Assistant Manager Legal & Board Affairs job at Uganda Airlines

Job Purpose

To support the Company Secretary/ Head Legal in ensuring that the Company complies with all regulatory and best corporate governance requirements. I'd appreciate it if you could help in overseeing the smooth operation of board meetings and annual general meetings. To support the Board & Advisory functions of the Legal and corporate affairs department.

KEY RESPONSIBILITIES AND SPECIFIC ACTIVITIES

Board and Committee role

• Support the Manager Board Affairs in the management of all Board and Shareholder matters and secretarial services.
• Ensure that all Board packs and supporting documentation are formatted, printed, and filed promptly. Assist with the effective distribution and collation of Board and Committee meeting packs to executive committee members.
• Assist with reviewing and formatting Board and Committee minutes and the action matrixes arising therefrom.
• Assist with following up with Management on the actions arising from all board and shareholder meetings and ensuring that they are implemented.
• Assist in ensuring that any Board and committee decisions are properly recorded in the Board resolution tracker.
• Assist with ensuring the information to be disseminated to the Directors is correct and easily understandable format. Assist in confirming logistics for the Board and other Committees and arranging facilities among others.

Ensure good corporate governance principles are adhered to

• Assist the Manager Board Affairs in ensuring that the company and its subsidiaries adhere to corporate governance requirements.
• Ensure proper custody of the Company’s legal documents. Assist the Manager Board Affairs in responding to inquiries from the Board Chair and the Directors concerning matters relating to governance and company secretarial work.
• Support the Manager of Board Affairs in ensuring that the directors are aware of their duties, responsibilities, and powers.
• Continuously keep the Manager Board Affairs about any new developments in internationally accepted Corporate Governance practices.
• Support the Manager Board Affairs in the implementation of the Corporate Governance Code. Extract, prepare, and file Board and Shareholder resolutions and any such other company forms.
• Assist in the preparation of questionnaires and documentation for the Board evaluations. Identify relevant induction programmes for the Board and assist in their implementation.

Court proceedings

• Initiate legal proceedings on behalf of UR and represent the company in the Courts of law/tribunals and arbitral proceedings.
• Prepare pleadings and other court documents and manage all court processes on behalf of UNACL.
• Prepares legal briefs and reports for management on court and arbitration matters and advises management on mitigation measures.
• Liaise with external counsel on any court case being handled by external counsel on behalf of the Company and keep the Company Secretary updated.

Contract development and Management

• Act as the committee secretary to the Contracts Committee and advise the Committee on all related Procurement and disposal laws and other laws.
• Guide on contract matters to Project Managers or other operational staff, including training to new Project Managers and other employees in contracting practices and procedures.
• Develop and implement procedures for contract management and administration in compliance with company policies.
• On behalf OF UNACL and ensure the achievement of the Company’s desired risk allocation position.
• Drive contract life cycle from drafting through completion of negotiation process and/or contract execution.
• Draft, review, and negotiate contracts and/or agreements on behalf OF UNACL and ensure the achievement of the Company’s desired risk allocation position.
• Drive contract life cycle from drafting through completion of negotiation process and/or contract execution.

Policies Development

• Ensure that UNACL’s internal policies and procedures are appropriately implemented by UNACL and its Partners.
• Actively participate in defining and drafting of legal, regulatory and internal policies
• Liaise with other departments and stake holders and develop, manage and review company policies and manuals among others and as appropriate
• Recommend changes to company policies and procedures in response to changes in regulations, laws and best legal practices

Render advisory services

• Provide reports regularly and as requested to keep the Board and management informed of the operations and progress on compliance with good corporate governance principles.
• Initiate policy development, draft, amend, and review policies that would enable the Board effectively to execute its oversight role.
• Assist with drafting any other policies in line with statutory and regulatory requirements.
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
• Identify relevant training for the Board and prepare a training schedule and maintain a log of all training completed.
• Follow up on decisions required from external regulators and advisers.
• Prepare legal opinions on any matter as may be required by UR and all its subsidiaries.
• Assist the Company Secretary in the preparation of Memos, correspondences, and processing Board sitting allowances and such other payments.

Legal Regulatory and Compliance role

• Assist the Company Secretary in ensuring compliance with local statutory and regulatory requirements as contained in the Companies Act.
• Assist the Company Secretary in ensuring the Company is compliant with existing Board directives, policies, and procedures.
• Assist with the maintenance of statutory records and registers.
• Support and participate in initiatives and processes to create awareness across the UR business on legal, regulatory, and internal policy compliance requirements
• Assist with the preparation of Annual reports and statutory returns applicable within the function.

Team Management

• Develop & mentor staff and provide input into their training and development.
• Lead and coach through example and build the appropriate culture and values.
• Manage the performance of staff under his/her unit and foster staff capacity building and career development.

PERSON SPECIFICATIONS

Academic Qualifications

• A bachelor’s degree in law (LLB) and possession of a valid practicing certificate.
• Possession of Postgraduate Diploma in Legal Practice
• A master’s or qualification in Aviation law or Corporate/Commercial Law/Management will be an added advantage.
• ICSA qualified.

Experience

• Enrolled advocate with a valid practicing license
• At least 8 (eight) years' experience in a busy corporate entity of high repute.
• Demonstrated experience in dealing with Board matters and in providing advisory services in a large corporate entity
• Minute taking experience.
• Experience in dealing with complex transactions in a large corporate entity.
• Demonstrated experience in dealing with regulatory, legal, and contractual compliance aspects of complex transactions in a large corporate entity.

Special skills and attributes

• Excellent analytical, research and drafting skills.
• Excellent judgment and ability to anticipate legal issues or risks.
• High level of integrity, proven track record of outstanding performance, and ability to work under pressure as part of a team.
• Strong interpersonal skills
• Excellent oral and written communication skills

• Support the Manager Board Affairs in the management of all Board and Shareholder matters and secretarial services.
• Ensure that all Board packs and supporting documentation are formatted, printed, and filed promptly. Assist with the effective distribution and collation of Board and Committee meeting packs to executive committee members.
• Assist with reviewing and formatting Board and Committee minutes and the action matrixes arising therefrom.
• Assist with following up with Management on the actions arising from all board and shareholder meetings and ensuring that they are implemented.
• Assist in ensuring that any Board and committee decisions are properly recorded in the Board resolution tracker.
• Assist with ensuring the information to be disseminated to the Directors is correct and easily understandable format. Assist in confirming logistics for the Board and other Committees and arranging facilities among others.
• Assist the Manager Board Affairs in ensuring that the company and its subsidiaries adhere to corporate governance requirements.
• Ensure proper custody of the Company’s legal documents. Assist the Manager Board Affairs in responding to inquiries from the Board Chair and the Directors concerning matters relating to governance and company secretarial work.
• Support the Manager of Board Affairs in ensuring that the directors are aware of their duties, responsibilities, and powers.
• Continuously keep the Manager Board Affairs about any new developments in internationally accepted Corporate Governance practices.
• Support the Manager Board Affairs in the implementation of the Corporate Governance Code. Extract, prepare, and file Board and Shareholder resolutions and any such other company forms.
• Assist in the preparation of questionnaires and documentation for the Board evaluations. Identify relevant induction programmes for the Board and assist in their implementation.
• Initiate legal proceedings on behalf of UR and represent the company in the Courts of law/tribunals and arbitral proceedings.
• Prepare pleadings and other court documents and manage all court processes on behalf of UNACL.
• Prepares legal briefs and reports for management on court and arbitration matters and advises management on mitigation measures.
• Liaise with external counsel on any court case being handled by external counsel on behalf of the Company and keep the Company Secretary updated.
• Act as the committee secretary to the Contracts Committee and advise the Committee on all related Procurement and disposal laws and other laws.
• Guide on contract matters to Project Managers or other operational staff, including training to new Project Managers and other employees in contracting practices and procedures.
• Develop and implement procedures for contract management and administration in compliance with company policies.
• On behalf OF UNACL and ensure the achievement of the Company’s desired risk allocation position.
• Drive contract life cycle from drafting through completion of negotiation process and/or contract execution.
• Draft, review, and negotiate contracts and/or agreements on behalf OF UNACL and ensure the achievement of the Company’s desired risk allocation position.
• Drive contract life cycle from drafting through completion of negotiation process and/or contract execution.
• Ensure that UNACL’s internal policies and procedures are appropriately implemented by UNACL and its Partners.
• Actively participate in defining and drafting of legal, regulatory and internal policies
• Liaise with other departments and stake holders and develop, manage and review company policies and manuals among others and as appropriate
• Recommend changes to company policies and procedures in response to changes in regulations, laws and best legal practices
• Provide reports regularly and as requested to keep the Board and management informed of the operations and progress on compliance with good corporate governance principles.
• Initiate policy development, draft, amend, and review policies that would enable the Board effectively to execute its oversight role.
• Assist with drafting any other policies in line with statutory and regulatory requirements.
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
• Identify relevant training for the Board and prepare a training schedule and maintain a log of all training completed.
• Follow up on decisions required from external regulators and advisers.
• Prepare legal opinions on any matter as may be required by UR and all its subsidiaries.
• Assist the Company Secretary in the preparation of Memos, correspondences, and processing Board sitting allowances and such other payments.
• Assist the Company Secretary in ensuring compliance with local statutory and regulatory requirements as contained in the Companies Act.
• Assist the Company Secretary in ensuring the Company is compliant with existing Board directives, policies, and procedures.
• Assist with the maintenance of statutory records and registers.
• Support and participate in initiatives and processes to create awareness across the UR business on legal, regulatory, and internal policy compliance requirements
• Assist with the preparation of Annual reports and statutory returns applicable within the function.
• Develop & mentor staff and provide input into their training and development.
• Lead and coach through example and build the appropriate culture and values.
• Manage the performance of staff under his/her unit and foster staff capacity building and career development.

• Excellent analytical, research and drafting skills.
• Excellent judgment and ability to anticipate legal issues or risks.
• High level of integrity, proven track record of outstanding performance, and ability to work under pressure as part of a team.
• Strong interpersonal skills
• Excellent oral and written communication skills

• A bachelor’s degree in law (LLB) and possession of a valid practicing certificate.
• Possession of Postgraduate Diploma in Legal Practice
• A master’s or qualification in Aviation law or Corporate/Commercial Law/Management will be an added advantage.
• ICSA qualified.
• Enrolled advocate with a valid practicing license