AIM program Support and Reporting Officer job at Brac

JOB PURPOSE

The AIM program Support and Reporting Officer will support the Country AIM team in program delivery work, communications, receive and archive documents and other information, collect required report/ information and submit to the management and other need base support as required by the program team.

MAJOR RESPONSIBILITIES .

The AIM program support and reporting officer will be responsible for assistance to the AIM country team as a messenger with different BRAC departments / programs, collecting programmatic information assigned by the Field Operations Manager(FOM) and providing other need – based support.Working closely with the country AIM team , the position will do the following:

Program Management, Implementation,Administration and logistics

• Work as a messenger to receive and send documents.
• Prepare challan / material indent, requisition, and other related documents.
• Develop delivery plans and ensure the distribution of the program goods to the field offices /branches
• Manage store and record keeping.
• Preserve Country Office level documents and files.
• Collect material requisitions, compiling and submitting to the management.
• Support to ensure supply of logistics and other program materials to the field team.

Information Management and reporting.

• Assist in program report compliant from time to time as assigned by the supervisor.
• Coordinate with the field offices especially the service staff to collect program materials from the country office.
• Document and file program reports and procurement reports.
• Assist the FOM in managing logistics related tasks for visitors and field activities.

SAFEGUARDING RESPONSIBILITIES:

• Implementation of the BRAC vision, mission, values and policies including an effective safeguarding policy;
• Read, understand, practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.

EDUCATIONAL REQUIREMENTS

Bachelor’s Degree in Administration,Procurement and Logistics and any other related field.

KNOWLEDGE ,SKILLS AND COMPETENCIES

• Prior experience in logistics / program implementation.
• Proficient in MS Office.
• Basic IT knowledge.
• Effective communication.

EXPERIENCE REQUIREMENTS

1-2 years of experience in logistics ,administration and program implementation.

EMPLOYMENT TYPE: Full time

JOB LOCATION:Country Office.

• Work as a messenger to receive and send documents.
• Prepare challan / material indent, requisition, and other related documents.
• Develop delivery plans and ensure the distribution of the program goods to the field offices /branches
• Manage store and record keeping.
• Preserve Country Office level documents and files.
• Collect material requisitions, compiling and submitting to the management.
• Support to ensure supply of logistics and other program materials to the field team.
• Assist in program report compliant from time to time as assigned by the supervisor.
• Coordinate with the field offices especially the service staff to collect program materials from the country office.
• Document and file program reports and procurement reports.
• Assist the FOM in managing logistics related tasks for visitors and field activities.
• Implement the BRAC vision, mission, values and policies including an effective safeguarding policy.
• Read, understand, practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.

• Prior experience in logistics / program implementation.
• Proficient in MS Office.
• Basic IT knowledge.
• Effective communication.

• Bachelor’s Degree in Administration, Procurement and Logistics and any other related field.