Institute of Banking and Financial Services (UIBFS)

Job Title:   Assistant Registrar

Organisation: Uganda Institute of Banking and Financial Services (UIBFS)

Duty Station:  Kampala, Uganda

Reports to: Registrar

About US:

Uganda Institute of Banking and Financial Services (UIBFS) is a Centre of Excellence in Financial Services Training in Uganda. The Institute is designed to promote professionalism, and inclusion through market-led training, research, and consultancy to providers and users of financial services. The Institute’s training programs cover Professional, Short & Executive, Specialized, and Post Graduate Courses.

Key Duties and Responsibilities:   

• Receive and compile student’s applications and forward them to the registrar for admission consideration
• Develop teaching program for all the courses offered by the Institute for the registrar’s approval
• Generate a list of applicants admitted per academic program per academic year
• Inspect students teaching and make report to the registrar’s office for consideration
• Develop data capture templates for all the student’s details and ensure it is implemented as planned
• Capture student’s examination results and safeguard them accordingly
• Monitor the attendance of the students to ensure they attain the required timeframe
• Promote the institute’s professional and academic programs
• Preparing payments documents for the Lecturer’s /trainer’s remunerations for the professional courses
• Store and retrieving student’s records, Academic Records for certificate, Diploma, and master’s trainees
• Support the Coordination for the development of curriculum for certificate, Diploma and master’s program and ensure are accredited by relevant bodies.
• Support the development and review of the academic courses to maintain their competitiveness and meet the requirements of National Council for higher education
• Perform any other tasks assigned by management from time to time
• Provide user support to lecturers/independent trainer in the application of the system during e- learning sessions.
• Monitor and report on e-learning resource use across the various teaching platforms
• Plan, implement and control user and account security rights and restriction for the platform
• Monitor and report on e-learning resource use across the various teaching platforms

Key Results:

• All students recorded with zero error produced
• Students’ information retrieved timely
• Student’s transcripts issued and processed timely
• Graduation applications processed timely
• Academic reports and data analyzed quarterly
• All students registered with in the specified period
• Student’s inquiries and issues related to enrollment resolved within a specified timeframe.
• Course schedules for the upcoming semester published to the target market
• New initiatives aimed at improving the efficiency and effectiveness of the Registrar’s office.
• Students, and staff are provided with accurate and timely information
• Opportunities to improve the efficiency and effectiveness of the Registrar’s office identified.
• Accurate financial records for student fees and tuition maintained
• Graduation ceremonies and other events organized
• Budget and resource allocation within the Registrar’s office tracked
• Annual number of students   on the academic program increased
• Lecturer’s and students’ trouble shooted in case of system failure
• E-learning programs promoted and marketed to learners and staff.
• learners and staff are supported on the use of e-learning tools and resources.
• E- learning customer satisfaction scores increase.

 




Qualifications, Skills and Experience:

• An Honor’s degree in Education related courses, Law, Human Resource Management, Organizational Psychology, Organizational Development (OD), Library and Information Management, Records Management and Achieves, ICT or any other related field from a recognized university.
• Post graduate qualification in any of the courses above

Experience

• Minimum of 3 years working experience within an academic Institution in the registry which manages volume of students, records, and Information (Both soft and Hard Copies)

How to Apply:

Downlaod the Application Form, Click Here, attach filled in form, CV, cover letter, academic documents, national ID and send to careersuib.or.ug

Deadline: 26th February 2025

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