Assistant Finance Officer NOA job at United Nations Regional Service Center Entebbe

Background information about the job or company

The Regional Service Centre Entebbe (RSCE) provides centralized operational support services to United Nations entities in areas including finance, human resources, logistics, ICT, budgeting, audit support, business intelligence, and records management.

The Assistant Finance Officer supports accounting, financial reporting, treasury operations, accounts payable, budget management, payroll processing, reconciliations, financial compliance, and ERP-based financial operations while ensuring adherence to United Nations Financial Regulations and Rules.

Responsibilities or duties

• Support achievement of RSCE Key Performance Indicators (KPIs) and Service Level Agreements (SLAs).
• Perform monthly and annual financial closing procedures in Umoja ERP.
• Analyze complex accounting transactions, invoices, claims, travel transactions, and entitlement cases.
• Recommend corrective actions and follow-up procedures to management.
• Review and reconcile open-item-managed accounts.
• Investigate and correct erroneous accounting entries.
• Review payroll transactions, staff entitlements, vendor invoices, travel claims, and final payments for compliance.
• Review outstanding commitments for recommitment or cancellation.
• Support general ledger, accounts payable, and accounts receivable functions.
• Maintain accurate accounting records and reconciliations.
• Follow up on outstanding financial issues.
• Prepare bank reconciliation statements.
• Support treasury operations and payment processing.
• Prepare and review staff claims, allowances, mission subsistence allowances, danger pay, and volunteer allowances.
• Maintain and approve staff and vendor banking information.
• Prepare payroll reports and respond to client inquiries.
• Support processing of commercial vendor invoices and payments.
• Verify supporting documentation for invoices and payment requests.
• Process vendor payments through Umoja ERP.
• Coordinate with vendors, procurement teams, and technical units regarding payment issues.
• Support supervision of mission disbursement processes.
• Monitor house bank balances and transaction summaries.
• Assist in cash flow management.
• Provide financial interpretations and audit support.
• Process payroll-related and non-payroll bank transfers.
• Liaise with local and international banks.
• Maintain records for audit and reporting purposes.

Qualifications or requirements

Education:

• Bachelor's Degree in Finance
• Bachelor's Degree in Accounting
• Bachelor's Degree in Business Administration
• Bachelor's Degree in Public Administration
• Bachelor's Degree in a related field

Preferred Qualifications:

• Technical or Vocational Certificate in Financial Accounting

Experience needed

• Minimum of 2 years of experience in financial management, accounting, financial reporting, treasury operations, and financial reconciliation.
• Preferred experience in United Nations field operations, peacekeeping or political missions, UN agencies, funds, or programmes, international organizations, non-governmental organizations, conflict or post-conflict environments, and international financial management.

Technical Skills:

• Umoja ERP
• SAP
• General Ledger
• Accounts Payable
• Accounts Receivable
• Treasury Operations
• Payroll Processing
• Bank Reconciliation
• Financial Reporting
• Financial Analysis
• Budget Monitoring
• Audit Support

Competencies:

• Professionalism: Knowledge of accounting, finance, budgeting, treasury operations, financial analysis, and interpretation of financial data.
• Planning and Organizing: Ability to prioritize activities, manage resources efficiently, anticipate risks, and meet deadlines.
• Accountability: Takes ownership of responsibilities, ensures compliance, delivers results, and supports organizational objectives.

Language Requirements:

• Required: English (UN Level III reading, writing, speaking, and listening).
• Desirable: French (UN Level III reading and writing, UN Level I speaking and listening).

Any other provided details:

• Initially funded for 364 days and may be extended.
• Female candidates are strongly encouraged to apply.
• United Nations committed to gender balance and geographical diversity.
• Staff are subject to assignment and mobility requirements under UN regulations.
• Integrity and professional ethical standards are mandatory.
• UN Secretariat committed to 50/50 gender balance.
• Reasonable accommodation is available.
• Non-smoking environment.

• Support achievement of RSCE Key Performance Indicators (KPIs) and Service Level Agreements (SLAs).
• Perform monthly and annual financial closing procedures in Umoja ERP.
• Analyze complex accounting transactions, invoices, claims, travel transactions, and entitlement cases.
• Recommend corrective actions and follow-up procedures to management.
• Review and reconcile open-item-managed accounts.
• Investigate and correct erroneous accounting entries.
• Review payroll transactions, staff entitlements, vendor invoices, travel claims, and final payments for compliance.
• Review outstanding commitments for recommitment or cancellation.
• Support general ledger, accounts payable, and accounts receivable functions.
• Maintain accurate accounting records and reconciliations.
• Follow up on outstanding financial issues.
• Prepare bank reconciliation statements.
• Support treasury operations and payment processing.
• Prepare and review staff claims, allowances, mission subsistence allowances, danger pay, and volunteer allowances.
• Maintain and approve staff and vendor banking information.
• Prepare payroll reports and respond to client inquiries.
• Support processing of commercial vendor invoices and payments.
• Verify supporting documentation for invoices and payment requests.
• Process vendor payments through Umoja ERP.
• Coordinate with vendors, procurement teams, and technical units regarding payment issues.
• Support supervision of mission disbursement processes.
• Monitor house bank balances and transaction summaries.
• Assist in cash flow management.
• Provide financial interpretations and audit support.
• Process payroll-related and non-payroll bank transfers.
• Liaise with local and international banks.
• Maintain records for audit and reporting purposes.

• Umoja ERP
• SAP
• General Ledger
• Accounts Payable
• Accounts Receivable
• Treasury Operations
• Payroll Processing
• Bank Reconciliation
• Financial Reporting
• Financial Analysis
• Budget Monitoring
• Audit Support

• Bachelor's Degree in Finance
• Bachelor's Degree in Accounting
• Bachelor's Degree in Business Administration
• Bachelor's Degree in Public Administration
• Bachelor's Degree in a related field
• Technical or Vocational Certificate in Financial Accounting